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SmartCentres REIT

Property Tax Coordinator

Vaughan, ON, Canada

The expected base pay range is: $50,000 - $65,000. · Full-time

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Job details

Pay: The expected base pay range is: $50,000 - $65,000.
Job type: Full-time
Apply by: Nov 29, 2026
Experience: 1 – 3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Title: Property Tax Coordinator

Reports To: Senior Property Tax Manager

Department: Property Tax

Responsibilities

Review and process property tax bills for payment and accuracy in a timely manner
Resolve issues with municipal tax & finance departments and collect additional back up and/or additional information on charges.
Track tax bill due dates to ensure no missing bills
Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates
Prepare and maintain property tax department assessment and tax databases
Notify Property Tax Associates when assessment notices received
Review notices for accuracy of information (company name, address, roll number, acreage)
Request assessment related information from all provinces;
Update Assessment Database and portfolio list to reflect any sales/severances/consolidations
Prepare tax department assessment appeal applications; follow up on payments of appeal fees
Update and maintain assessment appeals database;
Upload appeal related documents and correspondence to Sharepoint
Track and follow up on outstanding assessment appeal refunds and decisions; notify associates and request tax calculations
Provide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;
Prepare purchase orders for consultants and lawyers through Yardi
Respond to tenant tax queries and inter-company requests.
Assist with special projects and reporting;
Organize in person meetings and take minutes
Obtain necessary approvals for the team
Provide support to a team of seven associates
Pick up and sort mail
Perform special assignments as required

Academic/Professional Requirements

Certified Municipal Revenue Professional (preferred);
University Degree or College Diploma required;
Public Administration Diploma (preferred).

Required Skills/Experience

1 – 3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;
Basic knowledge of property assessment and tax legislation;
Capacity to work under pressure and meet tight deadlines;
Experienced using Microsoft Office (Word and Excel);
Self-motivated and challenge oriented;
Able to manage changing priorities;
Ability to implement creative solutions for department administrative functions – i.e. process improvement design so that high-volume functions are performed in an efficient, time-saving manner without sacrificing accuracy;
Exposure to accounting preferred;
Good oral and written communication skills with the ability to effectively communicate across all levels within the organization;
Attention to inter-company processes;
A proven “Team Player”;
Strong organization skills, with excellent technical, research and analytical skills;
Dynamic and action orientated;

Values

The Property Tax Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

The expected base pay range is: $50,000 - $65,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.

The role posted is for an existing, active vacancy.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

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More about this job

Responsibilities

Review and process property tax bills, manage assessment and appeals records, track deadlines and payments, and coordinate with municipal departments, consultants, lawyers, associates, and Accounts Payable. Respond to tenant and inter-company inquiries, support reporting and special projects, and provide administrative and meeting support to the property tax team.

Requirements

A university degree or college diploma is required, with a Public Administration diploma and Certified Municipal Revenue Professional designation preferred. Candidates should have 1–3 years of property assessment and tax experience, basic knowledge of relevant legislation, Microsoft Office skills, and strong organizational, analytical, communication, and deadline-management abilities.

Skills

Property Tax Administration
Property Assessment
Tax Bill Processing
Assessment Appeals
Database Management
Microsoft Word
Microsoft Excel
Accounting
Research and Analysis
Organization
Written and Oral Communication
Deadline Management
Process Improvement
Prioritization
Teamwork
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Property Tax
Property Assessment
Real Estate
Tax Legislation
Tax Bills
Assessment Notices
Assessment Appeals
Appeal Applications
Appeal Fees
Tax Databases
Assessment Database
Portfolio Management
Municipal Tax Departments
Accounts Payable
Microsoft Office
Microsoft Word
Microsoft Excel
Yardi
SharePoint
Purchase Orders
Accounting
Process Improvement
Deadline Management
Research and Analysis
Certified Municipal Revenue Professional
Public Administration

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