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Added 9 mins ago
REQ26-143 - Health and safety advisor
Glencore Canada
Quebec, QC
Full-time
Conduct planned inspections and prevention activities in the field, analyze observed discrepancies, and support the implementation of sustainable corrective measures.
Added 10 mins ago
Coordinator, Email Marketing (6-Month Contract)
sephora.com
Toronto, ON
Full-time
1+ years of experience in email marketing operations or a related field
Added 24 mins ago
Field Service Coordinator
StaffingSolutionsbySarah
Bolton, ON
$70,000 to $82,000 CAD / year
Full-time
Based out of our Bolton office, the Service Coordinator is the central point of contact between our clients and our field service team, owning the day-to-day coordination of crane…
Added 39 mins ago
Customer Order Coordinator
evertz.io
Burlington, ON
Internship
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…
Added 54 mins ago
Tooling & Warehouse Coordinator (Junior)
GE Vernova
Sorel-Tracy, QC
Full-time
…activités liées à la construction, au développement et à la mise en service sur le site du client, depuis la mobilisation jusqu'aux travaux de génie civil, de montage et de mise en service.…
Added 55 mins ago
Communications Coordinator, College of Agriculture and Bioresources
University of Saskatchewan
Saskatoon, SK
The coordinator will be a highly motivated and creative individual who thrives in a dynamic, fast-paced, relationship-based environment and is able to establish and foster relationships…
Added 1 hour ago
Project Manager
BELFOR CANADA INC.
Mississauga, ON
$60,000 to $80,000 CAD / year
Full-time
…This position is considered a first point of contact in the field that communicates professionally with all customers, subcontractors, consultants and insurance company…
Added 1 hour ago
Summer Student – Indian Head, SK
Paterson Grain
Indian Head, SK
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Melita, MB
Paterson Grain
Melita, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Deloraine, MB
Paterson Grain
Deloraine, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Binscarth, MB
Paterson Grain
Binscarth, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Holland, MB
Paterson Grain
Holland, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Swift Current, SK
Paterson Grain
Swift Current, SK
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Teulon, MB
Paterson Grain
Teulon, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Gunton, MB
Paterson Grain
MB · Gunton, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Steinbach, MB
Paterson Grain
Steinbach, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Killarney, MB
Paterson Grain
Killarney, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Culross, MB
Paterson Grain
MB · Culross, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Niverville, MB
Paterson Grain
Niverville, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Arborg, MB
Paterson Grain
Arborg, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Summer Student – Winnipeg, MB
Paterson Grain
Winnipeg, MB
Full-time
Assist administration with customer service and processing of grain purchases, contracts and general reports required
Added 1 hour ago
Client Care Coordinator FT
Edgewood Health Network Inc
Toronto, ON
$45,000 to $55,000 CAD / year
Full-time
The Client Care Coordinator supports the coordination and continuity of care for clients participating in Bellwood’s specialized programs. Working closely with Clinical Managers, clinical…
Added 1 hour ago
Guardians Care Specialist FT - East
Edgewood Health Network Inc
Toronto, ON · Head of Jeddore, NS
$60,000 to $70,000 CAD / year
Full-time
A successful Guardians Care Specialist is a relationship-focused professional who serves as the primary coordinator for an assigned caseload, ensuring clients, referents, and internal teams…
Added 1 hour ago
Guardians Care Specialist FT - West
Edgewood Health Network Inc
Toronto, ON · Nanaimo, BC
$60,000 to $70,000 CAD / year
Full-time
A successful Guardians Care Specialist is a relationship-focused professional who serves as the primary coordinator for an assigned caseload, ensuring clients, referents, and internal teams…
Added 2 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Winnipeg, MB
Full-time
Directs regional field operations by developing goals and direction approving activities controlling maintenance costs tracking facility scheduled preventive maintenance service completion…

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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