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Added 12 mins ago
UG
Administrative Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Temporary
Reporting to the Director, Transformative Teaching and Learning (TTL), the Administrative Coordinator provides efficient, professional, confidential and comprehensive support for financial,…
Added 12 mins ago
LE
Office & HR Manager
Lore Electric
Vancouver, BC
- Full-time
You will report directly to the owner and work closely with our project coordinator and field team. With much of our team's focus on construction projects, you will have the independence to…
Added 13 mins ago
AH
CRCL Coordinator- Casual Call
AVI Health and Community Services
Victoria, BC
- $39.67 CAD / hour
- Other
The CRCL Team is an approach to responding to someone in crisis that focuses on health, well-being and community support. Utilizing a community-based, client centered, trauma-informed…
Added 13 mins ago
AE
Information Management & Technology Coordinator
Alberta Energy Regulator
Calgary, AB
- Full-time
The Alberta Energy Regulator (AER) is looking for an Information Management & Technology Coordinator to provide administrative, business, and operational support across the Information…
Added 41 mins ago
CL
Accounts Payable Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded…
Added 41 mins ago
CO
Team Lead, Parks
City of Beaumont
Beaumont, AB
- Full-time
Are you a hands-on leader who thrives in outdoor operations, team development, and service excellence? The Public Works department is seeking a Team Lead, Parks to oversee the daily…
Added 41 mins ago
DU
Postgraduate Education Coordinator
Dalhousie University
Halifax, NS
- Full-time
…psychiatric care, education, and research. Reporting to the Operations Manager, Psychiatry, the Postgraduate Education Coordinator coordinates and administers the residency program,…
Added 42 mins ago
TT
Coordonnateur / Coordonnatrice Service clientèle Temps plein Winners/HomeSense - Quartier Dix30 Brossard
The TJX Companies, Inc.
Brossard, QC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 57 mins ago
C
Procurement & Purchasing Coordinator
Chrysos
Surrey, BC
- Full-time
The Procurement & Purchasing Coordinator will join Supply Chain, responsible for procurement, purchasing and logistic activities to support Chrysos’ deployment, maintenance and business…
Added 57 mins ago
CO
Team Lead, Parks
City of Beaumont
Beaumont, AB
- $90,750.4 to $118,393.6 CAD / year
- Full-time
Are you a hands-on leader who thrives in outdoor operations, team development, and service excellence? The Public Works department is seeking a Team Lead, Parks to oversee the daily…
Added 1 hour ago
Mileage and Insurance Coordinator
Public Service Delivery
Winnipeg, MB
Join the Fleet Management Services Branch of the Public Service Delivery Department as a Mileage and Insurance Coordinator, where you'll play a key role in supporting government fleet…
Added 1 hour ago
RM
Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
Ross Memorial Hospital is seeking a Temporary part-time Integrated Coordinator of Pharmacy Operations to support pharmacy operations across RMH and HHHS. This role will focus on supporting…
Added 1 hour ago
D
Support Coordinator, Education Team
Desjardins
Toronto, ON · Montreal, QC · Complexe Desjardins Montréal
- Full-time
As the Support Coordinator, Education Team, you’ll coordinate the activities of our team of group retirement savings educators. You’ll play a key role in planning, monitoring and optimizing…
Added 1 hour ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
Support human resources operations through scheduling coordination, preparation and distribution of materials, accurate data entry, and assistance with tracking, reporting, and…
Added 1 hour ago
PH
Project Coordinator
Potentia Human Resources Inc.
BC · Vernon Central, British Columbia
- Full-time
Coordinator to support their project management team and help keep day-to-day
Added 1 hour ago
F
Service Coordinator
Finning
Red Deer, AB
- Full-time
Finning is looking for a highly organized and detail-oriented Service Coordinator to join our service operations team in Red Deer.
Added 1 hour ago
DS
Vending & VMI Specialist
DGI Supply
Abbotsford, BC
- Full-time
…of your work every day? DGI Supply is looking for a Customer Support Coordinator to manage customer inventory and industrial vending solutions across an assigned service…
Added 1 hour ago
IH
Content & Pursuits Coordinator
Inspired HR
Calgary, AB
- Full-time
We’re looking for a Content & Pursuits Coordinator who can help turn that strategy into action. This role is equal parts creative and organized, capturing the stories happening across Heavy…
Added 2 hours ago
RO
Farm Machinery & Operations Coordinator
Rubicon Organics™
Delta, BC
- $23 to $26 CAD / hour
- Full-time
The Farm Machinery & Operations Supervisor is responsible for coordinating and supervising daily activities, overseeing farm machinery operations, and ensuring the efficient maintenance of…
Added 2 hours ago
CL
Housing & leasing Coordinator
Campus Living Centres
Hamilton, ON
- Full-time
The Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and…
Added 2 hours ago
MC
Administrative Coordinator – Hospitality
Mississauga Convention Centre
Mississauga, ON
- Full-time
…professional, proactive, and detail-oriented Administrative Coordinator to support daily hospitality operations and ensure the business runs smoothly and…
Added 2 hours ago
CL
Accounts Payable Coordinator
Charger Logistics Inc
Brampton, ON
- Full-time
Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded…
Added 2 hours ago
D
Manager, Government Funding & Incentives - Temporary 12 Months - Danone Canada
Danone
Boucherville, QC
- $72,000 to $110,000 CAD / year
- Full-time
Coordinate contributors and project stakeholders to support complete, accurate and competitive submissions.
Added 2 hours ago
E
Senior Advisor - Operational and Closure Readiness
eTeam
Montreal, QC
- $75 to $90 CAD / hour
- Contract
From contract to cash, every aspect of our operations will benefit from this modernization that offers an exciting opportunity to deliver a digital foundation that will stand up well for…
Added 2 hours ago
KI
Co-op/Intern Talent Acquisition Coordinator
Kinaxis Inc.
Canada
- Internship
…our team as we continue to innovate and revolutionize how we support our…

