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Added 1 hour ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
Provide updates to Superintendent on additional tasks required (Field Work Instructions-FWI) and Contract Change Orders (CCO) to complete the project, along with impact to schedule and…
Added 1 hour ago
D
Account Director
Dexterra
Halifax, NS
- $60,000 to $65,000 CAD / year
- Full-time
…operational areas. You will work closely with the Event Services Coordinator, Site Director, and venue operations teams to ensure the facility remains clean, safe, and…
Added 3 hours ago
LL
Coordinator, Records Management & Privacy
Lac La Biche County
Lac la Biche, AB
- Full-time
Added 3 hours ago
GE
Construction Piping Coordinator - HPU - NIGHT SHIFT
Global Edge Group
AB · Edmonton, AB
- Contract
The Piping Construction Management Coordinator is a key member of the Construction Management Team and serves as the Owner's field representative and execution leader for all assigned…
Added 3 hours ago
UG
Clinic and Outreach Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Full-time
…excellence and innovation in research and clinical care in the field of mobility and rehabilitation engineering to enable positive change across our local and global communities. The…
Added 3 hours ago
SH
Position Summary:
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Responsible To: Community Development Coordinator
Added 3 hours ago
S&
IP Coordinator
Smart & Biggar
Ottawa, ON
- Full-time
…backgrounds and experience, who represent the best talent in their…
Added 3 hours ago
eOne (1064652)
Lionsgate
Toronto, ON
Lionsgate Canada is actively seeking a Coordinator, Accounts Receivable to join the Accounts Receivable team. Reporting to the Accounts Receivable Manager, this role is responsible for…
Added 3 hours ago
SH
Transitions Care Lead
SE Health
ON · Halton, ON
- Full-time
Act as the primary point of contact for the hospital navigator/coordinator
Added 4 hours ago
LI
Warranty Coordinator (18 Month Contract)
Leavitt Industrial Group
Langley (District), BC · Langley, BC
- Contract
Leavitt Industrial Group is looking for an organized Warranty Coordinator to join our team in Langley, British Columbia. As the Warranty Coordinator you will coordinate and manage…
Added 4 hours ago
B
Logistics and Transport Coordinator
BRP
Valcourt, QC
- Temporary
…developing innovative products? We are looking for an R&D Transport Coordinator, reporting to the Technical Services Manager, to optimize and manage logistics processes and transportation…
Added 4 hours ago
Capital Program Support Coordinator
Government of Alberta
AB
Job Title: Capital Program Support Coordinator
Added 4 hours ago
Branch and Issues Coordinator, LROHS and Workplace Supports and Prevention
Government of Alberta
AB
Job Title: Branch and Issues Coordinator, Labour Relations & Occupational Health and Safety (LR & OHS) and Workplace Supports and Prevention (WSP)
Added 4 hours ago
Engineer, Field
Aecon
Campbell River, BC
Aecon is seeking a Field Engineer to join the Ladore Dam Spillway Upgrade Project in Campbell River, British Columbia. This site-based position provides an opportunity to play an integral…
Added 4 hours ago
MR
Assistant Manager, Procurement
Mount Royal University
Calgary, AB
- Full-time
A university degree or post-secondary education in Business, Operations Management, Supply Chain Management, Industrial Engineering, Information Systems, or a related field is required
Added 4 hours ago
IR
Outreach & Partnership Coordinator
Info-Tech Research Group
London, ON · Toronto, ON
- Full-time
At least 1 year of experience in administration, marketing, or a related field.
Added 5 hours ago
BH
Coordinator, Client Engagement, Partnership and Health Equity
Bruyère Health
Ottawa, ON
- Full-time
…health, social services, community development or a related…
Added 5 hours ago
Project Engineer
Kiewit
Oakville, ON · Toronto, ON · Etobicoke, ON
…technical aspects of constructing a project, managing a team of field and cost engineers. Do you have strong interpersonal and information management skills? In this role, you will be the…
Added 5 hours ago
A
Logistics Coordinator
ATCO
La Prairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 5 hours ago
Youth Mental Health Community Counsellor
Winnipeg Regional Health Authority
Winnipeg, MB
Responsible To: Community Development Coordinator
Added 5 hours ago
M
Business Project Manager, financial field
Maarut
Montréal-Est, QC · Montreal, Quebec
- Contract
Added 5 hours ago
GC
REQ26-146- Coordinator-Talent Management and Organizational Development
Glencore Canada
Quebec, QC
- Full-time
COORDINATOR – TALENT MANAGEMENT AND ORGANIZATIONAL DEVELOPMENT- 2nd Posting
Added 5 hours ago
MN
Project Coordinator
Modern Niagara
Ottawa, ON
- Full-time
The Project Coordinator works closely with the Project Manager to support the successful execution of projects. This role provides technical and administrative assistance to ensure projects…
Added 5 hours ago
CE
Payroll and Benefits Coordinator
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Payroll and Benefits CoordinatorPosition: Benefits and Payroll Coordinator
Added 5 hours ago
MG
Senior Coordinator, VDC /BIM
Madison Group of Companies
Toronto, ON
- Full-time
The Senior Coordinator of VDC/BIM is responsible for leading the implementation and management of BIM processes and technologies throughout the design and construction phases of projects.…

Smart & Biggar

IP Coordinator

Ottawa, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-4 years of experience in a legal or professional services environment.
Posting language: English
Posted: Oct 28, 2026

Original job description

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

We are currently looking for a bilingual IP Coordinator to join our Applications team. In this role, you will work with the team responsible for preparing and filing correspondence with the Canadian Intellectual Property Office.

This role will fill an existing vacancy.

Responsibilities.

Prepare and file basic correspondence with the Canadian Intellectual Property Office (CIPO)
Draft letters and prepare client invoices
Acknowledge new patent applications and coordinate with clients as required
Ensure due cases are completed by the team on a daily basis
Perform general administrative tasks including preparation of billings
Other duties may be assigned or amended as required

Qualifications, Competencies And Experience.

2-4 years of experience in a legal or professional services environment. Previous experience in intellectual property would be an asset
Proficiency in French and English
Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff
Strong attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly

Compensation.

The base salary for this role will be positioned between $53,000 - $62,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

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Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Prepare and file basic correspondence with the Canadian Intellectual Property Office, draft letters, prepare client invoices, and acknowledge new patent applications. Coordinate with clients, ensure due cases are completed daily, and perform general administrative and billing tasks.

Requirements

Candidates need 2–4 years of experience in a legal or professional services environment; intellectual property experience is an asset. French and English proficiency, strong communication and organizational skills, attention to detail, the ability to manage multiple priorities, and proficiency in Microsoft Office are required.

Skills

French-English Bilingual Proficiency
Intellectual Property Coordination
CIPO Correspondence Preparation and Filing
Letter Drafting
Client Invoicing
Client Communication
Administrative Support
Billing Preparation
Attention to Detail
Organization
Multitasking
Proactive Problem-Solving
Microsoft Office
Learning New Software and Technology

Visa sponsorship

Not detected in the job text

Keywords

Intellectual Property
Patent Applications
Canadian Intellectual Property Office
CIPO
Legal Services
Professional Services
Applications Team
Correspondence Filing
Letter Drafting
Client Invoicing
Billing
Administrative Tasks
Client Coordination
French
English
Microsoft Office
Attention to Detail
Organization
Multitasking
Fast-Paced Environment

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