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Added 16 mins ago
HC
Human resources coordinator
Hearthstone Community Group, Inc.
Selkirk, MB
- From $35.5 CAD / hour
- Full-time
- On-site
Oversee the analysis of employee data and information
Added 23 mins ago
DG
Sales Receptionist
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
Administration: Assists in overflow tasks from staff including word processing, data entry & internet research tasks. Sort and stuff letters and misc. mailings as required.
Added 53 mins ago
V
PMO / Project Coordinator
Virtusa
Toronto, ON
- Full-time
Job Summary We are seeking a skilled PMO / Project Coordinator with 6-8 years of experience to manage project governance, financial tracking, and resource allocation within Clarity. This…
Added 53 mins ago
JA
Payroll, Pension & Benefits Service Coordinator
Jazz Aviation LP
Halifax, NS
- Full-time
The Payroll, Pension & Benefits Coordinator is the frontline contact with employees regarding payroll, pension and benefits services.
Added 1 hour ago
CD
Coordinator, Service (GTA)
Caivan Development Corporation
Oakville, ON
- Up to $75,000 CAD / year
We are seeing a resourceful and organized Service Coordinator, responsible for delivering a best-in-class customer experience to every Caivan homeowner. This role supports the Service…
Added 1 hour ago
CP
Logistics Coordinator
Canco Petroleum
Kelowna, BC
- $50,000 to $60,000 CAD / year
- Full-time
Canco is seeking a focused and skilled Logistics Coordinator to support the Fuel team. This person will be responsible for coordinating fuel deliveries, monitoring inventory levels,…
Added 1 hour ago
KD
Coordonnateur ou coordonnatrice, tarification et promotions / Pricing & Promotion Coordinator
Keurig Dr Pepper
Montreal, QC
- Full-time
The Coordinator, Pricing and Promotions supports the accurate and timely execution of customer pricing, product listings, and promotional activities across Grocery, Food Service, and Liquor…
Added 1 hour ago
XT
Customer Service & Operations Coordinator
XTL Transport, Logistics, Distribution
Vaudreuil-Dorion, QC
- Full-time
XTL Transport is seeking a Customer Service & Operations Coordinator to join our Operations team. This role is essential to ensuring the efficient coordination of both cross-border and…
Added 2 hours ago
NS
Research Project Coordinator - The Department of Research
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Principal Investigator and Research Manager, the Project Coordinator/Analyst is responsible for the coordination of projects conducted within the Research department. This…
Added 2 hours ago
S
TV Station Coordinator - Canada
Simply.TV
Canada
- Full-time
…discovery experiences. From next-gen EPG (Electronic Program Guide) data to rich content enrichment, we enable our partners to stay ahead in a rapidly evolving media…
Added 2 hours ago
SH
Nutrition & Food Services Coordinator
Southern Health-Santé Sud
Winkler, MB
- Full-time
Under the direction of the Lead - Nutrition & Food Services or Designate, the Coordinator - Nutrition & Food Services manages and coordinates the day to day operations of Nutrition & Food…
Added 2 hours ago
B
Intern, PMO Project Coordinator (Winter 2027)
Bombardier
Montreal, QC
- Volunteer
As a PMO Project Coordinator Intern, you will support project governance, planning, execution, and reporting activities across a portfolio of projects.
Added 2 hours ago
IH
Coordinator | Medical Administration
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is seeking permanent full-time Coordinator, Medical Administration who is passionate about driving meaningful changes in healthcare.
Added 2 hours ago
IH
Lead | Spreading Quality Improvement
Interior Health Authority
Kelowna, BC
- Full-time
…quality improvement, coordinate regular time/space to review data with physicians, and support physicians and teams to trial the spreading of quality…
Added 2 hours ago
AC
Gestion Des Aménagement De Bureau
Aston Carter
Laval, QC
- $35 to $40 CAD / hour
- Contract
The Facilities Coordinator supports workplace planning and space optimization across a corporate site. This role manages office layouts, seating allocations, and occupancy planning to…
Added 2 hours ago
GF
Human Resources Coordinator
Gordon Food Service - Canada
Ajax, ON
- Full-time
Enters data into HR systems, maintain HR files and records for employees, produces HR reports for leadership
Added 2 hours ago
AI
Project Coordinator
ALLMAR INC.
Winnipeg, MB
- $68,000 to $75,000 CAD / year
- Full-time
A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software…
Added 2 hours ago
ML
Sales Administrator
Motion LP
Thunder Bay, ON
- Full-time
Clerical coordinator. You will answer phones, respond to emails, digitize files, process payments, billings, and bank deposits.
Added 2 hours ago
VN
Maintenance Planner/Scheduler
Vitalus Nutrition Inc
Abbotsford, BC
- $80,000 to $100,000 CAD / year
- Full-time
You’re a strong coordinator, bringing teams together around clear, workable maintenance plans.
Added 2 hours ago
LH
CCR-Care Coordinator
Lifemark Health Group
Squamish, BC
- $19 to $22 CAD / hour
- Part-time
The Care Coordinator is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by…
Added 2 hours ago
LH
Care Coordinator
Lifemark Health Group
Sutton, ON
- $17.6 to $22.31 CAD / hour
- Part-time
…at the heart of everything we do, and we are seeking a Care Coordinator who shares this same…
Added 2 hours ago
Y
Development Coordinator
YWCA-Saskatoon
Corman Park No. 344, SK
- Full-time
POSITION SUMMARY: Provides administrative and operational support to the Fund Development team, including donor data management, gift processing, reporting, financial administration, and…
Added 2 hours ago
NM
Client Care Coordinator
NUVISTA Mental Health
Regina, SK
- Up to $39,000 CAD / year
- Full-time
The Client Care Coordinator will provide ongoing support for a multidisciplinary clinic. Reporting to the Clinic Operations Manager, you will be the first point of contact for clients…
Added 2 hours ago
AC
Gestion Des Aménagement De Bureau
Aston Carter
Laval, QC
- Contract
The Facilities Coordinator supports workplace planning and space optimization across a corporate site. This role manages office layouts, seating allocations, and occupancy planning to…
Added 2 hours ago
TS
Direct Engagement Case Manager
The Salvation Army in Canada
Ottawa, ON
- Full-time
…be done through questionnaires, forms and interviews. This data will meet the provisions of the Ontario Works Act in ensuring confidentiality of residents. Agencies are required to report…

