Office assistant jobs in Canada

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Added 22 days ago
QM
Office Clerk
Quantum Management Services Ltd.
Montreal, QC
- $63,000 CAD / year
- Full-time
…solides compétences en communication, une maîtrise de Microsoft Office, en particulier d'Excel, et la capacité de traiter les renseignements confidentiels avec discrétion sont…
Added 22 days ago
AT
Office Clerk
Armour Transportation Systems
Bathurst, NB
- Full-time
Position Overview: As an Office Clerk, you’ll be the go-to person who keeps our terminal running smoothly. From supporting dispatch operations to ensuring accurate data flow and clear…
Added 22 days ago
MU
Office Assistant C (Exams/Packing Room)
McGill University
Montreal, QC · Redpath Library
- Part-time
The Office for Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of…
Added 22 days ago
CH
Unit Clerk - Child Health Clinic
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Must have a Certificate from a recognized training program which includes a practicum component · Must have experience working with Connect Care (EPIC), specifically referral workqueues, in an ambulatory setting
Added 22 days ago
AH
Unit Clerk
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
Added 22 days ago
AH
Unit Clerk
Alberta Health Services
AB · Edmonton, AB
- Temporary
Added 22 days ago
AH
Unit Clerk
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Added 22 days ago
AH
Unit Clerk
Alberta Health Services
Calgary, AB
- Part-time
Added 22 days ago
AT
Administrative Clerk
Armour Transportation Systems
Moncton, NB
- Full-time
Prepare, track, and retain documentation required by company policies and applicable federal, provincial, and cross-border transportation requirements
Added 22 days ago
Post Office Assistant
Canada Post - Postes Canada
Portneuf, QC
…with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 22 days ago
BW
Unit Clerk, Ambulatory Clinic, Menopause Midlife Health - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Added 22 days ago
BW
Admitting and Administrative Clerk, Reproductive Mental Health - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
…for courier, circulating documentation, and ordering standard office supplies by completing requisition orders for authorization/signature and…
Added 22 days ago
MA
Counseling Office Clerk – Class II , Group A
Michigan Association of Secondary School Principals (MASSP)
Sacré-Coeur, QC
- Full-time
Added 22 days ago
H
Office Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
The Office Clerk provides general clerical support for a department(s) and/or program(s). This position reports to the Site Manager, Systemic Therapy.
Added 22 days ago
Office Clerk (Casual)
HealthCareersInSask.ca
Saskatoon, SK
The Office Clerk provides general clerical support for a department(s) and/or program(s). This position reports to the Site Manager, Systemic Therapy.
Added 22 days ago
SH
Unit Clerk
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Proficient in Microsoft Office Applications and Email.
Added 22 days ago
Unit Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Minimum 2 years experience in Microsoft office (Excel, Word, etc.).
Added 22 days ago
NH
NURSING UNIT CLERK
Northern Health - BC
Prince George, BC
- Full-time
…general supervision of Manager or designate, the Nursing Unit Assistant performs a variety of clerical duties related to the operation of a care area. These duties include acting as a…
Added 22 days ago
General Office Clerk III
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager, MMGS, the General Office Clerk III is responsible for providing high quality clerical and organizational support to the department.
Added 22 days ago
UC
Office Assistant
Unity Christian High School (MI)
Chilliwack, BC
- Full-time
Employment Type: 0.4 FTE (two full days per week)
Added 22 days ago
HP
361-26 Unit Clerk I, Emergency Department and Inpatient Mental Health, Casual, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Part-time
Hours of Work: 12-hour shifts, 7 days/week coverage, may be subject to change (currently night shift rotation)
Added 22 days ago
Unit Clerk
Winnipeg Regional Health Authority
Steinbach, MB
Proficient in Microsoft Office Applications and Email.
Added 22 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Moonbeam, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 22 days ago
Unit Clerk
HealthCareersInSask.ca
Fort Qu'appelle, SK
Added 22 days ago
SH
Unit Clerk - Ambulatory Care - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time

SmartBug Media

Accounting & Office Administration Clerk

Saint-Lambert, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 14, 2026
Posting language: English · French
Posted: Oct 15, 2026

Original job description

English section of this bilingual listing.

At Globalia

At Globalia, we help our clients transform their ideas into high-performing digital experiences. We believe the best projects are built on strong relationships, collaboration, and a deep understanding of our clients' business challenges.

About The Role

Globalia is seeking a detail-oriented and proactive Accounting & Office Administration Clerk to

support the day-to-day accounting operations of both our Canadian entity and US entity, while

also ensuring the administrative and operational functioning of our Quebec office.

This is a hands-on role that combines accounting responsibilities with office management and

administrative support. The ideal candidate enjoys variety in their workday, is highly organized,

and takes ownership of tasks from start to finish.

