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Added 24 mins ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and…
Added 54 mins ago
D
Account Director
Dexterra
Halifax, NS
- $60,000 to $65,000 CAD / year
- Full-time
…operational areas. You will work closely with the Event Services Coordinator, Site Director, and venue operations teams to ensure the facility remains clean, safe, and…
Added 1 hour ago
TC
Payroll Coordinator
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $52,230 to $73,122 CAD / year
- Full-time
We’re looking for a Payroll Coordinator to ensure accurate and timely payroll processing for Home Office, Store and Distribution Services Associates across the business. In this role,…
Added 1 hour ago
DS
Logistics Coordinator
Dorigo Systems Ltd.
Burnaby, BC
- Full-time
The Logistics Coordinator is responsible for supporting the efficient and accurate movement of incoming and outgoing materials and finished goods. This position coordinates domestic and…
Added 1 hour ago
QE
Cantonese or Mandarin speaking Caregiver
Qualicare, Edmonton NW
Edmonton, AB
- $20 to $23 CAD / hour
- Part-time
The Health Care Aide is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the client’s…
Added 1 hour ago
PH
Clinical Dietitian, Nutrition and Rehabilitation - BC Cancer - Abbotsford
Provincial Health Services Authority
Abbotsford, BC
- Part-time
Under the general supervision of the Clinical Coordinator as well as clinical direction from the Provincial Program Lead, Nutrition & Rehabilitation, performs clinical, education, community…
Added 1 hour ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Delta, BC · Langley (District), BC · White Rock, BC · Langley, British Columbia
- Temporary
Consults and collaborates with members of the interprofessional care team including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other…
Added 2 hours ago
IS
Recruitment Coordinator
International SOS
ON · Ontario, Canada
- Internship
The Recruitment Coordinator will support the recruitment team and New Hire Recruitment processes. The successful candidate will work in tandem with the Recruitment Manager and Recruiters to…
Added 2 hours ago
E
Customer Service Coordinator
EXFO
Quebec, QC
- Full-time
Within the Customer Experience team, the Customer Service Coordinator is responsible for helping ensure customer priorities are effectively managed across the organization. Acting as a key…
Added 2 hours ago
G
HSE Coordinator - Infrastructure
Graham
Vancouver, BC
- Full-time
Join a team that builds with commitment, reliability, and integrity. Apply today and help us build what matters.
Added 2 hours ago
SH
Loyalty & Guest Feedback Coordinator
Sandman Hotel Group
BC · West Vancouver, BC
- Full-time
…Marketing Specialist to join our dynamic Shared Services Marketing team. This unique role supports the overall strategy and execution of voice of customer, guest feedback, loyalty, online…
Added 2 hours ago
GE
Construction Piping Coordinator - HPU - NIGHT SHIFT
Global Edge Group
AB · Edmonton, AB
- Contract
The Piping Construction Management Coordinator is a key member of the Construction Management Team and serves as the Owner's field representative and execution leader for all assigned…
Added 2 hours ago
CC
Assistant Project Manager
CGI Constructors
Mississauga, ON
- Full-time
Coordinate assigned project activities and follow up with project team members, consultants, subcontractors, suppliers, and site personnel to support project milestones.
Added 2 hours ago
NC
Family support program coordinator
NKA Counselling and Consulting Inc
Edmonton, AB
- From $36.05 CAD / hour
- Full-time
- On-site
Added 2 hours ago
FA
Continuous Quality Improvement (CQI) Representative
Family and Children's Services Niagara
Welland, ON
- $28.38 to $35.89 CAD / hour
- Contract
…services, fostering and adoption, counselling, and childcare, the team at FACS Niagara works to keep children safe and families…
Added 2 hours ago
TH
Office Manager & People Operations Coordinator (Cranbrook, BC)
The Headhunters Recruitment
Cranbrook, BC
- Full-time
We're looking for an Office Manager & People Operations Coordinator to join a well-established and highly respected professional services firm in the financial sector, based in Cranbrook,…
Added 2 hours ago
FH
Learning & Development Coordinator
Fairmont Hotels & Resorts
Banff, AB
- Full-time
We are seeking a high-energy and versatile individual to join our team as a Learning and Development Coordinator at the Fairmont Banff Springs Hotel. In this role, you will be dedicated to…
Added 2 hours ago
NC
Sales and Service Coordinator
NAPA Canada
L'Orignal, ON
- Full-time
To Join Our Team, You Must, Among Other Requirements
Added 2 hours ago
S
Patient Care Coordinator, Non-Union - C5 Trauma - Temporary Full-Time 2026-19079 (2026-19079)
Sunnybrook
Toronto, ON
- Full-time
The Patient Care Coordinator will be responsible for developing and maintaining individual patient care plans for all trauma service patients, developing, in collaboration with the team, an…
Added 2 hours ago
SH
Trades Helper 2 - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a…
Added 2 hours ago
SH
Position Summary:
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Responsible To: Community Development Coordinator
Added 2 hours ago
FH
Diagnostic Mammography Technologist - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $43.24 to $54.01 CAD / hour
- Other
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a…
Added 2 hours ago
SH
Recreation Coordinator
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
LHC Personal Care Home Inc. is recruiting for a Recreation Coordinator. This position reports directly to the Manager of Recreation.
Added 2 hours ago
S&
IP Coordinator
Smart & Biggar
Ottawa, ON
- Full-time
We are currently looking for a bilingual IP Coordinator to join our Applications team. In this role, you will work with the team responsible for preparing and filing correspondence with the…
Added 2 hours ago
eOne (1064652)
Lionsgate
Toronto, ON
Lionsgate Canada is actively seeking a Coordinator, Accounts Receivable to join the Accounts Receivable team. Reporting to the Accounts Receivable Manager, this role is responsible for…