SMARTFOX

Human Resources Coordinator

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

What you’ll do

Coordinate the full employee lifecycle: recruitment support, offers, onboarding, changes, and offboarding
Schedule interviews, post jobs, screen applications, and give every candidate a respectful, timely experience
Run onboarding so new hires have equipment, access, paperwork, and a welcoming first week
Maintain accurate employee records and data in an HRIS such as Workday, BambooHR, ADP, Ceridian Dayforce, UKG, or Rippling
Support payroll with attendance, leave, benefits, and changes, working closely with payroll and finance
Administer benefits enrolment and answer employee questions on coverage, leave, and policies
Track leaves (parental, medical, vacation) and help managers and employees through the process
Support compliance with provincial employment standards, human rights, health and safety (WHMIS, JHSC), and privacy obligations
Prepare employment letters, contracts, and HR documents accurately and on time
Help run engagement surveys, recognition programs, training sessions, and company events
Build reports on headcount, turnover, hiring, and absenteeism that leaders can use
Be a trusted, confidential first point of contact for employees and managers
Improve HR processes, templates, and employee resources as you spot opportunities

Find your level

Level Typical experience What you’ll own
HR Coordinator I - 0-2 years : Scheduling, onboarding logistics, records, document prep, and employee inquiries, learning with a dedicated mentor
HR Coordinator II - 2-4 years : Owning onboarding, benefits, or recruiting coordination end to end, handling leaves, reporting, and training new coordinators
Senior HR Coordinator - 4+ years : Leading HR programs and projects, advising managers on policy, supporting compliance and audits, mentoring the team
Promotion criteria are written down at every level, with regular career conversations. Many of our coordinators have moved into HR generalist, recruiter, talent acquisition, HR business partner, and compensation and benefits roles.

What you bring

Must have

Strong organization and attention to detail, with the ability to handle several priorities at once
Excellent communication and a warm, professional way with people at every level
Sound judgment and genuine respect for confidentiality
Comfort with Microsoft Office or Google Workspace, especially Excel or Sheets
Diploma or degree in Human Resources, Business Administration, Psychology, Sociology, or a related field, or equivalent experience. We value judgment and reliability over pedigree.
Administrative, customer service, recruiting, and volunteer experience all count
Legal authorization to work in Canada (citizens, permanent residents, and valid work permit holders)

Nice to have (not required)
HRIS or ATS experience (Workday, BambooHR, ADP, Greenhouse, Lever, or similar)
Knowledge of Canadian employment standards, human rights, and privacy legislation
Progress toward or completion of the CPHR designation (we support it)
Exposure to payroll, benefits administration, or leave management
Recruiting coordination or campus recruiting experience
Basic reporting or data analysis skills (pivot tables, Power BI)
Experience in [tech, healthcare, retail, manufacturing, professional services, non-profit, etc.]
Fluency in French, an asset for roles supporting Quebec employees or bilingual teams [if applicable]

Apply About employer

More about this job

Responsibilities

Coordinate employee lifecycle activities, including recruitment, onboarding, employee records, payroll and benefits support, leave administration, and offboarding. Support compliance, employee engagement, reporting, and HR process improvements while serving as a confidential point of contact for employees and managers.

Requirements

Requires strong organization, attention to detail, communication, judgment, confidentiality, and comfort with Microsoft Office or Google Workspace, especially Excel or Sheets. A diploma or degree in human resources, business administration, psychology, sociology, or a related field - or equivalent experience - is required, along with legal authorization to work in Canada.

Skills

Recruiting Coordination
Onboarding
HRIS Administration
Employee Records Management
Payroll Support
Benefits Administration
Leave Management
Employment Standards Compliance
Human Rights Compliance
Privacy Compliance
Employee Relations
HR Reporting
Confidentiality
Microsoft Office
Excel

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Employee Lifecycle
Recruitment
Applicant Screening
Interview Scheduling
Onboarding
Offboarding
HRIS
Workday
BambooHR
ADP
Ceridian Dayforce
UKG
Rippling
Payroll
Benefits Administration
Leave Management
Employment Standards
Human Rights
WHMIS
Joint Health and Safety Committee
Privacy Compliance
Employee Engagement
Training
Headcount Reporting
Turnover Reporting
CPHR
Greenhouse
Lever
Power BI

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