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Simcoe Muskoka Catholic District School Board

Temporary 1.0 School Office Administrator

Barrie, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

The successful candidate will be responsible for coordinating and providing administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: scheduling, prioritizing and maintaining the daily workflow of the office; coordinate and conduct student registrations, monitor school budgets and supplies, coordinate the purchase of school supplies and services and maintain proper accounting records accordingly, preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, and answering and/or directing enquiries as per board/school policy.

This position works year round, 7 hours per day, Monday to Friday; schedule to be determined by the Principal.

Required Skills And Qualifications

Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
Proven ability to work co-operatively both independently and as a member of an interdepartmental team
Demonstrated track record of initiative and ability to assume a leadership role
Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at or 12.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation,

to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

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More about this job

Responsibilities

Coordinate the school office’s daily workflow and provide administrative and secretarial support, including scheduling, student registration, correspondence, reports, records, and responding to enquiries. Monitor budgets and supplies, coordinate purchases, and maintain accurate accounting records while supporting a positive and safe learning environment.

Requirements

Requires a two-year college diploma or an equivalent combination of secretarial courses and up to five years of relevant experience, along with strong secretarial, bookkeeping, organizational, computer, communication, and interpersonal skills. Knowledge of school attendance and safe-arrival procedures, medication administration, student registration, and OSR maintenance is essential; First Aid certification is an asset.

Skills

Secretarial Skills
Bookkeeping
Time Management
Scheduling
Organization
Keyboarding
Word Processing
Accounting
Spreadsheet Applications
Database Applications
Communication
Interpersonal Skills
Teamwork
Leadership
School Attendance Procedures
Student Registration

Visa sponsorship

Not detected in the job text

Keywords

School Administration
Secretarial Support
Bookkeeping
Student Registration
School Budgets
Supply Purchasing
Accounting Records
Correspondence
Reports
Records Management
Scheduling
Time Management
Microsoft Word
Email Systems
Accounting Applications
Spreadsheet Applications
Database Applications
SDS
PowerSchool
e-Funds
Office Equipment
Multi-Line Phone System
Safe Arrival Procedures
Medication Administration
OSR Maintenance
First Aid Certification
Criminal Background Check
Vulnerable Sector Screening

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