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Added 49 mins ago
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Executive Assistant
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Calgary, AB
Maintain organized, accurate and readily accessible executive and corporate records, including meeting minutes, records of decision, approval records, executive correspondence, briefing…
Added 12 hours ago
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Sinopec Canada Energy Ltd.

Executive Assistant

Calgary, AB, T2P 3N3, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: More than 10 years of office administration experience
Posting language: English
Posted: Oct 24, 2026

Original job description

Sinopec Canada is a wholly owned subsidiary of a major International upstream oil and gas company, Sinopec International Petroleum Exploration and Production Corporation (SIPC), headquartered in Beijing, China. Sinopec Canada has been an active participant in the Canadian energy industry since 2005. Joining Sinopec Canada means becoming an important part of our team dedicated to making successful contributions to a sustainable future.

Primary Purpose of Position

Reporting to the CEO, the Executive Assistant provides senior-level administrative and coordination support to the CEO and senior leadership team. The position supports the effective operation of the executive office through complex calendar and meeting coordination, preparation and maintenance of executive meeting records, tracking of decisions and follow-up actions, corporate records management, and the planning and delivery of corporate events and executive engagements.

Roles and Responsibilities

Provide planning and coordination support for the CEO and senior leadership team’s external engagements, including managing calendars and meeting logistics, coordinating official and delegation visits, arranging corporate events, and supporting related preparation and follow-up activities.
Coordinate executive, senior leadership and governance meetings, including scheduling, preparing agendas, assembling and distributing pre-read materials, and coordinating presentations and meeting logistics.
Prepare accurate meeting minutes and records of decision; maintain decision and action-item logs; monitor deadlines; and follow up with responsible parties regarding outstanding actions.
Maintain organized, accurate and readily accessible executive and corporate records, including meeting minutes, records of decision, approval records, executive correspondence, briefing materials and other confidential documents, in accordance with established records-management and retention requirements.
Maintain the executive office’s electronic filing structure in SharePoint and OneDrive, applying consistent naming, version-control and access practices.
Gather and consolidate information from business teams and prepare, format and proofread executive presentations, reports, briefing materials and correspondence for internal and external audiences.
Coordinate executive expenses, invoice coding, purchase requisitions, approvals and other administrative processes in collaboration with Finance and other business support functions.
Plan and coordinate company events for social committee activities, including semi-annual town halls, holiday celebrations, leadership events and other corporate or employee functions, managing schedules, venues, vendors, materials, communications and event logistics.

Position Knowledge, Skills, and Experience

Advanced proficiency with Microsoft Office, including but not limited to Microsoft Excel, Word, PowerPoint, Outlook, Teams, SharePoint and OneDrive, with strong document-production and presentation-formatting capability.
Strong business writing, proofreading and document-formatting skills, with the ability to produce accurate meeting records, presentations and executive materials.
Demonstrated discretion in handling confidential, sensitive and time-critical information.
Strong organizational abilities with attention to detail and excellent customer service skills.
Ability to work independently, take initiative and follow through on commitments with limited supervision.
Tact, diplomacy and professionalism when coordinating with executives, employees, visitors, vendors and external stakeholders.
Ability to collaborate effectively across multiple office locations, demonstrating strong interpersonal and communication skills.
Ability to partner with internal departments and external vendors to resolve issues.
Experience supporting an executive office within a complex governance environment, including meeting administration, records management, executive approvals and formal sign-off processes.
High level of integrity in all actions, complying with and promoting the company’s core values, a respectful work environment, and aligning with the code of business conduct.
Demonstrated ability to understand and work well in a diverse and multi-cultural environment.

Qualifications

More than 10 years of office administration experience
Minimum of 5 years of oil and gas administration experience preferred
Post-secondary education Office Administration, Business Administration or a related discipline; an equivalent combination of education and experience will be considered.
Bilingual flencu in English and Mandarin will be a considerable asset.
Must be legally qualified to work in Canada

Come work with us!

If you are looking for meaningful new challenges and have a solutions-oriented attitude, we want to hear from you. Join Sinopec Canada for a workplace filled with diversity, rewarding work, and opportunities to develop new skills and grow your career.

At Sinopec Canada, we are committed to fostering a diverse, inclusive, and accessible environment where all employees feel valued, respected, and supported. If you require an accommodation for the recruitment/interview process (including accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and coordination support to the CEO and senior leadership team. Responsibilities include managing complex calendars, coordinating executive meetings, maintaining corporate records, and planning corporate events.

Requirements

Candidates must have over 10 years of office administration experience and post-secondary education in a related discipline. Proficiency in Microsoft Office and strong business writing skills are required, with oil and gas industry experience preferred.

Skills

Executive support
Calendar management
Meeting coordination
Records management
Microsoft Office
Business writing
Proofreading
Document formatting
Event planning
Expense management
Stakeholder management
Confidentiality
Organizational skills
Attention to detail
Interpersonal skills
Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Sinopec Canada
Oil and gas
Administrative support
Calendar management
Meeting logistics
Records management
SharePoint
OneDrive
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Corporate events
Expense coding
Purchase requisitions
Governance
Confidentiality
Business writing
Proofreading
Stakeholder coordination
Mandarin
English
Office administration
Business administration
Town halls
Vendor management
Decision tracking
Briefing materials

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