Restoration Project Manager
About the Role
Sky Building Restoration Inc. is seeking a highly organized, experienced, and results-driven Project Manager to lead environmental remediation, abatement, emergency restoration, reconstruction, and construction renovation projects from initial assessment through final completion.
The Project Manager will have overall responsibility for the successful delivery of assigned projects, ensuring they are completed safely, efficiently, on schedule, within budget, and in accordance with the approved scope, contract requirements, client expectations, applicable building requirements, and all relevant health, safety, and environmental regulations.
This is a hands-on project management role that requires strong leadership, construction knowledge, problem-solving abilities, and the ability to manage multiple stakeholders and competing priorities. The Project Manager will work closely with field crews, subcontractors, consultants, suppliers, clients, insurance representatives, and management to ensure projects are delivered to a high standard.
The successful candidate will be responsible for project planning, scheduling, site coordination, financial management, procurement, quality control, documentation, client communication, subcontractor management, and project close-out.
Key Responsibilities
1. Project Management, Planning & Execution
- Take overall ownership and accountability for assigned restoration, remediation, abatement, reconstruction, and construction renovation projects from initiation through completion.
- Develop project plans, schedules, budgets, milestones, and deliverables and ensure projects remain on track.
- Manage multiple projects simultaneously, including emergency response and renovation projects involving fire, flood, mould, asbestos, environmental hazards, building damage, and general property improvements.
- Coordinate projects from initial assessment, estimating, demolition, and remediation through reconstruction, renovation, deficiency completion, and final turnover.
- Review project scopes, contracts, drawings, specifications, reports, and other project documentation to establish project requirements.
- Ensure project execution is consistent with approved scopes, drawings, specifications, contracts, company standards, permits, and regulatory requirements.
- Develop and maintain project schedules and proactively address delays, changing site conditions, material availability, labour requirements, and client priorities.
- Establish project priorities and sequencing to ensure trades, subcontractors, materials, equipment, inspections, and other resources are properly coordinated.
- Identify project risks, constraints, scope gaps, and potential delays and implement appropriate mitigation strategies.
- Make timely decisions to keep projects progressing while escalating significant issues to management when required.
2. Site Management & Construction Operations
- Provide overall management and oversight of day-to-day project site operations.
- Coordinate and direct field crews, technicians, labourers, subcontractors, trades, suppliers, and other project personnel.
- Ensure site activities are properly sequenced and coordinated to maintain productivity and minimize delays.
- Monitor construction, restoration, remediation, abatement, demolition, and renovation activities to ensure work is performed in accordance with project requirements.
- Coordinate general construction and renovation activities, including demolition, framing, drywall, flooring, painting, ceilings, doors, millwork, cabinetry, electrical, plumbing, and other trades as required.
- Conduct regular site visits and inspections to monitor progress, workmanship, safety, quality, and compliance.
- Act as the primary project-level decision-maker for operational issues, site conditions, deficiencies, scheduling conflicts, and project coordination matters.
- Ensure sites are maintained in an organized, professional, and safe condition.
- Coordinate emergency response requirements and adjust project priorities and resources as site conditions change.
3. Client, Consultant & Stakeholder Management
- Serve as the primary point of contact for clients and key project stakeholders throughout the project lifecycle.
- Develop and maintain professional relationships with property owners, property managers, consultants, insurance representatives, adjusters, subcontractors, suppliers, and other stakeholders.
- Lead project meetings, site meetings, progress meetings, and coordination meetings as required.
- Communicate project progress, schedule, costs, changes, risks, deficiencies, and outstanding requirements clearly and proactively.
- Manage client expectations and address concerns, complaints, and project issues professionally and promptly.
- Coordinate with consultants, engineers, environmental professionals, inspectors, and other specialists as required.
- Review and respond to project-related requests and ensure commitments are tracked through to completion.
- Maintain clear communication between management, office personnel, field teams, and external stakeholders.
4. Project Budget & Financial Management
- Take responsibility for monitoring and managing project financial performance.
- Establish and maintain project budgets in accordance with approved scopes, estimates, contracts, and company requirements.
- Monitor labour, material, equipment, subcontractor, disposal, and other project costs.
- Review project financial performance and identify cost variances, potential overruns, and opportunities for improvement.