SMARTFOX

Operations Coordinator

ON, Canada
Ontario, Canada, Canada

$50,000 to $80,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $50,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

What you’ll do

Coordinate daily operations across teams, making sure schedules, orders, projects, and deliverables stay on track
Own and improve core processes: onboarding, scheduling, procurement, inventory, order fulfillment, and customer follow-through
Be the point of contact for vendors, suppliers, and service partners, from quotes and purchase orders to contracts and renewals
Track budgets, expenses, invoices, and operational metrics, and flag issues early
Build and maintain reports and dashboards in Excel, Google Sheets, Power BI, or similar tools
Manage tools and systems such as ERP, project management platforms (Asana, Monday.com, Smartsheet), and ticketing systems
Organize meetings, events, travel, and logistics so leaders can focus on decisions
Document procedures and build checklists, templates, and playbooks the whole team can use
Spot bottlenecks and propose practical fixes using Lean or continuous improvement thinking
Support compliance, health and safety, and quality requirements, and prepare for audits
Coordinate across sales, finance, HR, logistics, and customer service so nothing falls between teams
Step in wherever the business needs you during busy periods

Find your level

Level Typical experience What you’ll own
Operations Coordinator I - 0-2 years : Scheduling, data entry, order and vendor follow-up, documentation, learning our operations with a dedicated mentor
Operations Coordinator II - 2-4 years : Owning processes end to end, managing vendor relationships, reporting, leading small improvement projects, training new coordinators
Senior Operations Coordinator - 4+ years : Leading cross-team initiatives, managing budgets and key vendors, driving process improvements, supporting leadership and mentoring the team
Promotion criteria are written down at every level, with regular career conversations. Many of our senior coordinators have moved into operations management, project management, supply chain, or business analysis.

What you bring

Must have

Strong organization and the ability to juggle competing priorities without dropping details
Clear written and verbal communication, and a calm, friendly way of working with all kinds of people
Comfort with Microsoft Office or Google Workspace, especially Excel or Sheets
Problem-solving mindset: you see the issue, find the fix, and follow through
Diploma or degree in Business Administration, Operations, Supply Chain, Logistics, or a related field, or equivalent experience. We value reliability and initiative over pedigree.
Customer service, retail, hospitality, administrative, military, and volunteer experience all count
Legal authorization to work in Canada (citizens, permanent residents, and valid work permit holders)

Nice to have (not required)

Experience with ERP, inventory, or project management tools (SAP, NetSuite, QuickBooks, Asana, Smartsheet)
Basic data analysis or reporting skills (pivot tables, Power BI, SQL)
Knowledge of procurement, logistics, or vendor management
Certifications or training: Lean Six Sigma Yellow/Green Belt, PMP/CAPM, or supply chain coursework
Experience in [manufacturing, retail, healthcare, logistics, tech, hospitality, construction, etc.]
Fluency in French, an asset for roles serving Quebec or bilingual customers [if applicable]

Apply About employer

More about this job

Responsibilities

Coordinate daily operations and cross-team workflows, manage vendors, budgets, systems, reporting, logistics, and documentation. Identify bottlenecks, improve processes, support compliance and audits, and assist leadership and teams as operational needs arise.

Requirements

Requires strong organization, communication, problem-solving, and proficiency with Microsoft Office or Google Workspace, especially Excel or Sheets. A diploma or degree in business administration, operations, supply chain, logistics, or a related field - or equivalent experience - is required, along with legal authorization to work in Canada.

Skills

Operations Coordination
Process Improvement
Scheduling
Vendor Management
Procurement
Budget Tracking
Expense Tracking
Reporting
Excel
Google Sheets
Power BI
ERP Systems
Project Management
Inventory Management
Order Fulfillment
Cross-Functional Communication

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordination
Scheduling
Procurement
Inventory Management
Order Fulfillment
Vendor Management
Budget Tracking
Expense Tracking
Operational Metrics
Excel
Google Sheets
Power BI
ERP
Asana
Monday.com
Smartsheet
Ticketing Systems
Lean
Continuous Improvement
Compliance
Health And Safety
Quality Requirements
Audit Preparation
Pivot Tables
SQL
Lean Six Sigma
PMP
CAPM
Supply Chain
Logistics

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