Property Administrator (Commercial)

SiteLine Property Management is seeking an organized and proactive Property Administrator to support a portfolio of commercial (office and retail) properties. Working closely with property managers, building operators, accounting, tenants, and contractors, you will play an active role in the day-to-day administration of the portfolio.

This role suits someone who takes initiative, investigates issues, anticipates next steps, and follows matters through to completion.

Key Responsibilities

• Respond to tenant and vendor inquiries, and coordinate work orders and service requests.
• Manage accounts receivable, tenant accounts, and collections.
• Create and administer purchase orders, and coordinate invoice processing and other accounts payable matters.
• Coordinate contractors, building access, inspections, tenant notices, shutdowns, and other property activities.
• Maintain property files, vendor documentation, contracts, insurance certificates, WSIB records, calendars, and other records.
• Coordinate tenant onboarding, possession, and move-out administration.
• Support property projects, tenant construction, compliance activities, incident response, and general portfolio administration.
• Maintain tenant and property information in Yardi, Angus, and other property-management systems.

Qualifications

• Experience in commercial property administration, real estate administration, or a related role is preferred.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Professional written and verbal communication skills, with a strong approach to tenant service.
• Proactive, resourceful, and comfortable taking ownership of matters through to completion.
• Experience with accounts receivable, purchase orders, invoices, and property documentation.
• Proficiency with Microsoft Outlook, Word, and Excel; experience with Yardi, Angus, or similar systems is an asset.
• Ability to work independently and collaboratively in a fast-paced environment.

Interested candidates are welcome to contact Josh directly at jherzog@sitelinegroup.com with a résumé or any questions.

About SiteLine Group

SiteLine Group is a growing, privately held Canadian real estate company, focused on the acquisition and management of multi-family and commercial properties. We take a hands-on approach to asset and property management, with our teams working closely across property management, building operations, accounting, and asset management.