- Prepare and maintain project forecasts and provide management with accurate updates regarding anticipated costs and profitability.
- Review subcontractor quotations, work orders, invoices, and progress claims against approved scopes and completed work.
- Identify and manage additional work, extras, deficiencies, and scope changes to protect project profitability.
- Prepare, document, and manage change orders and ensure additional work is properly approved before proceeding where practical.
- Monitor project billing requirements and provide the information necessary to support timely invoicing and collections.
- Work with management and accounting to resolve project-related financial issues.
5. Estimating, Procurement & Resource Management
- Review project scopes and assist with or lead estimating activities as required.
- Identify labour, material, equipment, subcontractor, and specialty trade requirements.
- Obtain and review quotations from suppliers and subcontractors.
- Coordinate procurement to ensure materials and equipment are available when required.
- Monitor material lead times and proactively address potential supply delays.
- Evaluate subcontractor and supplier performance, pricing, availability, and suitability for project requirements.
- Coordinate delivery, storage, use, and return of project materials and equipment.
- Ensure resources are appropriately allocated across projects to support schedules and project profitability.
6. Documentation, Reporting & Administration
- Ensure complete, accurate, and timely project documentation throughout the project lifecycle.
- Maintain project records including contracts, scopes, estimates, schedules, change orders, purchase orders, daily reports, site reports, photos, inspections, deficiencies, invoices, and close-out documentation.
- Ensure project progress is properly documented through photographs, measurements, reports, sketches, and written observations.
- Maintain accurate records of labour, materials, equipment, subcontractors, site conditions, project progress, and additional work.
- Prepare regular project status reports for management and clients as required.
- Track project milestones, deliverables, deficiencies, outstanding work, and close-out requirements.
- Ensure required permits, inspection records, environmental documentation, testing records, and regulatory documentation are maintained.
- Maintain organized project files in accordance with company procedures.
- Ensure project documentation supports insurance claims, regulatory requirements, contractual obligations, and company recordkeeping requirements.
7. Abatement, Environmental & Restoration Project Management
- Manage projects involving asbestos abatement, mould remediation, environmental remediation, hazardous materials, demolition, restoration, reconstruction, and renovation.
- Ensure abatement and remediation activities are properly planned, coordinated, and completed in accordance with applicable requirements and project-specific procedures.
- Coordinate containment, removal, handling, transportation, disposal, air monitoring, clearance testing, and related activities where applicable.
- Coordinate emergency water damage mitigation, structural drying, fire and smoke restoration, mould remediation, and environmental clean-up.
- Manage controlled demolition and material removal activities in preparation for reconstruction or renovation.
- Coordinate environmental consultants, industrial hygienists, laboratories, testing providers, and other specialists where required.
- Ensure required environmental monitoring, testing, inspections, clearance requirements, and reports are properly coordinated and documented.
- Ensure restoration and reconstruction activities are properly sequenced following remediation or abatement work.
- Coordinate contents handling, inventory, cleaning, storage, restoration, and disposal activities where applicable.
8. Reconstruction & Renovation Project Management
- Manage reconstruction and renovation projects following restoration, remediation, or abatement activities.
- Coordinate multiple trades and subcontractors to ensure work progresses according to the project schedule.
- Oversee construction activities including framing, drywall, flooring, painting, ceilings, doors, millwork, cabinetry, electrical, plumbing, and other building scopes.
- Review workmanship and ensure construction activities meet approved plans, specifications, building requirements, and company quality standards.
- Coordinate inspections and deficiencies throughout the construction process.
- Ensure deficiencies are documented, assigned, tracked, and completed in a timely manner.
- Coordinate final cleaning, inspections, testing, deficiency completion, documentation, and client turnover.
9. Quality Control, Health & Safety & Compliance
- Ensure all project activities comply with applicable Ontario health and safety legislation, environmental requirements, building requirements, permits, contracts, and industry standards.
- Promote and enforce company health and safety procedures at all project sites.
- Ensure appropriate PPE, containment, hazardous material controls, decontamination procedures, and safe work practices are implemented.
- Conduct regular site inspections and address safety concerns, deficiencies, quality issues, and non-compliant work.
- Coordinate required inspections, testing, environmental monitoring, and consultant requirements.
- Ensure subcontractors and project personnel understand and comply with applicable safety and project requirements.
