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Added 7 mins ago
Building Maintenance Coordinator
City of Richmond
Richmond, BC · City Hall Annex, British Columbia
Added 7 mins ago
Coordinator, Construction Services
Defence Construction Canada
Cold Lake, AB
We’re looking for a Coordinator, Construction Services who thrives in a fast-paced environment, someone skilled in contract administration, communication, and risk management - ready to…
Added 18 mins ago
SI
Maintenance Coodinator
Shannex Incorporated
Bible Hill, NS
- Full-time
We are searching for a Maintenance Coordinator to join our Vimy Court team based in Bible Hill, Nova Scotia.
Added 20 mins ago
CR
Administrative Assistant - Disability and Delinquency
Carpenters’ Regional Council
Woodbridge, ON
- Full-time
…our members while promoting excellence and innovation in the construction…
Added 22 mins ago
BIM Coordinator - Architectural Lighting Design
HLB Lighting Design
Westmount, QC
HLB Lighting Design is seeking a BIM Coordinator to join our collaborative and innovative team. In this role, you will play a key part in developing accurate Revit models for complex…
Added 38 mins ago
AR
Regional Sales Coordinator
Algonquin Resort
Toronto, ON
- Full-time
…d’hôtels au Canada et se spécialise dans la gestion d’actifs, la construction et l’exploitation hôtelière. De plus, notre équipe de gestion supervise les activités quotidiennes de 87 hôtels…
Added 38 mins ago
NA
Co-op, Project Coordinator (Kearl)
North American Construction Group Inc.
Fort McMurray, AB
- Other
We are seeking a Co-op, Project Coordinator to support our North American Construction Group team in Fort McMurray. This is a great opportunity for an ambitious student looking to gain…
Added 51 mins ago
GG
Development Coordinator
Great Gulf
Toronto, ON
- Volunteer
First Gulf is a proven market leader with more than $5 billion in developed assets. Offering development, construction, leasing, finance, and property management expertise, we provide…
Added 51 mins ago
PF
production coordinator
Phoenix Fence Corp.
Edmonton, AB
- Full-time
Revise type and quantity of materials required sent for production, construction and other projects
Added 51 mins ago
PT
Project Coordinator
Paladin Technologies
Quebec, QC
- Full-time
Expérience dans l’industrie de la construction ou de la sécurité, un atout
Added 51 mins ago
BB
Project Coordinator
Bosch Building Technologies North America
Quebec, QC
- Full-time
Expérience dans l’industrie de la construction ou de la sécurité, un atout
Added 51 mins ago
W
MEP Technical Coordinator
Webuild
Mississauga, ON
- $80,000 to $100,000 CAD / year
- Contract
Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees…
Added 51 mins ago
MM
Coordinator, Administration
MSC Mediterranean Shipping Company
Montreal, QC
- Full-time
The Coordinator, Corporate Administration ensures the smooth, consistent delivery of the administrative, facilities and workplace services that support day-to-day operations at MSC Canada.…
Added 1 hour ago
AG
Product Developer
ALDO Group
Montreal, QC
- Full-time
Responsible for price closing and negotiations taking into consideration material, construction, etc.
Added 1 hour ago
W
Landscape Technical Coordinator
Webuild
Mississauga, ON
- $80,000 to $100,000 CAD / year
- Contract
Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees…
Added 1 hour ago
FR
Project Manager
Foresight Recruitment Group
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Project Manager | Project Coordinator (Senior) | Facilities Project Manager | Construction Project Manager | Owner's Representative
Added 1 hour ago
CS
Student Project Coordinator
Canem Systems Ltd.
Mississauga, ON · Canem Mississauga
- Full-time
…services across Canada. Our expertise spans design assistance, pre-construction, planning, installation, and maintenance. We excel in delivering sophisticated solutions for complex projects…
Added 1 hour ago
CS
Project Coordinator - Canem
Canem Systems Ltd.
Mississauga, ON · Canem Mississauga
- Full-time
…services across Canada. Our expertise spans design assistance, pre-construction, planning, installation, and maintenance. We excel in delivering sophisticated solutions for complex projects…
Added 1 hour ago
D
Maintenance Worker - Northern Manitoba Remote Camp Operations
Dexterra
Winnipeg, MB
- Full-time
Perform all site-wide building-related maintenance and complete assigned projects from the Camp Coordinator or Supervisor.
Added 1 hour ago
E
ICAT, Project Coordinator
EllisDon
Toronto, ON
- Full-time
We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one…
Added 1 hour ago
WG
Equipment and Inventory Coordinator
WJ Groundwater
Lakefield, ON
- Full-time
WJ Groundwater is the leading construction dewatering and groundwater specialist in the UK with operations in Canada, the Middle East, Poland & the Philippines. We have specialized plant…
Added 2 hours ago
W
Architectural Project Coordinator/Designer
WSP
Toronto, ON
- Full-time
Added 2 hours ago
BC
Student Equipment Coordinator
Bird Construction
Edmonton, AB
- Full-time
…Engineering, Mining Engineering, Heavy Equipment Technology, Construction Management, or a related diploma, degree, or equivalent…
Added 2 hours ago
Marine Recruitment and Training Coordinator
DOF
Paradise, NL
DOF is a world-class offshore construction support, survey and IRM contractor.
Added 2 hours ago
Project Coordinator
Aecon
Toronto, ON
Civil Engineering, Engineering Technologist, or Construction Technology Diploma/Degree/Post-grad Certificate.

