Accounting & Office Administration Clerk
- Saint-Lambert, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English · French
- Posted
Original job description
English section of this bilingual listing.
At Globalia
At Globalia, we help our clients transform their ideas into high-performing digital experiences. We believe the best projects are built on strong relationships, collaboration, and a deep understanding of our clients' business challenges.
About The Role
Globalia is seeking a detail-oriented and proactive Accounting & Office Administration Clerk to
support the day-to-day accounting operations of both our Canadian entity and US entity, while
also ensuring the administrative and operational functioning of our Quebec office.
This is a hands-on role that combines accounting responsibilities with office management and
administrative support. The ideal candidate enjoys variety in their workday, is highly organized,
and takes ownership of tasks from start to finish.
Working closely with the SVP, Finance based in the United States and collaborating with team
members across North America, this person will play an important role in maintaining accurate
financial records and supporting an efficient workplace environment.
What You'll Do
Accounting & Finance Support
- Process accounts payable and accounts receivable transactions.
- Prepare and issue customer invoices.
- Monitor accounts receivable and direct follow up on outstanding balances.
- Support invoice processing and payment administration.
- Support the preparation and entry of accounting journal entries.
- Support in collections efforts.
- Reconcile bank, credit card, and general ledger accounts.
- Assist with month-end and year-end closing activities.
- Maintain accurate financial records and documentation.
- Track and process employee expense reimbursements.
- Collaborate with external vendors, service providers, and financial partners.
- Support accounting activities for both Globalia Canada and SmartBug Media US.
Office Administration & Facilities Management
- Serve as the primary point of contact for day-to-day office operations.
- Coordinate office supply purchases and vendor relationships.
- Handle banking-related errands and deposits as required.
- Coordinate office maintenance and service requests.
- Administer office access, keys, alarm systems, and security-related processes.
- Ensure meeting rooms and common areas are organized and functional.
- Support office events, employee onboarding logistics, and general administrative needs.
- Assist with mail, courier services, and document management.
Required Qualifications
- Diploma or certificate in Accounting, Bookkeeping, Administration, or a related field.
- 3+ years of experience in accounting, bookkeeping, or office administration.
- Strong understanding of basic accounting principles.
- Experience working with QuickBooks
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities autonomously.
- Comfortable working with remote leaders and distributed teams.
- Proficiency with Microsoft Office, particularly Excel.
- Excellent communication skills in both French and English, to collaborate with both Canadian and US team.
Read the full bilingual original
Chez Globalia
Chez Globalia, nous aidons nos clients à transformer leurs idées en expériences numériques performantes. Nous croyons que les meilleurs projets naissent de relations solides, de la collaboration et d'une compréhension approfondie des enjeux d'affaires de nos clients.
At Globalia
At Globalia, we help our clients transform their ideas into high-performing digital experiences. We believe the best projects are built on strong relationships, collaboration, and a deep understanding of our clients' business challenges.
À propos du poste
Globalia est à la recherche d’une personne minutieuse et proactive pour occuper le poste de commis à la comptabilité et à l’administration de bureau. Cette personne soutiendra les activités comptables quotidiennes de notre entité canadienne et de notre entité américaine, tout en assurant le bon fonctionnement administratif et opérationnel de notre bureau au Québec.
Il s’agit d’un rôle concret qui combine des responsabilités comptables avec la gestion de bureau et le soutien administratif. La personne idéale apprécie la variété dans ses journées de travail, est très bien organisée et prend en charge ses tâches du début à la fin.
En étroite collaboration avec la vice-présidence principale, Finances, basée aux États-Unis, et avec des membres de l’équipe partout en Amérique du Nord, cette personne jouera un rôle important dans le maintien de registres financiers exacts et dans le soutien d’un environnement de travail efficace.
