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Sid Lee

Cordonnateur.trice aux Approvisionnements - Procurement Coordinator

Montreal, QC, Canada

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Job details

Posting language: English · French
Posted: Nov 4, 2026

Original job description

English section of this bilingual listing.

WHO WE ARE

Sid Lee is a global creative company built to break the ordinary.
Since 1993, we've challenged conventions and brought together different minds, disciplines and perspectives to create work that makes a difference.
At the intersection of craft, culture and innovation, we build brands, experiences and solutions that move businesses and culture forward.
From strategy and design to technology, AI, content and experiences, we believe the best ideas don't fit neatly into categories.
Neither do we.
We Break the Ordinary.

ROLE

Under the supervision of the Global IT Asset Manager, the IT Operations Coordinator plays a key role in the day-to-day management of IT assets and software licenses across multiple business units at the local, national, and international levels. This person contributes to the full asset lifecycle, from procurement and budget tracking to purchase coordination, cost validation, and renewal follow-up.

They work closely with members of the IT team, managers, CFOs, internal users, and external vendors in a structured, dynamic, and constantly evolving environment.

The employee would be hired by SidLee but report to KPIT (kyu Pulse IT) which is a special devision of kyu Corporation made up of members from various kyu companies. KPIT supports several companies, not just Sid Lee or BIMM or kyu. The job in question are to join KPIT and its scope of responsibilities. While there are plans to move all KPIT members to kyu Corporation in 2027, the exact date is not yet set and all benefits and salaries would transfer over. Just the name on the paycheck would change.

RESPONSIBILITIES

Ensure thorough tracking and updating of the company’s hardware and software inventories.
Review the monthly allocation of license costs to ensure it accurately reflects actual usage by each business unit.
Process equipment and software purchase requests through the IT ticketing system.
Create purchase orders in Workday, validate budget compliance, and follow up on invoices with the Accounts Payable team.
File and keep technology contracts up to date, while alerting the team to upcoming deadlines and renewals.
Participate in the monthly reconciliation of actual expenses against the planned budget.
Collaborate with various stakeholders to clarify information, resolve discrepancies, and ensure data quality.
Contribute to the continuous improvement of processes related to asset management, procurement, and financial tracking.

REQUIREMENTS

2 to 3 years of experience in an administrative, procurement, coordination, or similar role.
College diploma or bachelor’s degree in administration, logistics, information technology, or a related field.
Good knowledge of the Google suite (Google Sheets, Docs, Drive).
Strong proficiency in Excel, particularly lookup functions, pivot tables, and calculation formulas.
Initial experience with an ERP system such as Workday, or an IT ticketing tool such as Freshservice or Eden.
Excellent organizational skills, strong attention to detail in data handling, and comfort working with numbers.
Proactive mindset, strong sense of initiative, and confidence in asking questions to fully understand processes and identify anomalies.
Fluency in spoken and written French is required. Fluency in English, both spoken and written, to work with national and international clients and colleagues (50% of the time) is also required.

Proud to be an equal opportunity employer, Sid Lee is committed to creating a diverse work environment. All qualified applicants are considered without regard to citizenship, ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, disability, age or veteran status.

We encourage women, Indigenous peoples, persons with disabilities, and members of visible and ethnic minorities to apply for our job opportunities. Additionally, accommodation measures can be made available for persons with disabilities upon request at any stage of the pre-selection and selection process.

Read the full bilingual original

English will follow

QUI NOUS SOMMES

Sid Lee est une entreprise créative internationale qui refuse l'ordinaire.
Depuis 1993, nous remettons les conventions en question et réunissons des talents, des disciplines et des perspectives différentes pour créer des idées qui comptent.
À la rencontre de la création, de la culture et de l'innovation, nous imaginons des marques, des expériences et des solutions qui font avancer les entreprises et la culture.
De la stratégie au design, de la technologie à l'IA, du contenu aux expériences, nous croyons que les meilleures idées ne rentrent pas dans des cases.
Nous non plus.
Nous refusons l'ordinaire.

RÔLE

Sous la supervision du gestionnaire d’actifs TI global, le.la Coordonnateur.trice aux opérations TI joue un rôle clé dans la gestion quotidienne des actifs informatiques et des licences logicielles à travers plusieurs unités d’affaires à l’échelle local, national et international. Cette personne contribue à l’ensemble du cycle de vie des actifs, du procurement au suivi budgétaire, en passant par la coordination des achats, la validation des coûts et le suivi des renouvellements.

Il.Elle collabore étroitement avec les membres de l’équipe TI, les gestionnaires, les CFO, ainsi que les utilisateurs internes et fournisseurs externes, dans un environnement structuré, dynamique et en constante évolution.

La personne serait embauchée par Sid Lee, mais relèverait de KPIT (kyu Pulse IT), une division spéciale de kyu Corporation composée de membres provenant de diverses entreprises du groupe kyu. KPIT soutient plusieurs entreprises, et pas uniquement Sid Lee, BIMM ou kyu. Le poste consiste à se joindre à KPIT et à exercer ses responsabilités dans le cadre de son mandat. Bien qu’il soit prévu que tous les membres de KPIT soient transférés à kyu Corporation en 2027, la date exacte n’a pas encore été fixée. L’ensemble des avantages sociaux et la rémunération seraient transférés; seul le nom figurant sur le talon de paie changerait.

