Records Assistant
- Burnaby, BC, Canada
Local 3338 Pay range: $30.57 hourly plus 14% in lieu of benefits SFU Department Descr: Student Services - Undergraduate Records Position Grade: 7 # of openings: 1 Biweekly Hours: 70 Who We Are · Full-time
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Job details
- Pay
- Local 3338 Pay range: $30.57 hourly plus 14% in lieu of benefits SFU Department Descr: Student Services - Undergraduate Records Position Grade: 7 # of openings: 1 Biweekly Hours: 70 Who We Are
- Job type
- Full-time
- Apply by
- Experience
- Minimum 3 years of experience.
- Posting language
- English
- Posted
Original job description
Union/Affiliation: C.U.P.E. Local 3338
Pay range: $30.57 hourly plus 14% in lieu of benefits
SFU Department Descr: Student Services - Undergraduate Records
Position Grade: 7
# of openings: 1
Biweekly Hours: 70
Who We Are
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.
Undergraduate Records maintains the accuracy and integrity of undergraduate academic records and administers academic policies and procedures. The team provides services to students, alumni, faculty, and university departments, including transcript production, graduation assessment, records management, academic standing updates, and policy guidance. Undergraduate Records supports student success and operational excellence by ensuring accurate records, fair and consistent policy application, and compliance with institutional and regulatory requirements. Our team culture is collaborative, service-oriented, and detail-focused, with a strong commitment to accuracy, accountability, continuous improvement, and providing responsive support to the SFU community.
About The Role
Performs complex and specialized clerical functions related to the creation and maintenance of accurate undergraduate student records, acts as an expert and resource person for inquiries from students, staff and faculty on registration, grading, transfer credit, fee assessment, deadlines, graduation processing and related university policies and procedures. Acts as a resource person for our partner institutions and processes records related to students in partnership programs. Reviews and processes a variety of forms and documents while checking for correct application of procedure and accuracy. Provides guidance and subject matter expertise to undergraduate program assistants, advisors, and student services information assistants at the University on matters related to transfer credit, registration, student exceptions to degree progress reports, NCAA compliance and graduation.
Qualifications
H igh school graduation and one year of post-secondary education, including training in word processing, database and spreadsheet applications. Minimum 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):
The assignment end date is March 31, 2027.
Please include your cover letter and resume in one attachment.
SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.
We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact people_strategies@sfu.ca.
Pay range: $30.57 hourly plus 14% in lieu of benefits
SFU Department Descr: Student Services - Undergraduate Records
Position Grade: 7
# of openings: 1
Biweekly Hours: 70
Who We Are
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.
Undergraduate Records maintains the accuracy and integrity of undergraduate academic records and administers academic policies and procedures. The team provides services to students, alumni, faculty, and university departments, including transcript production, graduation assessment, records management, academic standing updates, and policy guidance. Undergraduate Records supports student success and operational excellence by ensuring accurate records, fair and consistent policy application, and compliance with institutional and regulatory requirements. Our team culture is collaborative, service-oriented, and detail-focused, with a strong commitment to accuracy, accountability, continuous improvement, and providing responsive support to the SFU community.
About The Role
Performs complex and specialized clerical functions related to the creation and maintenance of accurate undergraduate student records, acts as an expert and resource person for inquiries from students, staff and faculty on registration, grading, transfer credit, fee assessment, deadlines, graduation processing and related university policies and procedures. Acts as a resource person for our partner institutions and processes records related to students in partnership programs. Reviews and processes a variety of forms and documents while checking for correct application of procedure and accuracy. Provides guidance and subject matter expertise to undergraduate program assistants, advisors, and student services information assistants at the University on matters related to transfer credit, registration, student exceptions to degree progress reports, NCAA compliance and graduation.
Qualifications
H igh school graduation and one year of post-secondary education, including training in word processing, database and spreadsheet applications. Minimum 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.
- Ability to use enterprise level information systems (e.g., PeopleSoft, SIMS, or equivalent) at an intermediate level.
- Good knowledge of undergraduate institution regulations, programs, policies and procedures.
- Ability to use word processing and spreadsheet applications (e.g., Word and Excel) at an intermediate level.
- Excellent oral, written and intercultural communication skills.
- Ability to perform data entry tasks and complete processes with a high degree of accuracy.
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):
- An additional 14% pay in lieu of benefits
- After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
- Hybrid-work program for eligible positions
The assignment end date is March 31, 2027.
Please include your cover letter and resume in one attachment.
SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.
We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact people_strategies@sfu.ca.
More about this job
Responsibilities
Create and maintain accurate undergraduate student records, process forms and documents, and respond to inquiries about registration, grading, transfer credit, fees, deadlines, graduation, and university policies. Provide subject matter guidance to university staff and partner institutions on records processes, academic requirements, student exceptions, and compliance.
Requirements
Requires high school graduation, one year of post-secondary education including training in word processing, databases, and spreadsheets, and at least three years of experience; an equivalent combination of education and experience is acceptable. Candidates need intermediate-level enterprise information system and office application skills, knowledge of undergraduate regulations and procedures, strong communication skills, and a high degree of accuracy.
Skills
- Undergraduate Records Management
- Academic Policy Administration
- Registration Processing
- Transfer Credit Processing
- Graduation Assessment
- Academic Records Accuracy
- Data Entry
- PeopleSoft Or Equivalent Information Systems
- Word Processing
- Spreadsheet Applications
- Microsoft Word
- Microsoft Excel
- Oral Communication
- Written Communication
- Intercultural Communication
- Document Review
Benefits
- Pay In Lieu Of Benefits
- Hybrid Work Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- Undergraduate Records
- Student Records
- Student Services
- Academic Records
- Academic Policies
- Registration
- Grading
- Transfer Credit
- Fee Assessment
- Graduation Processing
- Records Management
- Academic Standing
- Degree Progress Reports
- NCAA Compliance
- Partner Institutions
- PeopleSoft
- SIMS
- Enterprise Information Systems
- Word Processing
- Databases
- Spreadsheets
- Microsoft Word
- Microsoft Excel
- Data Entry
- Document Review
- Policy Guidance
- Intercultural Communication
- Accuracy
- Higher Education