Ce que vous ferez
Soutien en comptabilité et en finances
Globalia is seeking a detail-oriented and proactive Accounting & Office Administration Clerk to
support the day-to-day accounting operations of both our Canadian entity and US entity, while
also ensuring the administrative and operational functioning of our Quebec office.
This is a hands-on role that combines accounting responsibilities with office management and
administrative support. The ideal candidate enjoys variety in their workday, is highly organized,
and takes ownership of tasks from start to finish.
Working closely with the SVP, Finance based in the United States and collaborating with team
members across North America, this person will play an important role in maintaining accurate
financial records and supporting an efficient workplace environment.
What You'll Do
Accounting & Finance Support
Chez Globalia, nous aidons nos clients à transformer leurs idées en expériences numériques performantes. Nous croyons que les meilleurs projets naissent de relations solides, de la collaboration et d'une compréhension approfondie des enjeux d'affaires de nos clients.
At Globalia
At Globalia, we help our clients transform their ideas into high-performing digital experiences. We believe the best projects are built on strong relationships, collaboration, and a deep understanding of our clients' business challenges.
À propos du poste
Globalia est à la recherche d’une personne minutieuse et proactive pour occuper le poste de commis à la comptabilité et à l’administration de bureau. Cette personne soutiendra les activités comptables quotidiennes de notre entité canadienne et de notre entité américaine, tout en assurant le bon fonctionnement administratif et opérationnel de notre bureau au Québec.
Il s’agit d’un rôle concret qui combine des responsabilités comptables avec la gestion de bureau et le soutien administratif. La personne idéale apprécie la variété dans ses journées de travail, est très bien organisée et prend en charge ses tâches du début à la fin.
En étroite collaboration avec la vice-présidence principale, Finances, basée aux États-Unis, et avec des membres de l’équipe partout en Amérique du Nord, cette personne jouera un rôle important dans le maintien de registres financiers exacts et dans le soutien d’un environnement de travail efficace.
Ce que vous ferez
Soutien en comptabilité et en finances
- Traiter les transactions des comptes fournisseurs et des comptes clients.
- Préparer et émettre les factures aux clients.
- Surveiller les comptes clients et effectuer directement le suivi des soldes impayés.
- Soutenir le traitement des factures et l’administration des paiements.
- Soutenir la préparation et la saisie des écritures de journal.
- Soutenir les efforts de recouvrement.
- Effectuer la conciliation des comptes bancaires, des cartes de crédit et du grand livre.
- Participer aux activités de fermeture de fin de mois et de fin d’exercice.
- Tenir à jour des registres et des documents financiers exacts.
- Suivre et traiter les remboursements de dépenses des employés.
- Collaborer avec les fournisseurs externes, les prestataires de services et les partenaires financiers.
- Soutenir les activités comptables de Globalia Canada et de SmartBug Media US.
- Agir à titre de personne-ressource principale pour les opérations quotidiennes du bureau.
- Coordonner l’achat des fournitures de bureau et les relations avec les fournisseurs.
- S’occuper des courses bancaires et des dépôts, au besoin.
- Coordonner l’entretien du bureau et les demandes de service.
- Gérer l’accès au bureau, les clés, les systèmes d’alarme et les processus liés à la sécurité.
- Veiller à ce que les salles de réunion et les aires communes soient organisées et fonctionnelles.
- Soutenir l’organisation des événements au bureau, la logistique d’accueil des nouveaux employés et les besoins administratifs généraux.
- Participer à la gestion du courrier, des services de messagerie et des documents.
- Diplôme ou certificat en comptabilité, en tenue de livres, en administration ou dans un domaine connexe.
- Au moins 3 ans d’expérience en comptabilité, en tenue de livres ou en administration de bureau.
- Solide compréhension des principes comptables de base.
- Expérience avec QuickBooks.
- Excellentes compétences en organisation et en gestion du temps.
- Grand souci du détail et de l’exactitude.
- Capacité à gérer plusieurs priorités de façon autonome.