Working closely with the SVP, Finance based in the United States and collaborating with team

members across North America, this person will play an important role in maintaining accurate

financial records and supporting an efficient workplace environment.

What You'll Do

Accounting & Finance Support

Process accounts payable and accounts receivable transactions.
Prepare and issue customer invoices.
Monitor accounts receivable and direct follow up on outstanding balances.
Support invoice processing and payment administration.
Support the preparation and entry of accounting journal entries.
Support in collections efforts.
Reconcile bank, credit card, and general ledger accounts.
Assist with month-end and year-end closing activities.
Maintain accurate financial records and documentation.
Track and process employee expense reimbursements.
Collaborate with external vendors, service providers, and financial partners.
Support accounting activities for both Globalia Canada and SmartBug Media US.

Office Administration & Facilities Management

Serve as the primary point of contact for day-to-day office operations.
Coordinate office supply purchases and vendor relationships.
Handle banking-related errands and deposits as required.
Coordinate office maintenance and service requests.
Administer office access, keys, alarm systems, and security-related processes.
Ensure meeting rooms and common areas are organized and functional.
Support office events, employee onboarding logistics, and general administrative needs.
Assist with mail, courier services, and document management.

Required Qualifications

Diploma or certificate in Accounting, Bookkeeping, Administration, or a related field.
3+ years of experience in accounting, bookkeeping, or office administration.
Strong understanding of basic accounting principles.
Experience working with QuickBooks
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities autonomously.
Comfortable working with remote leaders and distributed teams.
Proficiency with Microsoft Office, particularly Excel.
Excellent communication skills in both French and English, to collaborate with both Canadian and US team.

Read the full bilingual original

Chez Globalia

Chez Globalia, nous aidons nos clients à transformer leurs idées en expériences numériques performantes. Nous croyons que les meilleurs projets naissent de relations solides, de la collaboration et d'une compréhension approfondie des enjeux d'affaires de nos clients.

At Globalia

At Globalia, we help our clients transform their ideas into high-performing digital experiences. We believe the best projects are built on strong relationships, collaboration, and a deep understanding of our clients' business challenges.

À propos du poste

Globalia est à la recherche d’une personne minutieuse et proactive pour occuper le poste de commis à la comptabilité et à l’administration de bureau. Cette personne soutiendra les activités comptables quotidiennes de notre entité canadienne et de notre entité américaine, tout en assurant le bon fonctionnement administratif et opérationnel de notre bureau au Québec.

Il s’agit d’un rôle concret qui combine des responsabilités comptables avec la gestion de bureau et le soutien administratif. La personne idéale apprécie la variété dans ses journées de travail, est très bien organisée et prend en charge ses tâches du début à la fin.

En étroite collaboration avec la vice-présidence principale, Finances, basée aux États-Unis, et avec des membres de l’équipe partout en Amérique du Nord, cette personne jouera un rôle important dans le maintien de registres financiers exacts et dans le soutien d’un environnement de travail efficace.

Ce que vous ferez

Soutien en comptabilité et en finances

Traiter les transactions des comptes fournisseurs et des comptes clients.
Préparer et émettre les factures aux clients.
Surveiller les comptes clients et effectuer directement le suivi des soldes impayés.
Soutenir le traitement des factures et l’administration des paiements.
Soutenir la préparation et la saisie des écritures de journal.
Soutenir les efforts de recouvrement.
Effectuer la conciliation des comptes bancaires, des cartes de crédit et du grand livre.
Participer aux activités de fermeture de fin de mois et de fin d’exercice.
Tenir à jour des registres et des documents financiers exacts.
Suivre et traiter les remboursements de dépenses des employés.
Collaborer avec les fournisseurs externes, les prestataires de services et les partenaires financiers.
Soutenir les activités comptables de Globalia Canada et de SmartBug Media US.

Administration de bureau et gestion des installations

Agir à titre de personne-ressource principale pour les opérations quotidiennes du bureau.
Coordonner l’achat des fournitures de bureau et les relations avec les fournisseurs.
S’occuper des courses bancaires et des dépôts, au besoin.
Coordonner l’entretien du bureau et les demandes de service.
Gérer l’accès au bureau, les clés, les systèmes d’alarme et les processus liés à la sécurité.
Veiller à ce que les salles de réunion et les aires communes soient organisées et fonctionnelles.
Soutenir l’organisation des événements au bureau, la logistique d’accueil des nouveaux employés et les besoins administratifs généraux.
Participer à la gestion du courrier, des services de messagerie et des documents.

Qualifications Requises

Diplôme ou certificat en comptabilité, en tenue de livres, en administration ou dans un domaine connexe.
Au moins 3 ans d’expérience en comptabilité, en tenue de livres ou en administration de bureau.
Solide compréhension des principes comptables de base.
Expérience avec QuickBooks.
Excellentes compétences en organisation et en gestion du temps.
Grand souci du détail et de l’exactitude.
Capacité à gérer plusieurs priorités de façon autonome.
Aisance à travailler avec des gestionnaires à distance et des équipes réparties.
Maîtrise de la suite Microsoft Office, particulièrement Excel.
Excellentes aptitudes en communication en français et en anglais, afin de collaborer avec les équipes canadienne et américaine.

