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Added 1 min ago
Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Alveole
Montreal, QC
Added 1 min ago
Manager, Quality Assurance II
Sofina Foods Inc
Edmonton, AB
Act as a back up for the HACCP Coordinator or QA Technician, as required.
Added 4 hours ago
NS
Research Project Coordinator - The Department of Research
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Principal Investigator and Research Manager, the Project Coordinator/Analyst is responsible for the coordination of projects conducted within the Research department. This…
Added 6 hours ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Mississauga, ON
- Contract
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 7 hours ago
M(
Coordinator, Ticketing Communications
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
As a Coordinator, Ticketing Communications, you will be part of a dynamic group supporting MLSE’s Ticketing initiatives through communications channels, primarily email campaigns. Reporting…
Added 9 hours ago
S
Operations Coordinator
SMARTFOX
ON · Ontario, Canada
- $50,000 to $80,000 CAD / year
- Full-time
Manage tools and systems such as ERP, project management platforms (Asana, Monday.com, Smartsheet), and ticketing systems
Added 9 hours ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Remote, Canada
- Contract
- Remote
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 10 hours ago
JI
Project Coordinator Student – Winter 2027
J.D. Irving, Limited
Dieppe, NB
- Full-time
JDI IT is looking for a Project Coordinator to assist with administrative duties that improve the overall project coordination, project schedule, and efficiency of our team. A dynamic and…
Added 10 hours ago
O
Manager, Strategy and Operations, OCIO
OPTrust
Toronto, ON
- Full-time
Serve as a central coordinator for strategic initiatives and cross-functional projects, tracking milestones, risks, decisions and outcomes to support successful execution across the…
Added 11 hours ago
O
Manager, Strategy and Operations, OCIO
OPTrust
Toronto, ON
- Contract
Serve as a central coordinator for strategic initiatives and cross-functional projects, tracking milestones, risks, decisions and outcomes to support successful execution across the…
Added 11 hours ago
UO
Project Coordinator, Indigenous Perinatal Wellness
University of Manitoba
Winnipeg, MB
- $26.2 to $37.62 CAD / hour
- Part-time
…shared learning events, and facilitate communication across project partners. Responsibilities include supporting project planning and implementation, maintaining documentation and…
Added 11 hours ago
Project Engineer - Electrical Construction
Kiewit
Toronto, ON
Act as managing project engineer/coordinator on multiple projects, providing supervision and on-the-job training for lower level engineers
Added 12 hours ago
O
Coordinator, Products, Integrations & Service Management
OntarioMD
Toronto, ON
- Full-time
The Product Coordinator is responsible for supporting initiatives and operational duties relating to Integrated EHR Products and EMR Contextual Launch Services used by community-based…
Added 12 hours ago
Simulation Centre Coordinator
NorQuest College
Edmonton, AB
Reporting to the Manager, Olson Centre for Health Simulation, the Simulation Centre Coordinator provides centralized operational, administrative, and service coordination for the Olson…
Added 12 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 13 hours ago
L
Labour Relations Coordinator
Ledcor
Edmonton, AB
- Full-time
Are you an organized, detail-oriented HR professional with a passion for labour relations? As a Labour Relations Coordinator at Ledcor, you will provide hands-on support to our Labour…
Added 14 hours ago
Research Project Coordinator - The Department of Research
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Principal Investigator and Research Manager, the Project Coordinator/Analyst is responsible for the coordination of projects conducted within the Research department. This…
Added 15 hours ago
BC
Project Coordinator - Buildings East
Bird Construction
Winnipeg, MB
- Full-time
Project Coordinator - Buildings EastAs a Project Coordinator, you will gain hands on experience supporting daily construction activities while working closely with Superintendents, Project…
Added 16 hours ago
SI
Project Manager
Snackruptors Inc
Cambridge, ON
- Other
Assign and plan projects and task for project coordinator.
Added 18 hours ago
S
Social Worker BSW
Sanya’k̓ula
Vancouver, BC
- Full-time
…developing a plan in collaboration with the Professional Practice Coordinator, Professional Practice Leader, and Program Manager for professional development; reviews progress to ensure…
Added 21 hours ago
S
Genome Sciences Technologist - Genome Sciences Centre - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
Maintain general lab and equipment cleanliness. Recognize and report malfunctions in equipment to the Assistant Production Coordinator.
Added 1 day ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 1 day ago
FC
Systems Coordinator – Degree Audit - Appendix D/Temporary Assignment
Fanshawe College
London, ON
- Full-time
Liaising with project teams including work team co-ordinators and school staff members
Added 1 day ago
H
Commercial Management Coordinator
HDR
Toronto, ON
- Full-time
The Commercial Management Coordinator supports the delivery of the Ontario Line Technical Advisory program by integrating commercial management, cost controls, schedule support, risk…
Added 1 day ago
GC
Project Manager, Vancouver
GUNN Consultants
Vancouver, BC
- Full-time
We are looking for a solutions-driven efficiency expert to complement our Project Management Teams in delivering optimal service to our clients. If that sounds like you, read on!

