Faculty Affairs Assistant

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Faculty of Arts and Social Sciences (FASS), the largest faculty at Simon Fraser University, is home to 17 departments and schools, and 10 interdisciplinary programs. Within the Office of the Dean, Faculty Affairs is the key connection point between FASS faculty and the Faculty Relations Office. The FASS Faculty Affairs team supports the Faculty’s academic units and the Office of the Dean by providing information, advice and guidance on a wide range of matters including but not limited to the SFUFA/SFU Collective Agreement and EDI considerations during faculty-related processes. Our mission is to support the faculty life cycle through engagement, collaboration and collegiality.

About the Role

Provides confidential administrative and senior secretarial support in the Faculty of Arts and Social Sciences to the Associate Dean and Faculty Affairs Team. Provides day-to-day administrative support for Faculty Affairs; tracking document submission from departments and redirecting them to the appropriate member of the team and submitting documents to Faculty Relations; coordinating, editing, and proofreading confidential administrative material; gathering and distributing confidential materials; composing and distributing documentation; supporting academic appointments processes; supporting visiting scholars, adjunct and, faculty recruitment; arranging meetings; organizing special events; and maintaining confidential employee files and a complex database and filing system using the Teaching, Research and Collaboration System (TRACS).

Full Job Description 

Qualifications

High school graduation and one year of post-secondary education or formal program equivalent with courses in word processing, database, and spreadsheet applications, and training in secretarial practices/office procedures. 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Ability to work with frequent interruptions and meet deadlines.
• Ability to work independently, establish priorities, and accomplish objectives.
• Excellent knowledge of university policies and procedures.
• Excellent communication (verbal, written, interpersonal and presentation) skills.
• Excellent organizational, analytical reasoning and problem-solving skills.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits 
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20% 
• Hybrid-work program for eligible positions

Additional Information

Appointment Date: January 27 to April 30, 2027.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact people_strategies@sfu.ca.