Closed listing
Human Resources Assistant
- Barrie, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- 2 years direct experience in Human Resources, preferably in an education environment.
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
The Human Resources (HR) Assistant supports the HR Department in administrative and operational tasks to ensure smooth and efficient daily operations. This role is responsible for accurate and timely data entry to the HRIS and other software programs as well as ensuring reliability with regard to data management and employee records management. The HR Assistant provides recruitment and onboarding support. This position plays a key role in providing optimal customer service and communication to all employees.
Specific Duties And Responsibilities Include
The successful candidate will bring the following skills and experiences to the role:
Accessibility accommodations are available for all parts of the recruitment process upon request.
Accommodation queries should be directed to the Human Resources Department at hr@smcdsb.on.ca .
Only those candidates selected for an interview will be contacted.
As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check and Judicial Matters Check (CRJMC).
The Simcoe Muskoka Catholic District School Board is deeply committed to promoting Reconciliation through Education, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at the SMCDSB.
THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER
Specific Duties And Responsibilities Include
- Data Entry & Records Management: Organize, enter, update, and manage employee information across HRIS, software programs, and trackers (e.g., spreadsheets, SharePoint, PowerSchool) to maintain accurate records for operational decision-making.
- Recruitment & Onboarding Support: Provides support to recruitment and onboarding processes.
- Administrative & Compliance Duties: Execute annual termination processes, including those related to insufficient assignments per collective agreements or non-completion of Annual Offence Declarations.
- Employee Attendance & Leave Support: Support the Employee Attendance Support Program by tracking/reporting absences, generating employee notifications, and assisting leaders with scheduling and conducting meetings. Track and update non-medical Leave of Absence requests to maintain records and comply with collective agreements.
- Customer Service: Provides customer service via email and phone to internal staff and external stakeholders, directing inquiries appropriately to ensure prompt issue resolution.
The successful candidate will bring the following skills and experiences to the role:
- 2 Year College Diploma in Human Resources, Business or Public Administration
- 2 years direct experience in Human Resources, preferably in an education environment.
- Demonstrated capability to deliver on multiple tasks, with strict adherence to deadlines.
- Exceptional interpersonal skills, with the ability to work autonomously and as part of an interdependent team supporting the Human Resources function.
- Exceptional verbal and written communication skills.
- Proven experience/expertise drafting employee focused correspondence.
- Excellence in client/customer service is a must.
- Previous experience working with confidential information and maintaining employee privacy.
- Highly computer literate, with exceptional skills in Microsoft Office and Google Suite tools.
- Strong working knowledge of Applicant Tracking and Human Resources Information Systems, preferably in a K-12 education environment.
- Proven research and analytical skills with specific reference to matters of legislative compliance and legal obligations.
Accessibility accommodations are available for all parts of the recruitment process upon request.
Accommodation queries should be directed to the Human Resources Department at hr@smcdsb.on.ca .
Only those candidates selected for an interview will be contacted.
As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check and Judicial Matters Check (CRJMC).
The Simcoe Muskoka Catholic District School Board is deeply committed to promoting Reconciliation through Education, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at the SMCDSB.
THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER
More about this job
Responsibilities
Maintain accurate employee information in HR systems and records, and support recruitment, onboarding, termination, attendance, and leave processes. Provide responsive customer service to employees and external stakeholders while assisting with compliance-related administrative tasks.
Requirements
Requires a two-year college diploma in Human Resources, Business, or Public Administration and two years of direct HR experience, preferably in education. Candidates should have strong communication and customer-service skills, experience handling confidential information, proficiency with Microsoft Office and Google Suite, familiarity with HRIS and applicant tracking systems, and the ability to manage multiple deadlines and compliance-related research.
Skills
- HRIS Data Entry
- Employee Records Management
- Recruitment Support
- Onboarding
- Attendance Tracking
- Leave of Absence Administration
- Customer Service
- Employee Communications
- Confidential Information Handling
- Microsoft Office
- Google Suite
- Applicant Tracking Systems
- Legislative Compliance
- Research and Analysis
- Time Management
- Interpersonal Communication
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Education
- Customer Service & Support
Keywords
- Human Resources
- HRIS
- Employee Records
- Data Entry
- Recruitment
- Onboarding
- Applicant Tracking Systems
- Absence Tracking
- Leave of Absence
- Collective Agreements
- Annual Offence Declarations
- Termination Processes
- Employee Communications
- Customer Service
- Confidential Information
- Employee Privacy
- Microsoft Office
- Google Suite
- Spreadsheets
- SharePoint
- PowerSchool
- Legislative Compliance
- Legal Obligations
- Education
- Criminal Background Check
- Judicial Matters Check