- Identify project-specific hazards and implement appropriate controls.
- Immediately address significant safety, environmental, quality, or compliance concerns and escalate issues to management when required.
- Maintain accurate records relating to inspections, incidents, deficiencies, corrective actions, and regulatory requirements.
10. Subcontractor & Trade Management
- Source, coordinate, and manage subcontractors and trades as required for assigned projects.
- Review subcontractor scopes, quotations, schedules, and work requirements.
- Clearly communicate project expectations, schedules, site requirements, safety requirements, and quality standards.
- Monitor subcontractor performance, productivity, workmanship, and adherence to project schedules.
- Review completed work and subcontractor invoices against approved scopes and actual progress.
- Address deficiencies, delays, performance issues, and disputes promptly.
- Maintain professional working relationships while holding subcontractors accountable for their contractual responsibilities.
11. Project Close-Out
- Manage the project close-out process from substantial completion through final turnover.
- Coordinate final inspections, deficiencies, testing, cleaning, documentation, and client acceptance.
- Ensure all outstanding work and deficiencies are tracked and completed.
- Confirm that project documentation, warranties, reports, certificates, photographs, invoices, and other close-out requirements are complete.
- Coordinate final client walkthroughs and turnover.
- Review project performance, costs, schedule, and lessons learned.
- Ensure projects are formally closed in accordance with company procedures.
12. Leadership & Continuous Improvement
- Provide leadership, direction, mentorship, and support to project personnel, field staff, technicians, labourers, and subcontractors.
- Promote a culture of safety, accountability, professionalism, quality, and customer service.
- Hold project teams and subcontractors accountable for meeting project expectations.
- Support the development and implementation of standardized project management, site coordination, documentation, and quality procedures.
- Identify opportunities to improve project efficiency, profitability, communication, quality, and client experience.
- Participate in project reviews and lessons-learned activities.
- Remain current with construction practices, restoration methods, environmental requirements, industry standards, technology, and applicable certifications.
13. Other Related Duties
- Perform other related duties and responsibilities as assigned by management to support company operations and successful project delivery.
Qualifications & Requirements
- 3+ years of experience managing or coordinating construction, renovation, restoration, remediation, abatement, environmental, or related projects.
- Demonstrated experience managing projects from initiation through completion.
- Experience managing multiple trades, subcontractors, suppliers, and project stakeholders.
- Strong knowledge of construction sequencing, project scheduling, site coordination, procurement, budgeting, and quality control.
- Experience with restoration and reconstruction projects is strongly preferred.
- Knowledge of mould remediation, asbestos abatement, water damage restoration, fire and smoke restoration, demolition, environmental remediation, and general building renovation practices.
- Strong understanding of Ontario health and safety requirements and environmental compliance.
- Experience with project estimating, budgeting, forecasting, change orders, procurement, and cost control.
- Strong ability to read and interpret scopes of work, drawings, specifications, reports, and project documentation.
- Excellent leadership, communication, negotiation, organization, and problem-solving skills.
- Strong client relationship and stakeholder management skills.
- Ability to make sound decisions in fast-paced and changing project environments.
- Ability to manage multiple projects, priorities, deadlines, and competing demands.
- Strong attention to detail and ability to identify project risks, deficiencies, and cost or schedule issues.
- Proficiency in Microsoft Office and project management/documentation software.
- Valid driver's license with the ability to travel regularly to project sites.
- IICRC, IHSA asbestos, mould remediation, environmental, construction, or other relevant certifications are considered an asset.
- First Aid/CPR certification is considered an asset.
Preferred Experience
- 3+ years of project management experience in construction, restoration, renovation, remediation, environmental, or abatement.
- Experience managing commercial, multi-residential, institutional, or large-scale renovation projects.
- Experience managing insurance restoration and reconstruction projects.
- Experience managing emergency response and time-sensitive restoration projects.
- Experience managing asbestos and mould remediation projects.
- Experience coordinating multiple trades and subcontractors.
- Experience with project estimating, scheduling, budgeting, procurement, change orders, and cost control.
- Experience working with consultants, insurance representatives, adjusters, engineers, and environmental professionals.
- Knowledge of Ontario construction and environmental requirements.
- Relevant industry certifications or technical training.
