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Added 4 mins ago
Maintenance Manager
Jamieson Wellness Inc.
Windsor, ON
$80,550 to $120,850 CAD / year
Full-time
…budget, and drive maintenance excellence. You will directly lead a Maintenance Supervisor and a Maintenance Planner, while providing strategic leadership to a team of skilled trades…
Added 4 mins ago
Data Platform Engineer
AgileGrid Solutions
Canada
Full-time
The Data Engineering - Level 4 role at McKesson offers a unique opportunity to lead the development and optimization of our enterprise data infrastructure. As a senior member of the data…
Added 4 mins ago
Production Staff
Sinclair Technologies
Aurora, ON
$17.6 to $19.6 CAD / hour
Contract
Check-in process quality of products as per the production standard
Added 4 mins ago
Engineering Manager
HR Solutions
London, ON
Full-time
Lead, mentor and develop the engineering team (engineers, EITs, designers/drafters) through objectives, feedback, performance management, and career development plans.
Added 4 mins ago
IAM System Engineer
Mindlance
Toronto, ON
$80 to $95 CAD / hour
Contract
Lead the full lifecycle of authentication-service implementations, from business and project handoff through installation, configuration, development, testing, deployment, and production…
Added 4 mins ago
Operations Excellence Project Manager
Agrocrop Exports Ltd.
Bolton, ON
Full-time
The successful candidate will be a hands-on change agent who spends significant time on the production floor, works directly with leaders and frontline employees, and converts improvement…
Added 4 mins ago
Senior Buyer / Planner
Pleora Technologies
Ottawa, ON · Kanata, ON
Full-time
Develop and maintain material and production plans based on customer demand, forecasts, inventory levels, supplier lead times, and manufacturing capacity.
Added 4 mins ago
General Manager - Auto Body (Saskatoon)
Boyd Group Services
Saskatoon, SK
Full-time
…in collision and glass services. As we continue to grow and lead the industry, we ensure you have the resources and the team behind you to move your career…
Added 20 mins ago
Agentic AI Lead
Royal Bank of Canada
Toronto, ON
Full-time
Lead complex AI projects from conception to production, including solution architecture and system design
Added 20 mins ago
Sr Android Engineer
Royal Bank of Canada
Toronto, ON
Full-time
Providing technology and application development expertise – Lead analysis, design, coding, testing, tracking and deployment
Added 20 mins ago
Lead ML Platform Engineer
Royal Bank of Canada
Calgary, AB
Full-time
Implementing monitoring solutions to identify system bottlenecks and production issues;
Added 20 mins ago
Construction Coordinator
Archadeck of Nova Scotia
Halifax, NS
$42,000 to $60,000 CAD / year
Full-time
Act as a liaison between clients, lead carpenters, subcontractors, vendors, and the production team to ensure smooth project execution.
Added 35 mins ago
Data Platform Engineer
Xanadu
Toronto, ON
Full-time
7+ years in data engineering, with 2+ years in a lead or architect capacity
Added 35 mins ago
Finance Director
Enel North America
Canada
Full-time
…resources, with the objective of meeting business goals for production while minimizing unscheduled equipment down time. Provide day-to-day maintenance activities and provide…
Added 35 mins ago
Senior Linear Water and Wastewater Infrastructure Engineer
Chisholm Fleming and Associates
Markham, ON
Full-time
Coordinate with and direct CAD production activities for design production
Added 50 mins ago
Manager, Quality
Pursuit Aerospace
Pointe-Claire, QC
Full-time
…integrity of all systems, processes, and procedures related to the production of manufacturing components. The successful candidate will drive a lean culture and problem-solving mindset…
Added 1 hour ago
Responsable de projet - Changement Produit (PCL) Systèmes de Carburant / Project Manager - Product Change Leader Fuel systems
Airbus Aircraft
Mirabel, QC
Full-time
Leader des projets depuis le lancement jusqu'à la mise en œuvre en production et en service, à travers toutes ses phases, c'est-à-dire le développement, la conception détaillée, la…
Added 1 hour ago
Senior Financial Analyst, FP&A
Stelumar Advanced Manufacturing Inc.
Canada
Full-time
Develop and maintain the in-year financial models reflecting production volume, yield, scrap, labor/machine rates, and overhead absorption.
Added 1 hour ago
Senior Manager, Procurement
MDA
Sainte-Anne-de-Bellevue, QC
Full-time
Lead, develop, and engage a team of procurement supervisors and/or managers responsible for procurement operations.
Added 1 hour ago
Food Production Sanitation Lead
GDI Integrated Facility Services
Belleville, ON
Full-time
Managing/ Supervising a group of 10-12 Sanitation Cleaners in a food production environment.
Added 1 hour ago
Principal AI Engineer
Royal Bank of Canada
Calgary, AB
Full-time
…development, and implementation of data solutions, as well as lead, mentor, and grow a team of talented data engineers. This role requires strong data engineering skills and leadership,…
Added 1 hour ago
Senior Solutions Architect, IAM-2
Royal Bank of Canada
Toronto, ON
Full-time
Deliver architectures and designs in both agile and iterative waterfall project delivery models. Propose and lead delivery teams through phased solution delivery approaches to improve the…
Added 2 hours ago
Lead Mobile Engineer- React Native
AI Interviews
Toronto, ON · Greater Toronto Area, Canada
Full-time
We are seeking a Senior/Lead React Native Engineer with 8+ years of mobile engineering and 5+ years of production React Native experience.Strong expertise in React Native 0.76+, New…
Added 2 hours ago
Business Development Executive, Financial Services
Avant Imaging & Information Management, Inc.
Toronto, ON · Scarborough, ON
Full-time
…experienced seller who can build a pipeline, open doors and lead complex opportunities from initial outreach through signed…
Added 2 hours ago
Ingénieur Électrique Application Clients - Customer Application Engineer
GE Vernova
Saint-Tite-des-Caps, QC
Full-time
The Lead Application Engineer is a technical leader within the engineering team. You will contribute to the commercial strategy through their technical and economic understanding of the…

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Added 18 hours ago
Administrative Assistant, Corporate Governance
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Administrative Assistant - Schools Al-Huda Noor Gardens
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$17.95 to $24 CAD / hour
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Administrative Assistant - Schools Al-Huda Hyde Park
The Muslim Association of Canada · London, ON, Canada
$17.95 to $24 CAD / hour
Added 4 days ago
Administrative Assistant(U.S./Canada/UK background is required)
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$8 to $10 USD / hour

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Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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