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Added 6 mins ago
Permanent Part-Time Patient Services Assistant - Windsor & Sarnia (Float)
Ontario Health atHome
Windsor, ON
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an…
Added 6 mins ago
Jr Marketing Coordinator (Contract)
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Calgary, AB
Full-time
· Supports and liaises with our Graphic Designer, Online Sales Assistant and Area Sales Managers
Added 37 mins ago
Pediatric Emergency Medicine Attending
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Full-time
…medicine, and other off-service residents; medical and physician assistant students; and advanced care…
Added 37 mins ago
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Mount Royal University
Calgary, AB
Part-time
The Iniskim Centre invites applications for the position of Indigenous University Bridging Program (IUBP) Assistant. This is a full-time, permanent position.
Added 37 mins ago
Real Estate Administrative Assistant
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Full-time
…supporting the team, and identifying opportunities to improve how we…
Added 37 mins ago
Temporary Full-time Educational Assistant
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Wainwright, AB
Full-time
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Added 37 mins ago
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Added 37 mins ago
Temporary Part-time Educational Assitant
East Central Alberta Catholic Schools
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Added 37 mins ago
Before and After School Care Attendant - Replacement Step #1
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…care to school aged children. Successful applicant may need to work at other locations as needed in Before & After School Care Attendant…
Added 37 mins ago
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Added 37 mins ago
LTO EA Level D - Extended Day Before School - 10 hrs/wk
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Added 37 mins ago
Educational Assistant - Temporary FT - Assumption School (1.0 FTE)
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Added 37 mins ago
EA (Complex Medical)
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Full-time
Education Assistants work under the direction of the Principal/Vice Principal and are supported by the Department of Inclusive Education and classroom teachers. Education Assistants in a…
Added 37 mins ago
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Added 37 mins ago
SUPPLY EDUCATIONAL ASSISTANT - *NEW* BROADER QUALIFICATIONS
Simcoe County District School Board
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Thank you for your interest in pursuing a career as an Educational Assistant (EA) with the Simcoe County District School Board (SCDSB).
Added 37 mins ago
1.0 Permanent Educational Assistant - Congregate Classroom
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Added 37 mins ago
Educational Assistant - Permanent FT - St. Stephen's School (1.0 FTE)
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Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 37 mins ago
Education Assistant - Casual on call
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Added 38 mins ago
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Community Investment: Social responsibility is a critical element of our commitment to responsible operations and part of our success and pride as a Company. We are committed to investing…
Added 38 mins ago
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Strong Microsoft Office skills and excellent social media knowledge ability to work independently.
Added 53 mins ago
Senior Litigation Legal Assistant
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We are seeking a mid to senior level Litigation Legal Assistant to join our Litigation group in our Calgary office. The successful candidate is an enthusiastic and hardworking team player,…
Added 53 mins ago
CES Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Tower (BUTO)
$4,881 to $5,255 CAD / month
Full-time
The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The sole full-time CES staff person will assist the Director in all…
Added 53 mins ago
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Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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$17.95 to $24 CAD / hour

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Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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