About The Role

Globalia is seeking a detail-oriented and proactive Accounting & Office Administration Clerk to

support the day-to-day accounting operations of both our Canadian entity and US entity, while

also ensuring the administrative and operational functioning of our Quebec office.

This is a hands-on role that combines accounting responsibilities with office management and

administrative support. The ideal candidate enjoys variety in their workday, is highly organized,

and takes ownership of tasks from start to finish.

Working closely with the SVP, Finance based in the United States and collaborating with team

members across North America, this person will play an important role in maintaining accurate

financial records and supporting an efficient workplace environment.

What You'll Do

Accounting & Finance Support

Process accounts payable and accounts receivable transactions.
Prepare and issue customer invoices.
Monitor accounts receivable and direct follow up on outstanding balances.
Support invoice processing and payment administration.
Support the preparation and entry of accounting journal entries.
Support in collections efforts.
Reconcile bank, credit card, and general ledger accounts.
Assist with month-end and year-end closing activities.
Maintain accurate financial records and documentation.
Track and process employee expense reimbursements.
Collaborate with external vendors, service providers, and financial partners.
Support accounting activities for both Globalia Canada and SmartBug Media US.

Office Administration & Facilities Management

Serve as the primary point of contact for day-to-day office operations.
Coordinate office supply purchases and vendor relationships.
Handle banking-related errands and deposits as required.
Coordinate office maintenance and service requests.
Administer office access, keys, alarm systems, and security-related processes.
Ensure meeting rooms and common areas are organized and functional.
Support office events, employee onboarding logistics, and general administrative needs.
Assist with mail, courier services, and document management.

Required Qualifications

Diploma or certificate in Accounting, Bookkeeping, Administration, or a related field.
3+ years of experience in accounting, bookkeeping, or office administration.
Strong understanding of basic accounting principles.
Experience working with QuickBooks
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities autonomously.
Comfortable working with remote leaders and distributed teams.
Proficiency with Microsoft Office, particularly Excel.
Excellent communication skills in both French and English, to collaborate with both Canadian and US team.

Apply on LinkedIn About employer

More about this job

Responsibilities

Process accounting transactions for the Canadian and US entities, including invoicing, payables and receivables, collections, reconciliations, expense reimbursements, and support for financial close activities. Manage day-to-day Quebec office operations, including supplies, vendors, facilities, access and security, onboarding logistics, events, mail, and general administrative support.

Requirements

Requires a diploma or certificate in accounting, bookkeeping, administration, or a related field, along with at least three years of relevant experience and a solid understanding of basic accounting principles. Candidates should have QuickBooks and Microsoft Office proficiency, especially Excel, strong organizational skills and attention to detail, the ability to manage priorities independently, and excellent French and English communication skills.

Skills

Accounts Payable
Accounts Receivable
Customer Invoicing
Collections
Journal Entries
Account Reconciliation
Month-End Closing
Year-End Closing
Expense Reimbursements
QuickBooks
Microsoft Excel
Microsoft Office
Office Administration
Vendor Coordination
Financial Recordkeeping
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Accounting
Bookkeeping
Accounts Payable
Accounts Receivable
Customer Invoicing
Collections
Journal Entries
Bank Reconciliation
Credit Card Reconciliation
General Ledger
Month-End Closing
Year-End Closing
Expense Reimbursements
QuickBooks
Microsoft Office
Microsoft Excel
Office Administration
Facilities Management
Vendor Relationships
Financial Records
Payment Administration
Employee Onboarding
Mail and Courier Services
French
English

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Office assistant jobs in Canada

Office Clerk

Office Clerk

Office Assistant C (Exams/Packing Room)

Unit Clerk - Child Health Clinic

Unit Clerk

Unit Clerk

Unit Clerk

Unit Clerk

Administrative Clerk

Post Office Assistant

Unit Clerk, Ambulatory Clinic, Menopause Midlife Health - BC Women’s Hospital & Health Centre

Admitting and Administrative Clerk, Reproductive Mental Health - BC Women’s Hospital & Health Centre

Counseling Office Clerk – Class II , Group A

Office Clerk

Office Clerk (Casual)

Unit Clerk

Unit Clerk - Repost

NURSING UNIT CLERK

General Office Clerk III

Office Assistant

361-26 Unit Clerk I, Emergency Department and Inpatient Mental Health, Casual, Stratford

Unit Clerk

Post Office Assistant - Term

Unit Clerk

Unit Clerk - Ambulatory Care - Repost

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Advertised starting pay

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Office assistant jobs in Canada