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Added 8 mins ago
Coordinator, Commissary & Catering
Canadian North
Ottawa, ON
Full-time
The Coordinator, Commissary & Catering assists with onboard product, catering, and commissary programs, ensuring compliance, quality, and reliability across the airline network.
Added 8 mins ago
Housekeeping Team Lead
Christenson Group of Companies
Edmonton, AB
Full-time
Inform Resident Service Coordinator as Guest Suite and cleaning supplies are getting low, so an order can be placed.
Added 8 mins ago
Equipment Coordinator - Michels Canada
Michels Corporation
Nisku, AB
The Equipment Coordinator is responsible for coordinating the allocation, transfer, utilization, and maintenance of company-owned and third-party equipment in support of Michels Canada…
Added 21 mins ago
Order Desk Coordinator, Procurement
Sports Careers
Toronto, ON
Full-time
Good understanding of the procure-to-pay (P2P) process and inventory flow, ensuring prompt and accurate processing of all facets.
Added 21 mins ago
Production Planning Coordinator
kostklip®
Port Coquitlam, BC
$62,000 to $68,500 CAD / year
Full-time
Kostklip Manufacturing is seeking a Production Planning Coordinator to support our manufacturing plant by coordinating production schedules, inventory availability, procurement activities,…
Added 22 mins ago
Coordinator, Sales Operations
Tourism Whistler
Whistler, BC
Reporting to the Manager, Sales Operations, the Coordinator, Sales Operations plays an important role in supporting the day-to-day operations of Whistler.com, Whistler’s official booking…
Added 51 mins ago
Production Coordinator
kostklip®
Port Coquitlam, BC
Full-time
Role Description The Production Coordinator is a full-time, on-site role based in Port Coquitlam, BC. This role manages day-to-day production scheduling, coordinates work orders, and…
Added 52 mins ago
Warehouse Coordinator
IREN
AB · Mackenzie
IREN is seeking a reliable, detail-oriented Warehouse Coordinator to support our Mackenzie data centre operations. This role oversees inbound and outbound materials, maintains accurate…
Added 1 hour ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain the sample inventory, freezer and laboratory information management system (LIMS) records, quality-control logs and annual reporting to the REB and the biobank,
Added 1 hour ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 1 hour ago
Facilities Coordinator
Akelius Residential Property AB
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Then you might be our next Facility Coordinator.
Added 1 hour ago
Laboratory Coordinator
Dalhousie University
Halifax, NS
Full-time
…Reporting to the Principal Investigator (PI), the Laboratory Coordinator will oversee the general operation of all laboratory activities, including equipment, training, and laboratory…
Added 1 hour ago
Events Coordinator
WestJet Group
Calgary, AB
As a Coordinator on WestJet’s Events & Activations team, you’ll help bring the WestJettter Experience and brand to life through engaging, well-executed events and experiences.
Added 1 hour ago
Service Coordinator
Laura Canada
Regina, SK
The Laura Canada Service Coordinator assists with the management of merchandise in every way, including receiving, visual merchandising, window display, markdowns, cash desk and preparing…
Added 1 hour ago
Logistics Coordinator
J.D. Irving, Limited
Saint John, NB
Full-time
Support inventory, shipping, and logistics reporting requirements
Added 1 hour ago
Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
Full-time
Assist Program Coordinator with requests and provide excellent customer service
Added 1 hour ago
184-26-4 Land Based Program Coordinator
Six Nations
Ohsweken, ON
Full-time
…EST, Wednesday, October 14, 2026, for the Land Based Program Coordinator with Maternal Child and Youth Health, Wellbeing. The Six Nations of the Grand River Application for Employment Form,…
Added 1 hour ago
Rock Mechanics Lab Coordinator
WSP
Burlington, ON
As a Rock Mechanics Lab Coordinator in our Burlington laboratory, you will play an important role in coordinating day-to-day laboratory operations and ensuring samples, testing…
Added 2 hours ago
Coordinator – Building Maintenance
Bruneau Électrique Inc
Joliette, QC
Full-time
Knowledge of maintenance inventory management
Added 2 hours ago
Airworthiness Coordinator
Actalent
Fort Erie, ON
$50 to $55 CAD / hour
Full-time
Experience with commercial aircraft environments, including exposure to inventory control or maintenance operations, is advantageous.
Added 2 hours ago
Logistics Coordinator
Silk & Snow
Toronto, ON
Full-time
We are looking for a detail-oriented and proactive Logistics Coordinator - Retail to join our operations team. In this role, you will be responsible for coordinating retail order…
Added 2 hours ago
Project Manager – Operations & Innovation
Footage Tools Inc.
Vaughan, ON
Internship
Solid business acumen: you understand how schedule, material, capacity, inventory, engineering changes and customer commitments connect.
Added 2 hours ago
Group Coordinator Lead
DHL (Supply Chain)
Milton, ON
Full-time
Added 3 hours ago
Operations Coordinator
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Seek improvements and innovations to optimize performance and productivity (typically, the coordinator acts as a participant in a lead project by the foreperson/senior foreperson).
Added 3 hours ago
Logistics Coordinator
Bed Bath & Beyond
Toronto, ON
Full-time
We are looking for a detail-oriented and proactive Logistics Coordinator - Retail to join our operations team. In this role, you will be responsible for coordinating retail order…

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Added 1 day ago
Finance Administrative Assistant
L'Arche Canada Inc. · London, ON, Canada
$23.04 to $25.61 CAD / hour
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Administrative Assistant II, Community Support Services - Full-time
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Administrative Assistant, Corporate Governance
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Added 5 days ago
Administrative Assistant - Schools Al-Huda Noor Gardens
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$17.95 to $24 CAD / hour

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Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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