Development & Special Projects Coordinator
- Woodstock, ON, Canada
This opportunity offers an annual salary range of $60,000–$80,000, with compensation reflecting the successful candidate’s experience, qualifications, and skills. · Full-time
Applications open in a new tab.
Job details
- Pay
- This opportunity offers an annual salary range of $60,000–$80,000, with compensation reflecting the successful candidate’s experience, qualifications, and skills.
- Job type
- Full-time
- Apply by
- Experience
- 3–6 years of relevant experience in real estate development, land development, residential development, project coordination, construction, planning, or a related environment.
- Posting language
- English
- Posted
Original job description
The Development & Special Projects Coordinator is an intermediate-level professional responsible for coordinating and advancing real estate development projects and special business initiatives across the organization. Reporting to the President, the role will support project tracking, municipal and development matters, documentation, research, transaction coordination, issue resolution, and other priority assignments, while also assisting the homebuilding division with selected projects and operational initiatives. The successful candidate will be expected to take ownership of assigned matters, coordinate the appropriate internal and external parties, maintain accountability for follow-up, and drive tasks through to completion with limited supervision.
Key Responsibilities
Land Development & Project Coordination
This opportunity offers an annual salary range of $60,000–$80,000, with compensation reflecting the successful candidate’s experience, qualifications, and skills.
We believe in a personal and transparent hiring experience. Artificial intelligence (AI) will not be used to screen, assess, or select applicants for this position. Every application will be reviewed by our recruitment team.
#INDLO
Key Responsibilities
Land Development & Project Coordination
- Support the coordination of active and future land development and residential development projects.
- Support projects through various stages of the development lifecycle, including due diligence, planning and approvals, design coordination, servicing, construction readiness and project closeout.
- Maintain project schedules and trackers, identifying key milestones, deliverables, outstanding items and required follow-up.
- Coordinate project information and requirements across internal teams and external consultants.
- Assist with reviewing development plans, engineering drawings, reports, studies, and other project documentation.
- Support the coordination of site servicing, grading, utilities, roads, and other development-related activities.
- Attend project meetings and site visits, document key decisions and action items, and take ownership of assigned follow-up through completion.
- Assist with the preparation, submission, and coordination of planning and development applications.
- Support applications related to zoning, subdivision, site plan, minor variance, severance, and other applicable development approvals.
- Research and review Official Plan policies, zoning requirements, planning regulations, and development standards.
- Track applications through the municipal review and approval process, including comments, submissions, conditions, and key deadlines.
- Develop a working understanding of applicable municipal planning frameworks, approval requirements and development processes across active project jurisdictions.
- Assist with coordinating responses to municipal comments and requirements.
- Support the fulfillment and clearance of conditions of approval.
- Attend municipal and planning-related meetings as required.
- Coordinate information and deliverables between planning consultants, engineers, surveyors, architects, municipalities, utilities, and other project stakeholders.
- Schedule and participate in consultant and internal project meetings.
- Document decisions and action items and follow up with responsible parties on outstanding deliverables.
- Maintain effective communication with internal and external stakeholders throughout the development process.
- Maintain organized and accurate development files, including applications, approvals, agreements, plans, reports, studies, correspondence, and other key project documentation.
- Maintain project trackers and dashboards identifying key milestones, deadlines, responsibilities, risks, outstanding items, and required follow-up.
- Provide concise and timely updates to management on project progress, approvals, outstanding matters, and items requiring decisions or escalation.
- Prepare correspondence, presentations, project summaries, action plans, and other development documentation as required.
- Conduct research and analysis relating to active development projects, municipal requirements, government programs, grants, incentives, and other development-related initiatives as required.
- Take ownership of assigned special projects, including gathering information, coordinating the appropriate internal and external parties, tracking required actions, and driving matters through to completion.
- Support transaction, closing, legal, and other project-related matters by coordinating documentation, timelines, costs, and outstanding requirements as assigned.
- Coordinate improvements to development filing systems, project tracking, reporting, and internal processes as required.
- Adhere to all company policies and procedures.
- Perform any other duties and special assignments that may be assigned, whether specifically or generally related to the role.
- Post-secondary degree or diploma in Real Estate, Urban Planning, Urban Development, Business, Construction Management, Engineering Technology, or related discipline.
- 3–6 years of relevant experience in real estate development, land development, residential development, project coordination, construction, planning, or a related environment.
- Working knowledge of Ontario land development, municipal approval, and development processes.
- Familiarity with Official Plans, zoning by-laws, development applications, and municipal planning processes.
- Ability to review and interpret planning documents, development plans, drawings, and technical information.
- Strong research, written communication, organizational, and project coordination skills.
- Strong attention to detail with the ability to manage multiple files, priorities, and deadlines.
- Proficiency with Microsoft Office applications; experience with planning-related software is considered an asset.
- Valid Ontario driver's licence and ability to attend municipal meetings and project sites as required.
This opportunity offers an annual salary range of $60,000–$80,000, with compensation reflecting the successful candidate’s experience, qualifications, and skills.
We believe in a personal and transparent hiring experience. Artificial intelligence (AI) will not be used to screen, assess, or select applicants for this position. Every application will be reviewed by our recruitment team.
#INDLO
More about this job
Responsibilities
Coordinate land and residential development projects through due diligence, planning approvals, design, servicing, construction readiness, and closeout, while tracking milestones and coordinating internal teams, consultants, municipalities, and other stakeholders. Maintain project documentation and reporting, support transactions and special initiatives, and take ownership of assigned follow-up and tasks through completion.
Requirements
A post-secondary degree or diploma in real estate, urban planning, business, construction management, engineering technology, or a related discipline is required, along with 3–6 years of relevant experience. Candidates should have working knowledge of Ontario land development and municipal approvals, be able to interpret planning documents and technical drawings, and demonstrate strong research, communication, organization, and coordination skills; a valid Ontario driver's licence is also required.
Skills
- Land Development
- Project Coordination
- Municipal Approvals
- Planning Applications
- Zoning and Official Plan Research
- Development Documentation
- Project Tracking and Reporting
- Consultant and Stakeholder Coordination
- Technical Document Review
- Research and Analysis
- Written Communication
- Organization and Time Management
- Issue Resolution
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Construction
- Management & Leadership
- Engineering
- Government & Public Sector
- Administrative
Keywords
- Real Estate Development
- Land Development
- Residential Development
- Project Coordination
- Due Diligence
- Planning and Approvals
- Official Plans
- Zoning By-Laws
- Development Applications
- Subdivision
- Site Plan
- Minor Variance
- Severance
- Municipal Planning
- Development Standards
- Engineering Drawings
- Site Servicing
- Grading
- Utilities
- Roads
- Project Schedules
- Project Trackers
- Project Dashboards
- Consultant Coordination
- Stakeholder Coordination
- Development Documentation
- Transaction Coordination
- Microsoft Office
- Ontario Driver's Licence