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Simcoe Muskoka Catholic District School Board

Human Resources Assistant

Barrie, ON, Canada

Pay: Annual Compensation: 12 Month Salary Grid Level 2 - $58,023 to $71,238 commensurate with education, skills and experience.
Apply by: Oct 28, 2026
Experience: 2 years direct experience in Human Resources, preferably in an education environment.
Posting language: English
Posted: Sep 28, 2026

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Original job description

With 55 schools, over 25,000 students and more than 4,500 employees, the Simcoe Muskoka Catholic District School Board (SMCDSB) is an education community bound together by our beliefs. Our facilities are located in some of the most beautiful natural settings in the province. Our Board encompasses a large and dynamic mixture of urban centers, small towns and rural areas throughout Central Ontario. We offer excellent programs, resources and supports so that students are provided with every opportunity to reach their future goals and aspirations. At this time of reconciliation through education, we are committed to

meaningful and respectful relationships as we live, work, play and pray together on this traditional territory.

Open To: Open Competition

Job Location: Catholic Education Centre, 46 Alliance Blvd., Barrie, Ontario

Position Type / Hours: Full-Time Temporary. Monday to Friday, 8:30am to 4:30pm, 35 hours weekly, plus overtime as required. Existing vacancy effective October 13, 2026 to December 16, 2026

Annual Compensation: 12 Month Salary Grid Level 2 - $58,023 to $71,238 commensurate with education, skills and experience.

The Human Resources (HR) Assistant supports the HR Department in administrative and operational tasks to ensure smooth and efficient daily operations. This role is responsible for accurate and timely data entry to the HRIS and other software programs as well as ensuring reliability with regard to data management and employee records management. The HR Assistant provides recruitment and onboarding support. This position plays a key role in providing optimal customer service and communication to all employees.

Specific duties and responsibilities include:

Data Entry & Records Management: Organize, enter, update, and manage employee information across HRIS, software programs, and trackers (e.g., spreadsheets, SharePoint, PowerSchool) to maintain accurate records for operational decision-making.
Recruitment & Onboarding Support: Provides support to recruitment and onboarding processes.
Administrative & Compliance Duties: Execute annual termination processes, including those related to insufficient assignments per collective agreements or non-completion of Annual Offence Declarations.
Employee Attendance & Leave Support: Support the Employee Attendance Support Program by tracking/reporting absences, generating employee notifications, and assisting leaders with scheduling and conducting meetings. Track and update non-medical Leave of Absence requests to maintain records and comply with collective agreements.
Customer Service: Provides customer service via email and phone to internal staff and external stakeholders, directing inquiries appropriately to ensure prompt issue resolution.

Required Skills and Qualifications:

The successful candidate will bring the following skills and experiences to the role:

2 Year College Diploma in Human Resources, Business or Public Administration
2 years direct experience in Human Resources, preferably in an education environment.
Demonstrated capability to deliver on multiple tasks, with strict adherence to deadlines.
Exceptional interpersonal skills, with the ability to work autonomously and as part of an interdependent team supporting the Human Resources function.
Exceptional verbal and written communication skills.
Proven experience/expertise drafting employee focused correspondence.
Excellence in client/customer service is a must.
Previous experience working with confidential information and maintaining employee privacy.
Highly computer literate, with exceptional skills in Microsoft Office and Google Suite tools.
Strong working knowledge of Applicant Tracking and Human Resources Information Systems, preferably in a K-12 education environment.
Proven research and analytical skills with specific reference to matters of legislative compliance and legal obligations.

Interested candidates must forward, in confidence, a cover letter, resume and supporting documentation to hr@smcdsb.on.ca by October 2, 2026 at 4:00pm. Please quote job posting number 30-2627 in the subject line.

Accessibility accommodations are available for all parts of the recruitment process upon request.

Accommodation queries should be directed to the Human Resources Department at hr@smcdsb.on.ca.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check and Judicial Matters Check (CRJMC).

The Simcoe Muskoka Catholic District School Board is deeply committed to promoting Reconciliation through Education, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at the SMCDSB.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

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More about this job

Responsibilities

Maintain accurate employee information in HR systems, software, and trackers, and support recruitment, onboarding, termination processes, attendance tracking, and leave administration. Provide customer service to employees and external stakeholders, assist leaders with attendance-related communications and meetings, and help ensure compliance with collective agreements and other obligations.

Requirements

Requires a two-year college diploma in Human Resources, Business, or Public Administration and two years of direct HR experience, preferably in education. Candidates should have strong communication and customer-service skills, experience handling confidential employee information, proficiency with Microsoft Office and Google Suite, familiarity with applicant tracking and HR information systems, and the ability to manage multiple deadlines and compliance-related work.

Skills

Human Resources Administration
Data Entry
Employee Records Management
Recruitment Support
Onboarding
Attendance Tracking
Leave Administration
Customer Service
Confidentiality
Microsoft Office
Google Suite
Applicant Tracking Systems
Human Resources Information Systems
Written Communication
Legislative Compliance
Research and Analysis

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Human Resources Administration
Human Resources Information System
Applicant Tracking System
Data Entry
Employee Records Management
Recruitment
Onboarding
Termination Processes
Collective Agreements
Annual Offence Declarations
Absence Tracking
Leave of Absence
Customer Service
Confidential Information
Employee Privacy
Microsoft Office
Google Suite
SharePoint
PowerSchool
Spreadsheets
Legislative Compliance
Legal Obligations
Employee Correspondence
Education
K-12 Education

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