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Smart & Biggar

Billing Clerk

Vancouver, BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 28, 2026
Experience: 1+ years of relevant billing or administrative experience, preferably in professional services
Posting language: English
Posted: Oct 29, 2026

Original job description

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

The Opportunity.

Smart & Biggar is currently looking for Billing Clerks to join our National Finance Team.

We are hiring for a variety of permanent and fixed-term contract opportunities (minimum 12-month term), including roles requiring bilingualism (English/French) as well as roles where bilingualism is not required.

This role is ideal for a detail-oriented, collaborative professional focused on accuracy and client service. The Billing Clerk is responsible for the end-to-end billing process, including invoice preparation, e-billing submissions, WIP management, and resolving billing inquiries across a national portfolio.

These roles will fill new vacancies.

Responsibilities.

Prepare, review, and issue client invoices in accordance with firm policies and Delegation of Authority (DOA) requirements
Generate and distribute proformas for review and approval
Submit invoices via e-billing systems and client portals, ensuring accuracy and compliance with client requirements
Monitor invoice status, investigate rejections or reductions, and take appropriate action to resolve issues
Communicate with internal and external clients to resolve billing discrepancies and obtain missing information
Collaborate with practitioners to review WIP and support timely billing
Process billing adjustments, write-offs, transfers, and reissued invoices as authorized
Maintain accurate billing profiles, client instructions, and supporting documentation
Respond promptly and professionally to billing inquiries, assessing urgency and determining next steps
Assist with month-end and year-end billing activities, accruals, and reporting requirements
Perform other finance/administrative tasks related to billing as assigned

Qualifications, Competencies And Experience.

Post-secondary education in Accounting, Finance, or a related field is considered an asset
1+ years of relevant billing or administrative experience, preferably in professional services
Bilingualism (French and English, both written and spoken) is required for Montréal-based roles, as the firm serves a predominantly international clientele whose primary language of communication is English
Experience with e-billing platforms; 3E Elite or E-Billing Hub is an asset
Proficiency in MS Office, particularly Excel
Strong attention to detail and ability to manage competing priorities
Effective communication, problem-solving, and organizational skills
Ability to work independently in a deadline-driven environment

Compensation.

The base salary for this role will be positioned between $47,000 - $57,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

--

Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Prepare, review, and issue client invoices, submit them through e-billing platforms, manage work in progress, and resolve billing discrepancies and inquiries. Maintain accurate billing records and support billing adjustments, month-end and year-end activities, accruals, and reporting.

Requirements

At least one year of relevant billing or administrative experience is sought, preferably in professional services; post-secondary education in accounting, finance, or a related field is an asset. Candidates should have e-billing platform experience, proficiency in Microsoft Office - particularly Excel - and strong attention to detail, communication, problem-solving, organizational, and prioritization skills; French and English fluency is required for Montréal-based roles.

Skills

Invoice Preparation
E-Billing
Work-in-Progress Management
Billing Adjustments
Invoice Reconciliation
Client Service
Attention to Detail
Communication
Problem-Solving
Organization
Time Management
Microsoft Excel
Microsoft Office
Deadline Management

Visa sponsorship

Not detected in the job text

Keywords

Billing
Invoice Preparation
Proformas
E-Billing Systems
Client Portals
Work-in-Progress Management
Billing Adjustments
Write-Offs
Invoice Transfers
Reissued Invoices
Billing Profiles
Client Instructions
Month-End Billing
Year-End Billing
Accruals
Financial Reporting
Microsoft Office
Microsoft Excel
3E Elite
E-Billing Hub
Professional Services
Intellectual Property
Delegation of Authority

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