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Added 12 mins ago
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WINHEC Events Assistant
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Added 1 hour ago
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Six Nations Polytechnic

WINHEC Events Assistant

Brantford, ON, N3S 7P5, Canada

PAY BAND: 3; Core range $23.10-$27.06/hour. · Contract

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Job details

Pay: PAY BAND: 3; Core range $23.10-$27.06/hour.
Job type: Contract
Apply by: Nov 13, 2026
Experience: Over 1 year and including 3 years of experience with planning large-scale events;
Posting language: English
Posted: Oct 29, 2026

Original job description

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

For more information, visit www.snpolytechnic.com

JOB PURPOSE

The Events Assistant is a new, temporary position designed to support the large-scale WINHEC AGM event being hosted at SNP during July 2027. The Event Assistant is responsible for the overall coordination and logistical planning leading up to the event, as well as, ensuring execution of the event follows planning deliverables and for producing a post-event summary report. Key planning categories include attendee and capacity logistics; accommodations and travel; registration planning; catering and hospitality; cultural programming; social programming; agenda/program and meeting space planning; event transportation and shuttle service; sponsorship strategy; communication and marketing strategy; swag and gifts; guest support; volunteer and ambassador committee; technology planning; and legacy building and 25th anniversary celebration. The Event Assistant works with sub-committees for each of the categories listed above and support coordinated planning between the sub-committees.

The Events Assistant is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

KEY ACCOUNTABILITIES

Assisting with Event Planning 70%

Assisting the Executive Assistant and those part of the WINHEC event with planning, management, and execution of the event
Support logistical arrangements including venue setup and catering
Contribute to event scheduling and checklist management to meet timelines
Liaise with the communications team for the creation of communications material for the purpose of the WINHEC event.
Work with the individuals in all areas of the planning committee to ensure tasks are being completed
Update the Executive Assistant of tasks that are outstanding and discuss mitigation strategies
Other related duties, as required

Research 20%

Research and brainstorm successful conference strategies as potential solutions for hosting the WINHEC event
Research and brainstorm successful logistics strategies as potential solutions for hosting the WINHEC event
Create a database of vendors pertaining to all logistical components of the event planning process
Other related duties, as required

General Administration 10%

Assist with the procurement processes such as reconciling invoices
Track expenses and maintain records
Maintain inventory of items pertaining to the WINHEC event such as marketing and promotional items
Work with other staff as deemed necessary to compose a post-event report
Other related duties, as required

EDUCATIONAL KNOWLEDGE

Completion of high school. Diploma and/or degree in event planning, hospitality, or a related discipline is an asset.

EXPERIENTIAL KNOWLEDGE / CULTURE AND LANGUAGE EXPERTISE

Over 1 year and including 3 years of experience with planning large-scale events; Experience with hosting international guests; Experience with coordinating accommodations, transportation, and catering.

Prior experience working for an Indigenous organization is preferred.

Criminal Record Check

The successful candidate will be required to provide an original Criminal Background Check – Vulnerable Sector Screening that is satisfactory to Six Nations Polytechnic (SNP) prior to the first day of work at Six Nations Polytechnic, and an Offence Declaration that is satisfactory to SNP by their first day of employment at Six Nations Polytechnic.

At Six Nations Polytechnic, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive, safe and respectful workplace. Human Resources will accommodate any needs under the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Recruitment processes will be modified to remove barriers to accommodate those with disabilities, as may be requested.

Applicants from Six Nations and other Indigenous communities will be given preference to deliver programs and services in a First Nations community.

Full Job description is available upon request.

POSITION TYPE: New Position

POSITION CLOSING DATE: November 13th, 2026

JOB TYPE: Part-Time Contract till August 2027

SCHEDULE: Up to 37.5 hrs Monday-Friday

WORK MODEL: Hybrid

PAY BAND: 3; Core range $23.10-$27.06/hour. The target hiring salary for this position is Step 1 up to 45% of the pay band. Considerations for new hire step placements include internal pay equity, experiential knowledge and/or language and cultural expertise.

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More about this job

Responsibilities

The Events Assistant will coordinate logistical planning and execution for the large-scale WINHEC AGM event, including managing sub-committees and vendor relations. They are also responsible for research, procurement, expense tracking, and producing a post-event summary report.

Requirements

Candidates must have at least one year of experience in large-scale event planning, including managing international guests and logistics. A high school diploma is required, while a degree or diploma in event planning or hospitality is considered an asset.

Skills

Event planning
Logistics coordination
Project management
Vendor management
Budget tracking
Procurement
Communication
Scheduling
Database management
Stakeholder relations
Cultural programming
Hospitality
Inventory management
Report writing
Time management

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Logistics
WINHEC
Indigenous Institute
Project Coordination
Procurement
Vendor Database
Hospitality
Cultural Programming
Stakeholder Engagement
Budgeting
Inventory Management
Reporting
Hybrid Work
Administration
Scheduling
Communication Strategy
Vulnerable Sector Screening
Criminal Background Check
Non-profit
Education Sector

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