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Added 3 hours ago
BT
IT Support Administrator
Beanfield Technologies Inc.
Toronto, ON
- $70,000 to $90,000 CAD / year
- Full-time
The IT Applications & Support Administrator II serves as a mid-level technical specialist bridging day-to-day end user support and enterprise application ownership within the End User…
Added 3 hours ago
MM
Centre Director
Manitoba Métis Federation
Winnipeg, MB
- Up to $78,333 CAD / year
- Full-time
Complete reports and inclusion support payments;
Added 8 hours ago
B
Property Services Coordinator II
BGIS
Montreal, QC
- Full-time
…related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety &…
Added 8 hours ago
BB
Technician II Service
Bosch Building Technologies North America
Toronto, ON
- Full-time
Administrative duties including project updates to Project Managers, completing and filing all project documentation
Added 9 hours ago
CH
Personal Support Worker - Mississauga
CBI Home Health
Mississauga, ON
- Part-time
Recruitment Technology Disclosure: We use technology and automation to support administrative aspects of our recruitment process. Artificial Intelligence is not used to evaluate, rank, or…
Added 10 hours ago
Paramedic - Firefighter Cadet Program
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Perform administrative tasks that support departmental operations and processes
Added 11 hours ago
T
Manager, Customer Experience II - Fixed Term Contract
TD
Kenora, ON
- Full-time
Support the frontline staff in resolving complaints as per customer problem resolution guidelines; encourage senior team members to act as a point of escalation and take personal ownership…
Added 12 hours ago
AH
50/50 Coordinator, MLSE Foundation
Argonauts Holdings Limited Partnership
Toronto, ON · Scotiabank Arena
- Full-time
Added 12 hours ago
W
People Advisor II
Worley
Edmonton, AB
- Full-time
Support employee-related administrative activities, including resolving pay issues, conducting rate audits, and preparing employee correspondence such as notices and disciplinary action.
Added 12 hours ago
HH
Switchboard Operator
Hamilton Health Sciences
Hamilton, ON
- Part-time
Added 13 hours ago
TT
Service Coordinator
trane technologies
Burnaby, BC
- Full-time
Added 13 hours ago
NH
MEDICAL LABORATORY ASSISTANT II
Northern Health - BC
Kitimat, BC
- Full-time
…testing, and performs related clerical and other laboratory support functions. Performs inpatient and/or outpatient Electrocardiogram (ECG) testing, and/or Holter monitor testing as…
Added 14 hours ago
W
Procurement Contract Specialist II
Worley
Edmonton, AB · Calgary, AB
- Full-time
We are seeking an experienced contracts professional to support both the administration of assigned contracts and the effective use, governance, and continuous improvement of contract…
Added 15 hours ago
PT
Technician II Service
Paladin Technologies
Toronto, ON
- Full-time
Administrative duties including project updates to Project Managers, completing and filing all project documentation
Added 18 hours ago
YH
Facility Manager
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch
- Full-time
…residence, and a wide range of community-based senior and caregiver support services. Through this comprehensive network, the organization serves more than 15,000 individuals annually…
Added 18 hours ago
M(
Coordinator, Ticketing Communications
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
Providing creative direction for asset development to support captivating storytelling
Added 18 hours ago
S
Human Resources Coordinator
SMARTFOX
Canada
- Full-time
Coordinate the full employee lifecycle: recruitment support, offers, onboarding, changes, and offboarding
Added 20 hours ago
S
Operations Coordinator
SMARTFOX
ON · Ontario, Canada
- $50,000 to $80,000 CAD / year
- Full-time
Support compliance, health and safety, and quality requirements, and prepare for audits
Added 20 hours ago
BI
Auto & Property Insurance Specialist II (Full-time, Permanent) St. Mary's
Brio Insurance
Fredericton, NB · Winnipeg, MB · St. Mary's
- Full-time
Support the achievement of department and organizational goals as well as actively participates in regular staff meetings.
Added 21 hours ago
O
Manager, Strategy and Operations, OCIO
OPTrust
Toronto, ON
- Full-time
The Manager, Strategy, OCIO will support the CIO, and SEMDs in the day-to-day management of the Investment Division. The individual will play an important role in high-impact strategic…
Added 21 hours ago
Pharmacy Assistant II - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Administrative Duties: cycle counts, narcotic counts, return to stocks, TML’s, manual third parties
Added 21 hours ago
Pharmacy Assistant II - FT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Administrative Duties: cycle counts, narcotic counts, return to stocks, TML’s, manual third parties
Added 22 hours ago
CG
Operations Liaison Coordinator
Calian Group
Canada
- Contract
Work extensively with the internal Calian team to confirm team visits, site information schedule, and hire personnel requirements to support the project.
Added 22 hours ago
O
Manager, Strategy and Operations, OCIO
OPTrust
Toronto, ON
- Contract
The Manager, Strategy, OCIO will support the CIO, and SEMDs in the day-to-day management of the Investment Division. The individual will play an important role in high-impact strategic…
Added 22 hours ago
MS
Consultant Conversion - Tech Admin Office II, NEX : Job Level - Associate
Morgan Stanley
Montreal, QC
- Full-time
We’re seeking someone to join our team as an Administrative Assistant to support senior stakeholders and office operations through administrative coordination, onboarding, communications,…