- Aisance à travailler avec des gestionnaires à distance et des équipes réparties.
- Maîtrise de la suite Microsoft Office, particulièrement Excel.
- Excellentes aptitudes en communication en français et en anglais, afin de collaborer avec les équipes canadienne et américaine.
Globalia is seeking a detail-oriented and proactive Accounting & Office Administration Clerk to
support the day-to-day accounting operations of both our Canadian entity and US entity, while
also ensuring the administrative and operational functioning of our Quebec office.
This is a hands-on role that combines accounting responsibilities with office management and
administrative support. The ideal candidate enjoys variety in their workday, is highly organized,
and takes ownership of tasks from start to finish.
Working closely with the SVP, Finance based in the United States and collaborating with team
members across North America, this person will play an important role in maintaining accurate
financial records and supporting an efficient workplace environment.
What You'll Do
Accounting & Finance Support
- Process accounts payable and accounts receivable transactions.
- Prepare and issue customer invoices.
- Monitor accounts receivable and direct follow up on outstanding balances.
- Support invoice processing and payment administration.
- Support the preparation and entry of accounting journal entries.
- Support in collections efforts.
- Reconcile bank, credit card, and general ledger accounts.
- Assist with month-end and year-end closing activities.
- Maintain accurate financial records and documentation.
- Track and process employee expense reimbursements.
- Collaborate with external vendors, service providers, and financial partners.
- Support accounting activities for both Globalia Canada and SmartBug Media US.
- Serve as the primary point of contact for day-to-day office operations.
- Coordinate office supply purchases and vendor relationships.
- Handle banking-related errands and deposits as required.
- Coordinate office maintenance and service requests.
- Administer office access, keys, alarm systems, and security-related processes.
- Ensure meeting rooms and common areas are organized and functional.
- Support office events, employee onboarding logistics, and general administrative needs.
- Assist with mail, courier services, and document management.
- Diploma or certificate in Accounting, Bookkeeping, Administration, or a related field.
- 3+ years of experience in accounting, bookkeeping, or office administration.
- Strong understanding of basic accounting principles.
- Experience working with QuickBooks
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities autonomously.
- Comfortable working with remote leaders and distributed teams.
- Proficiency with Microsoft Office, particularly Excel.
- Excellent communication skills in both French and English, to collaborate with both Canadian and US team.
More about this job
Responsibilities
Process accounting transactions for the Canadian and US entities, including invoicing, payables and receivables, collections, reconciliations, expense reimbursements, and support for financial close activities. Manage day-to-day Quebec office operations, including supplies, vendors, facilities, access and security, onboarding logistics, events, mail, and general administrative support.
Requirements
Requires a diploma or certificate in accounting, bookkeeping, administration, or a related field, along with at least three years of relevant experience and a solid understanding of basic accounting principles. Candidates should have QuickBooks and Microsoft Office proficiency, especially Excel, strong organizational skills and attention to detail, the ability to manage priorities independently, and excellent French and English communication skills.
Skills
- Accounts Payable
- Accounts Receivable
- Customer Invoicing
- Collections
- Journal Entries
- Account Reconciliation
- Month-End Closing
- Year-End Closing
- Expense Reimbursements
- QuickBooks
- Microsoft Excel
- Microsoft Office
- Office Administration
- Vendor Coordination
- Financial Recordkeeping
- Bilingual Communication
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
Keywords
- Accounting
- Bookkeeping
- Accounts Payable
- Accounts Receivable
- Customer Invoicing
- Collections
- Journal Entries
- Bank Reconciliation
- Credit Card Reconciliation
- General Ledger
- Month-End Closing
- Year-End Closing
- Expense Reimbursements
- QuickBooks
- Microsoft Office
- Microsoft Excel
- Office Administration
- Facilities Management
- Vendor Relationships
- Financial Records
- Payment Administration
- Employee Onboarding
- Mail and Courier Services
- French
- English