Smart & Biggar

IP Coordinator

Ottawa, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-4 years of experience in a legal or professional services environment.
Posting language: English
Posted: Oct 28, 2026

Original job description

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

We are currently looking for a bilingual IP Coordinator to join our Applications team. In this role, you will work with the team responsible for preparing and filing correspondence with the Canadian Intellectual Property Office.

This role will fill an existing vacancy.

Responsibilities.

Prepare and file basic correspondence with the Canadian Intellectual Property Office (CIPO)
Draft letters and prepare client invoices
Acknowledge new patent applications and coordinate with clients as required
Ensure due cases are completed by the team on a daily basis
Perform general administrative tasks including preparation of billings
Other duties may be assigned or amended as required

Qualifications, Competencies And Experience.

2-4 years of experience in a legal or professional services environment. Previous experience in intellectual property would be an asset
Proficiency in French and English
Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff
Strong attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly

Compensation.

The base salary for this role will be positioned between $53,000 - $62,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

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Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Prepare and file basic correspondence with the Canadian Intellectual Property Office, draft letters, prepare client invoices, and acknowledge new patent applications. Coordinate with clients, ensure due cases are completed daily, and perform general administrative and billing tasks.

Requirements

Candidates need 2–4 years of experience in a legal or professional services environment; intellectual property experience is an asset. French and English proficiency, strong communication and organizational skills, attention to detail, the ability to manage multiple priorities, and proficiency in Microsoft Office are required.

Skills

French-English Bilingual Proficiency
Intellectual Property Coordination
CIPO Correspondence Preparation and Filing
Letter Drafting
Client Invoicing
Client Communication
Administrative Support
Billing Preparation
Attention to Detail
Organization
Multitasking
Proactive Problem-Solving
Microsoft Office
Learning New Software and Technology

Visa sponsorship

Not detected in the job text

Keywords

Intellectual Property
Patent Applications
Canadian Intellectual Property Office
CIPO
Legal Services
Professional Services
Applications Team
Correspondence Filing
Letter Drafting
Client Invoicing
Billing
Administrative Tasks
Client Coordination
French
English
Microsoft Office
Attention to Detail
Organization
Multitasking
Fast-Paced Environment

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