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Added 15 mins ago
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Added 3 hours ago
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Added 3 hours ago
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Please note that applications received after the closing date will not be considered.

Simon Fraser University

Graduate Admissions Clerk

Burnaby, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 5, 2026
Experience: Minimum 3 years of experience.
Posting language: English
Posted: Oct 29, 2026

Original job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Faculty of Graduate Studies directs the administration of more than 140 graduate programs across all three campuses and eight faculties. Our office supports the vision and leadership of the university through the Dean and Vice-Provost's role as well as through oversight and guidance of graduate admissions, adherence and equitable compliance to graduate policies, and administrative direction and training for procedures and systems. We also collaboratively facilitate support for graduate students, faculty members and graduate programs with individual and systemic issues and foster graduate student engagement and professional development activities.

About the Role

Responsible for performing complex and specialized clerical functions related to creating and maintaining accurate graduate admissions. The Graduate Admission Assistant act as an expert and resource person for inquiries from applicants, students, staff and faculty on applications, admissions, fee assessment, deadlines, and related university policies and procedures. Consults with Manager Graduate Admissions on reporting, tracking and escalates inquiries as needed for further review. Reviews and processes a variety of forms and documents while checking for correct application of procedure and accuracy. The Assistant also provides guidance to graduate program assistants at the University on matters related to graduate admission and registration. Exceptions to policy the Assistant will escalate and converse with the Manager on how best to approach and track exceptions.

Full Job Description

Qualifications

High School graduation and one year of post-secondary education, including training in word processing, database and spreadsheet applications. Minimum 3 years of experience. An equivalent combination of formal education, certificate/program of study ad experience is acceptable

Ability to use enterprise level information systems (e.g., PeopleSoft, SIMS, or equivalent) at an intermediate level.
Ability to adapt to new software applications and procedures, and assist internal and external stakeholders with their use.
Good knowledge of graduate institution regulations, programs, policies and procedures.
Ability to use standard office applications (e.g., Word, FileMaker, Excel) at an intermediate level.
Ability to perform arithmetic calculations with a high degree of accuracy.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

An additional 14% pay in lieu of benefits
After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
Hybrid-work program for eligible positions

Additional Information

The assignment end date is December 31, 2026.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact people_strategies@sfu.ca.

Apply About employer

More about this job

Responsibilities

The Graduate Admissions Clerk performs specialized clerical functions to manage graduate admissions and acts as an expert resource for inquiries regarding policies and procedures. They also process forms, maintain accurate records, and provide guidance to graduate program assistants across the university.

Requirements

Candidates must have a high school diploma plus one year of post-secondary education and at least three years of relevant experience. Proficiency in enterprise information systems and standard office software is required, along with strong arithmetic and organizational skills.

Skills

Clerical functions
Graduate admissions
Data entry
Database management
Spreadsheet applications
PeopleSoft
SIMS
Word processing
FileMaker
Arithmetic calculations
Policy compliance
Reporting
Tracking
Stakeholder communication
Registration support

Benefits

Pay in lieu of benefits
Hybrid-work program

Visa sponsorship

Not detected in the job text

Keywords

Graduate Admissions
Clerical
Higher Education
PeopleSoft
SIMS
FileMaker
Microsoft Word
Microsoft Excel
Data Management
Policy Compliance
Administrative Support
Student Services
Registration
Reporting
Hybrid Work
CUPE Local 3338

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