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Added 13 mins ago
BC
Medical Radiation Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 13 mins ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 13 mins ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 13 mins ago
BC
Social Worker
Brant Community Healthcare System
Brantford, ON
- Full-time
Brantford General Hospital – Our acute care hospital offering a full spectrum of inpatient and outpatient services.
Added 13 mins ago
BC
Registered Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 27 mins ago
DC
Senior Environmental Consultant
Dillon Consulting Limited
Ottawa, ON
- Full-time
…representatives including Indigenous communities as well as the general public and stakeholders on specific development…
Added 42 mins ago
SH
Porter - Diagnostic Imaging - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general direction supervision of the Supervisor-Diagnostic Imaging Support and while demonstrating a commitment to the Mission, Values and Management Philosophy of Shared Health,…
Added 42 mins ago
Licensed Optician-CPT-East York, ON-PearleVision
EssilorLuxottica Group
Toronto, ON
Added 42 mins ago
Licensed Optician-East York, ON-PearleVision
EssilorLuxottica Group
Toronto, ON
Added 57 mins ago
Q
FY27 Intern - Deep Learning Research Internship - Canada (4 Months)
Qualcomm
Markham, ON
- Full-time
Our internship hiring model routes candidates from this application into multiple project specific roles. Your "Profile Visibility" choice will guide how we manage your data across our…
Added 1 hour ago
PT
Temporary EA1 (#310-RW) half-time
Pembina Trails School Division
Winnipeg, MB
- Part-time
ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED
Added 1 hour ago
UH
Nurse Practitioner Complex Malignant Hematology
University Health Network
Toronto, ON
- Full-time
…and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener…
Added 1 hour ago
UH
Nurse Practitioner
University Health Network
Toronto, ON
- Contract
…and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener…
Added 1 hour ago
SD
Beauty Specialist, Hourly Part Time Evening
Shoppers Drug Mart
Oshawa, ON
- Part-time
Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 1 hour ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Leduc, AB
- Part-time
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed…
Added 1 hour ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Pickering, ON
- Full-time
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed…
Added 1 hour ago
E
Stagiaire Développeur de Logiciels
Ericsson
Montreal, QC
- Full-time
Améliorer le cadre de surveillance continue des tests en supportant la migration de notre outils vers une application web..
Added 1 hour ago
Q
FY27 Intern - Camera Design Engineering Internship - Canada (12 or 16 months)
Qualcomm
Vancouver, BC
- Full-time
Our internship hiring model routes candidates from this application into multiple project specific roles. Your "Profile Visibility" choice will guide how we manage your data across our…
Added 1 hour ago
Q
FY27 Intern - Design Automation & Quality Assurance Engineering Intern - Canada (16 months)
Qualcomm
Toronto, ON
- Full-time
Our internship hiring model routes candidates from this application into multiple project specific roles. Your "Profile Visibility" choice will guide how we manage your data across our…
Added 2 hours ago
CO
Ski Lift Attendant(s) - Ski Hill
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
…choice. Please do not submit your criminal record check with your…
Added 2 hours ago
C
Liquor Clerk-Brooks Liquor (Temporary)
Co-op
Brooks, AB
- Part-time
Previous experience in liquor retail or general retail/cash handling is preferred
Added 2 hours ago
C
Liquor Clerk-Westgate Liquor
Co-op
Lethbridge, AB
- Part-time
Previous experience in liquor retail or general retail/cash handling is preferred
Added 2 hours ago
SH
Quality and Compliance Specialist - Diagnostic Services - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Quality Director Diagnostic Services the incumbent is responsible for:
Added 2 hours ago
CO
Registered Nurse, Rideaucrest Home, Temporary Part-Time (up to 6 months)
City of Kingston
Kingston, ON
- $35 to $50.12 CAD / hour
- Part-time
- Temporary
Assign, supervise and mentor the activities of the team to ensure the proper application of skills, knowledge and judgment
Added 2 hours ago
WF
Prepared Foods Team Member (Deli Service Counter & Culinary Venues) - Part Time
Whole Foods Market
Ottawa, ON
- Part-time
Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all…

Smart & Biggar

IP Coordinator

Ottawa, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-4 years of experience in a legal or professional services environment.
Posting language: English
Posted: Oct 28, 2026

Original job description

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

We are currently looking for a bilingual IP Coordinator to join our Applications team. In this role, you will work with the team responsible for preparing and filing correspondence with the Canadian Intellectual Property Office.

This role will fill an existing vacancy.

Responsibilities.

Prepare and file basic correspondence with the Canadian Intellectual Property Office (CIPO)
Draft letters and prepare client invoices
Acknowledge new patent applications and coordinate with clients as required
Ensure due cases are completed by the team on a daily basis
Perform general administrative tasks including preparation of billings
Other duties may be assigned or amended as required

Qualifications, Competencies And Experience.

2-4 years of experience in a legal or professional services environment. Previous experience in intellectual property would be an asset
Proficiency in French and English
Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff
Strong attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly

Compensation.

The base salary for this role will be positioned between $53,000 - $62,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

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Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

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More about this job

Responsibilities

Prepare and file basic correspondence with the Canadian Intellectual Property Office, draft letters, prepare client invoices, and acknowledge new patent applications. Coordinate with clients, ensure due cases are completed daily, and perform general administrative and billing tasks.

Requirements

Candidates need 2–4 years of experience in a legal or professional services environment; intellectual property experience is an asset. French and English proficiency, strong communication and organizational skills, attention to detail, the ability to manage multiple priorities, and proficiency in Microsoft Office are required.

Skills

French-English Bilingual Proficiency
Intellectual Property Coordination
CIPO Correspondence Preparation and Filing
Letter Drafting
Client Invoicing
Client Communication
Administrative Support
Billing Preparation
Attention to Detail
Organization
Multitasking
Proactive Problem-Solving
Microsoft Office
Learning New Software and Technology

Visa sponsorship

Not detected in the job text

Keywords

Intellectual Property
Patent Applications
Canadian Intellectual Property Office
CIPO
Legal Services
Professional Services
Applications Team
Correspondence Filing
Letter Drafting
Client Invoicing
Billing
Administrative Tasks
Client Coordination
French
English
Microsoft Office
Attention to Detail
Organization
Multitasking
Fast-Paced Environment

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