SMARTFOX

Operations Coordinator

ON, Canada
Ontario, Canada, Canada

$50,000 to $80,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $50,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

What you’ll do

Coordinate daily operations across teams, making sure schedules, orders, projects, and deliverables stay on track
Own and improve core processes: onboarding, scheduling, procurement, inventory, order fulfillment, and customer follow-through
Be the point of contact for vendors, suppliers, and service partners, from quotes and purchase orders to contracts and renewals
Track budgets, expenses, invoices, and operational metrics, and flag issues early
Build and maintain reports and dashboards in Excel, Google Sheets, Power BI, or similar tools
Manage tools and systems such as ERP, project management platforms (Asana, Monday.com, Smartsheet), and ticketing systems
Organize meetings, events, travel, and logistics so leaders can focus on decisions
Document procedures and build checklists, templates, and playbooks the whole team can use
Spot bottlenecks and propose practical fixes using Lean or continuous improvement thinking
Support compliance, health and safety, and quality requirements, and prepare for audits
Coordinate across sales, finance, HR, logistics, and customer service so nothing falls between teams
Step in wherever the business needs you during busy periods

Find your level

Level Typical experience What you’ll own
Operations Coordinator I - 0-2 years : Scheduling, data entry, order and vendor follow-up, documentation, learning our operations with a dedicated mentor
Operations Coordinator II - 2-4 years : Owning processes end to end, managing vendor relationships, reporting, leading small improvement projects, training new coordinators
Senior Operations Coordinator - 4+ years : Leading cross-team initiatives, managing budgets and key vendors, driving process improvements, supporting leadership and mentoring the team
Promotion criteria are written down at every level, with regular career conversations. Many of our senior coordinators have moved into operations management, project management, supply chain, or business analysis.

What you bring

Must have

Strong organization and the ability to juggle competing priorities without dropping details
Clear written and verbal communication, and a calm, friendly way of working with all kinds of people
Comfort with Microsoft Office or Google Workspace, especially Excel or Sheets
Problem-solving mindset: you see the issue, find the fix, and follow through
Diploma or degree in Business Administration, Operations, Supply Chain, Logistics, or a related field, or equivalent experience. We value reliability and initiative over pedigree.
Customer service, retail, hospitality, administrative, military, and volunteer experience all count
Legal authorization to work in Canada (citizens, permanent residents, and valid work permit holders)

Nice to have (not required)

Experience with ERP, inventory, or project management tools (SAP, NetSuite, QuickBooks, Asana, Smartsheet)
Basic data analysis or reporting skills (pivot tables, Power BI, SQL)
Knowledge of procurement, logistics, or vendor management
Certifications or training: Lean Six Sigma Yellow/Green Belt, PMP/CAPM, or supply chain coursework
Experience in [manufacturing, retail, healthcare, logistics, tech, hospitality, construction, etc.]
Fluency in French, an asset for roles serving Quebec or bilingual customers [if applicable]

Apply About employer

More about this job

Responsibilities

Coordinate daily operations and cross-team workflows, manage vendors, budgets, systems, reporting, logistics, and documentation. Identify bottlenecks, improve processes, support compliance and audits, and assist leadership and teams as operational needs arise.

Requirements

Requires strong organization, communication, problem-solving, and proficiency with Microsoft Office or Google Workspace, especially Excel or Sheets. A diploma or degree in business administration, operations, supply chain, logistics, or a related field - or equivalent experience - is required, along with legal authorization to work in Canada.

Skills

Operations Coordination
Process Improvement
Scheduling
Vendor Management
Procurement
Budget Tracking
Expense Tracking
Reporting
Excel
Google Sheets
Power BI
ERP Systems
Project Management
Inventory Management
Order Fulfillment
Cross-Functional Communication

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordination
Scheduling
Procurement
Inventory Management
Order Fulfillment
Vendor Management
Budget Tracking
Expense Tracking
Operational Metrics
Excel
Google Sheets
Power BI
ERP
Asana
Monday.com
Smartsheet
Ticketing Systems
Lean
Continuous Improvement
Compliance
Health And Safety
Quality Requirements
Audit Preparation
Pivot Tables
SQL
Lean Six Sigma
PMP
CAPM
Supply Chain
Logistics

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