RESPONSABILITÉS

Assurer le suivi rigoureux et la mise à jour des inventaires matériels et logiciels de l’entreprise.
Vérifier mensuellement la répartition des coûts de licences afin de s’assurer qu’elle reflète fidèlement l’utilisation réelle par chaque unité d’affaires.
Traiter les demandes d’achat d’équipements et de logiciels via l’outil de billetterie TI.
Créer les bons de commande dans Workday, valider leur conformité budgétaire et assurer le suivi des factures avec l’équipe des comptes payables.
Classer et maintenir à jour les contrats technologiques, tout en alertant l’équipe des échéances à venir et des renouvellements.
Participer à la réconciliation mensuelle des dépenses réelles en comparaison avec le budget prévu.
Collaborer avec les différentes parties prenantes afin de clarifier les informations, résoudre les écarts et assurer la qualité des données.
Contribuer à l’amélioration continue des processus liés à la gestion des actifs, des achats et du suivi financier.

REQUIS

2 à 3 ans d’expérience dans un rôle administratif, d’approvisionnement, de coordination ou dans un poste similaire.
Diplôme d’études collégiales ou baccalauréat en administration, logistique, technologies de l’information ou dans un domaine connexe.
Bonne connaissance de la suite Google (Google Sheets, Docs, Drive).
Excellente maîtrise d’Excel, notamment des fonctions de recherche, des tableaux croisés dynamiques et des formules de calcul.
Une première expérience avec un système ERP, tel que Workday, ou un outil de billetterie TI comme Freshservice ou Eden.
Excellentes capacités d’organisation, rigueur dans le traitement des données et aisance avec les chiffres.
Esprit proactif, sens de l’initiative et aisance à poser des questions pour bien comprendre les processus et repérer les anomalies.
La maîtrise du français, tant à l'oral qu'à l'écrit, est requise. La maîtrise de l'anglais, tant à l'oral qu'à l'écrit, pour travailler avec des clients et collègues nationaux et internationaux (50 % du temps) est également requise.

WHO WE ARE

ROLE

They work closely with members of the IT team, managers, CFOs, internal users, and external vendors in a structured, dynamic, and constantly evolving environment.

RESPONSIBILITIES

Ensure thorough tracking and updating of the company’s hardware and software inventories.
Review the monthly allocation of license costs to ensure it accurately reflects actual usage by each business unit.
Process equipment and software purchase requests through the IT ticketing system.
Create purchase orders in Workday, validate budget compliance, and follow up on invoices with the Accounts Payable team.
File and keep technology contracts up to date, while alerting the team to upcoming deadlines and renewals.
Participate in the monthly reconciliation of actual expenses against the planned budget.
Collaborate with various stakeholders to clarify information, resolve discrepancies, and ensure data quality.
Contribute to the continuous improvement of processes related to asset management, procurement, and financial tracking.

REQUIREMENTS

2 to 3 years of experience in an administrative, procurement, coordination, or similar role.
College diploma or bachelor’s degree in administration, logistics, information technology, or a related field.
Good knowledge of the Google suite (Google Sheets, Docs, Drive).
Strong proficiency in Excel, particularly lookup functions, pivot tables, and calculation formulas.
Initial experience with an ERP system such as Workday, or an IT ticketing tool such as Freshservice or Eden.
Excellent organizational skills, strong attention to detail in data handling, and comfort working with numbers.
Proactive mindset, strong sense of initiative, and confidence in asking questions to fully understand processes and identify anomalies.
Fluency in spoken and written French is required. Fluency in English, both spoken and written, to work with national and international clients and colleagues (50% of the time) is also required.

Fier de souscrire au principe de l’égalité d’accès à l’emploi, Sid Lee s’engage à créer un milieu de travail reflétant la diversité. Toutes les candidatures qualifiées sont prises en considération, sans égard à leur citoyenneté, ethnicité, race, couleur, religion, genre, identité ou expression de genre, orientation sexuelle, handicap, âge ou statut de vétéran.

Nous encourageons les femmes, les personnes autochtones, les personnes en situation de handicap et les membres de minorités visibles et ethniques à postuler à nos emplois. De plus, des mesures d’accommodement peuvent être mises en place pour les personnes en situation de handicap qui en font la demande à tout moment durant le processus de présélection et de sélection.

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More about this job

Responsibilities

The IT Operations Coordinator manages the full lifecycle of IT assets and software licenses across multiple business units. Responsibilities include processing purchase requests, tracking budgets, reconciling expenses, and maintaining accurate hardware and software inventories.

Requirements

Candidates must have 2 to 3 years of experience in an administrative or procurement role and hold a college diploma or bachelor's degree. Proficiency in Excel and experience with ERP or IT ticketing systems are required, along with fluency in both French and English.

Skills

Procurement
IT asset management
Software license management
Budget tracking
Purchase order management
Workday
Excel
Google Suite
Data analysis
Contract management
IT ticketing systems
Financial reconciliation
Inventory management
Communication
Administrative support

Benefits

Equal opportunity employer
Diverse work environment
Accommodation measures

Visa sponsorship

Not detected in the job text

Keywords

Procurement
IT Operations
Asset Management
Software Licensing
Workday
Freshservice
Eden
Google Sheets
Google Docs
Google Drive
Excel
Pivot Tables
Budgeting
Inventory Tracking
Purchase Orders
Accounts Payable
Contract Management
Financial Reconciliation
IT Infrastructure
Data Quality
Process Improvement
Logistics
Administration
Information Technology

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