SMARTFOX

Operations Coordinator

ON, Canada
Ontario, Canada, Canada

$50,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

What you’ll do

Coordinate daily operations across teams, making sure schedules, orders, projects, and deliverables stay on track
Own and improve core processes: onboarding, scheduling, procurement, inventory, order fulfillment, and customer follow-through
Be the point of contact for vendors, suppliers, and service partners, from quotes and purchase orders to contracts and renewals
Track budgets, expenses, invoices, and operational metrics, and flag issues early
Build and maintain reports and dashboards in Excel, Google Sheets, Power BI, or similar tools
Manage tools and systems such as ERP, project management platforms (Asana, Monday.com, Smartsheet), and ticketing systems
Organize meetings, events, travel, and logistics so leaders can focus on decisions
Document procedures and build checklists, templates, and playbooks the whole team can use
Spot bottlenecks and propose practical fixes using Lean or continuous improvement thinking
Support compliance, health and safety, and quality requirements, and prepare for audits
Coordinate across sales, finance, HR, logistics, and customer service so nothing falls between teams
Step in wherever the business needs you during busy periods

Find your level

Level Typical experience What you’ll own
Operations Coordinator I - 0-2 years : Scheduling, data entry, order and vendor follow-up, documentation, learning our operations with a dedicated mentor
Operations Coordinator II - 2-4 years : Owning processes end to end, managing vendor relationships, reporting, leading small improvement projects, training new coordinators
Senior Operations Coordinator - 4+ years : Leading cross-team initiatives, managing budgets and key vendors, driving process improvements, supporting leadership and mentoring the team
Promotion criteria are written down at every level, with regular career conversations. Many of our senior coordinators have moved into operations management, project management, supply chain, or business analysis.

What you bring

Must have

Strong organization and the ability to juggle competing priorities without dropping details
Clear written and verbal communication, and a calm, friendly way of working with all kinds of people
Comfort with Microsoft Office or Google Workspace, especially Excel or Sheets
Problem-solving mindset: you see the issue, find the fix, and follow through
Diploma or degree in Business Administration, Operations, Supply Chain, Logistics, or a related field, or equivalent experience. We value reliability and initiative over pedigree.
Customer service, retail, hospitality, administrative, military, and volunteer experience all count
Legal authorization to work in Canada (citizens, permanent residents, and valid work permit holders)

Nice to have (not required)

Experience with ERP, inventory, or project management tools (SAP, NetSuite, QuickBooks, Asana, Smartsheet)
Basic data analysis or reporting skills (pivot tables, Power BI, SQL)
Knowledge of procurement, logistics, or vendor management
Certifications or training: Lean Six Sigma Yellow/Green Belt, PMP/CAPM, or supply chain coursework
Experience in [manufacturing, retail, healthcare, logistics, tech, hospitality, construction, etc.]
Fluency in French, an asset for roles serving Quebec or bilingual customers [if applicable]

Apply About employer

More about this job

Responsibilities

Coordinate daily operations and cross-team workflows, manage vendors, budgets, systems, reporting, logistics, and documentation. Identify bottlenecks, improve processes, support compliance and audits, and assist leadership and teams as operational needs arise.

Requirements

Requires strong organization, communication, problem-solving, and proficiency with Microsoft Office or Google Workspace, especially Excel or Sheets. A diploma or degree in business administration, operations, supply chain, logistics, or a related field - or equivalent experience - is required, along with legal authorization to work in Canada.

Skills

Operations Coordination
Process Improvement
Scheduling
Vendor Management
Procurement
Budget Tracking
Expense Tracking
Reporting
Excel
Google Sheets
Power BI
ERP Systems
Project Management
Inventory Management
Order Fulfillment
Cross-Functional Communication

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordination
Scheduling
Procurement
Inventory Management
Order Fulfillment
Vendor Management
Budget Tracking
Expense Tracking
Operational Metrics
Excel
Google Sheets
Power BI
ERP
Asana
Monday.com
Smartsheet
Ticketing Systems
Lean
Continuous Improvement
Compliance
Health And Safety
Quality Requirements
Audit Preparation
Pivot Tables
SQL
Lean Six Sigma
PMP
CAPM
Supply Chain
Logistics

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