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Added 55 mins ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…
Added 1 hour ago
Operations Consultant - Full Time
Sephora
Rocky View, AB
$17 to $20 CAD / hour
Full-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 4 hours ago
Assistant Catering Manager
Dexterra Group
Victoria, BC
Full-time
Manage budgets, control costs, monitor inventory, and negotiate with suppliers.
Added 4 hours ago
7805 - Assistant Store Manager FT
Lids
Mississauga, ON
$19 to $19.5 USD / hour
Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 5 hours ago
Assistant Manager
Foot Locker
Hamilton, ON
Full-time
Assistant Managers are hands‑on leaders who move with urgency, stay connected to customers and teammates, and take pride in their store. With an “Always on, Never no” mindset, ASMs help set…
Added 6 hours ago
Caretaker Supervisor - Administrative Assistant 3 (AESES)
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Winnipeg, MB
Full-time
Assist with managing a budget for salaries of staff and order supplies, distribute and control levels of supplies.
Added 6 hours ago
Pharmacy Assistant
Walmart Canada
Surrey, BC
Full-time
Maintaining Inventory Control, assisting Pharmacist in maintaining appropriate stock levels of drugs and supplies, checking for and pulling expired medications at least monthly, cleaning up…
Added 6 hours ago
Pharmacy Assistant
Walmart Canada
Port Coquitlam, BC
Full-time
Maintaining Inventory Control, assisting Pharmacist in maintaining appropriate stock levels of drugs and supplies, checking for and pulling expired medications at least monthly, cleaning up…
Added 6 hours ago
Certified Level I Dental Assistant/Sterilization - Woodstock Orthodontics
Corus Orthodontists
Woodstock, ON
$25 to $27 CAD / hour
Full-time
…Orthodontics is seeking an enthusiastic Certified Level I Dental Assistant, to join our thriving practice in Woodstock, ON. This is a replacement position within our established orthodontic…
Added 6 hours ago
Assistant Food & Beverage Manager-Hilton Garden Inn & Homewood Suites by Hilton Ottawa Downtown
Concord Hospitality Enterprises
Ottawa, ON
Full-time
Monitor inventory, product usage, portion control, waste, and operating costs in accordance with departmental objectives.
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Burnaby, BC
$55.08 CAD / hour
Other
Maintain strong inventory control and operational accuracy
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Prince George, BC
$78.08 CAD / hour
Other
Maintain strong inventory control and operational accuracy
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Cowichan 1, BC · Duncan, BC
$67.08 CAD / hour
Other
Maintain strong inventory control and operational accuracy
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Richmond, BC
$67.08 CAD / hour
Other
Ensuring good inventory control and measures are in place
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Penticton 1, BC
$67.08 CAD / hour
Other
Maintain strong inventory control and operational accuracy
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Kamloops, BC
$67.08 CAD / hour
Other
Maintain strong inventory control and operational accuracy
Added 6 hours ago
Assistant Department Manager, Pharmacy
London Drugs Limited
Vernon, BC
$67.08 CAD / hour
Other
Maintain strong inventory control and operational accuracy
Added 6 hours ago
Snow School Sales Desk Coordinator
RSMI-JTAC
Jasper, AB
Reports to: Snow Sports School Assistant Director, Director of Skiing
Added 7 hours ago
Assistant General Manager
Blue Shock Executive Search
AB · Greater Edmonton Metropolitan Area
$60,000 to $70,000 CAD / year
Full-time
The Assistant General Manager is an integral part of the team and is responsible for managing the daily operations of our restaurant, including the selection, development, and performance…
Added 7 hours ago
Assistant Store Manager Winners Homesense Pine Centre Mall
The TJX Companies, Inc.
Prince George, BC
Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 8 hours ago
Cook Assistant
The Salvation Army Canada and Bermuda Territory
Victoria, BC · Sunset Lodge
Part-time
Added 8 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…
Added 8 hours ago
ASSISTANT MANAGER-EN
La Vie En Rose
Boucherville, QC
Full-time
Added 8 hours ago
Assistant Front Store Manager, Hourly Part Time Day
Loblaw Companies Limited
Ottawa, ON · Nepean, ON
Part-time
Planning and preparation for Inventory Management
Added 8 hours ago
05503 Assistant Store Manager
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Brampton, ON
Other
As an Assistant Manager you support the Store Manager in all areas and are responsible for all primary duties when the Store Manager is not present. We are looking for passionate beauty…

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

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Applications open in a new tab.

Original job description

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

Apply About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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