SMARTFOX

Project Coordinator

ON, Canada
Ontario, Canada, Canada

$50,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 4, 2026
Experience: 0 to 5 years' experience in construction, civil engineering, project administration, or a related role (strong internships, co-ops and career changers are welcome)
Posting language: English
Posted: Oct 5, 2026

Original job description

The Role

You'll support project managers, engineers and superintendents by keeping documentation, schedules, subcontractors and communications on track, from mobilisation through to closeout. You'll get strong mentoring and increasing responsibility, whether you're starting your construction career or already have a few years of experience coordinating projects.

What You'll Do

Prepare, track and distribute project documents, including submittals, RFIs, change orders, meeting minutes and daily reports
Maintain project schedules, milestones and action logs, and flag delays or risks early
Coordinate with subcontractors, suppliers, consultants and owner representatives
Support procurement, including purchase orders, subcontract agreements and delivery schedules
Assist with cost tracking, quantity take-offs, pay applications and invoice processing
Monitor insurance certificates, bonds, permits and compliance documentation
Organise project meetings, site visits and inspections
Support quality and safety documentation, including inspection records, toolbox talks and incident reports
Maintain project filing systems in Procore or similar platforms
Assist with prevailing wage, DBE/MBE and certified payroll reporting where required
Prepare closeout packages, including as-builts, warranties, O&M manuals and lien waivers

What We're Looking For

Essential

0 to 5 years' experience in construction, civil engineering, project administration, or a related role (strong internships, co-ops and career changers are welcome)
Basic understanding of civil construction processes and terminology (earthwork, utilities, paving, concrete, structures)
Ability to read and interpret basic drawings and specifications
Strong organisational skills and attention to detail
Proficiency in Microsoft Office, especially Excel, Word and Outlook
Clear written and verbal communication, comfortable working with field crews, subcontractors and clients
Ability to manage multiple priorities and deadlines
Willingness to visit project sites; OSHA 10-hour card (or willingness to obtain)

Desirable

Experience with Procore, Bluebeam, Primavera P6, MS Project, Autodesk Construction Cloud or similar
Familiarity with DOT, municipal or federal-aid project requirements
Understanding of contract documents, submittals and RFI processes
Experience with cost control, estimating or quantity take-offs
Progress toward certifications such as CAPM, PMP, CCM or OSHA 30
Bachelor's or associate degree in Civil Engineering, Construction Management or a related field, or equivalent practical experience

Apply About employer

More about this job

Responsibilities

Coordinate project documentation, schedules, communications, subcontractors, procurement, cost tracking, and compliance throughout construction projects. Support quality and safety records, maintain project systems, and prepare closeout packages.

Requirements

Candidates should have 0–5 years of relevant construction or project administration experience, basic knowledge of civil construction, and the ability to interpret basic drawings and specifications. Strong organization, communication, Microsoft Office proficiency, and willingness to visit project sites are required; relevant software experience, education, and certifications are desirable.

Skills

Project Documentation
Schedule Coordination
Subcontractor Coordination
Procurement Support
Cost Tracking
Quantity Take-Offs
Invoice Processing
Compliance Documentation
Meeting Coordination
Quality Documentation
Safety Documentation
Procore
Microsoft Office
Drawing Interpretation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Civil Construction
Project Coordination
Project Documentation
Project Schedules
Submittals
Requests For Information
Change Orders
Procore
Bluebeam
Primavera P6
Microsoft Project
Autodesk Construction Cloud
Microsoft Excel
Microsoft Word
Microsoft Outlook
Procurement
Purchase Orders
Cost Control
Quantity Take-Offs
Pay Applications
Certified Payroll
Prevailing Wage
DBE/MBE
OSHA 10-Hour Card
DOT Projects
Municipal Projects
Federal-Aid Projects
Closeout Packages
As-Built Drawings
O&M Manuals

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