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Added 1 hour ago
VE
Senior Project Manager
VINCI Energies
BC · British Columbia, Canada
- Full-time
The Senior Project Manager is responsible for the successful execution of complex and high-value geotechnical construction projects throughout Western Canada. This role leads projects from…
Added 1 hour ago
A
Highway Design Engineer, P.Eng.
AECOM
North Bay, ON
- $75,000 to $125,000 CAD / year
- Full-time
Added 1 hour ago
RE
Construction Worker and/or Renovator
Rénovation et Restauration après Sinistre, Renovco Inc.
Dorval, QC
- Full-time
Based on your level of experience you will be assigned to a team led by one of our project managers.
Added 2 hours ago
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Senior Project Manager
VINCI
BC · British Columbia, Canada
- Full-time
The Senior Project Manager is responsible for the successful execution of complex and high-value geotechnical construction projects throughout Western Canada. This role leads projects from…
Added 3 hours ago
SO
Construction Tradesman
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
- Full-time
Construction Tradesman – Build, Restore & Make a Difference
Added 4 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Synergy Group of Companies (SGC) is an integrated organization created to provide clients with all of their commercial construction, interior build-out, and real estate investment and…
Added 4 hours ago
IW
Product Specialist, Investment Products - Winnipeg, Toronto
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Added 4 hours ago
S
Equipment Operator – Pipeline/Facility Abandonment and Pipeline Repairs
SUMMIT
Brooks, AB
- Full-time
Added 4 hours ago
AS
Sage Intacct Construction Implementation Specialist ($5000 Signing Bonus)
Asyma Solutions Ltd.
Canada
- Full-time
…implementation, training, support, and long-term customer success. Our Construction practice is a strategic growth lane built around strong design, project governance, team collaboration,…
Added 6 hours ago
J
Haulage Coordinator
J-AAR
London, ON
- Full-time
J-AAR is forging a future as a premier construction leader in Canada, rooted in the founding vision of John and Loralee Aarts in 1982 with a commitment to foster an environment where…
Added 6 hours ago
S
Project Coordinator
SMARTFOX
ON · Ontario, Canada
- $50,000 to $70,000 CAD / year
- Full-time
You'll support project managers, engineers and superintendents by keeping documentation, schedules, subcontractors and communications on track, from mobilisation through to closeout. You'll…
Added 7 hours ago
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HR Coordinator
Houle
Burnaby, BC
- Full-time
Added 7 hours ago
Floating Leasing & Admin (East)
Medallion Corporation
Toronto, ON
…of Property Management, Customer Service, Development, and Construction, people who are committed to delivering the very best in the role that they play to make Medallion a forward…
Added 7 hours ago
Yardi Support Specialist (2 Year Contract)
Medallion Corporation
Toronto, ON
…of Property Management, Customer Service, Development, and Construction, people who are committed to delivering the very best in the role that they play to make Medallion a forward…
Added 7 hours ago
FI
Project Scheduler
Fero International Inc
Hamilton, Ontario
- Full-time
…community-oriented solutions, combining innovative industrialized construction processes with an industry-leading team, a people-first approach, and a state-of-the-art facility. Our goals…
Added 7 hours ago
AC
BIM Specialist
AME Consulting Group Ltd
Vancouver, BC · Calgary, AB
- $75,000 to $90,000 CAD / year
…project deliverables. Working closely with Designers and Project Managers, the BIM Specialist translates design concepts into accurate, coordinated, and constructible BIM…
Added 7 hours ago
Project Cost Administrator - 6 Month Contract
Convergint Technologies Ltd
Calgary, AB
…You will be working closely with stakeholders, e.g. project managers, senior managers, and customer representatives to ensure accurate…
Added 7 hours ago
KG
Geotechnical Engineering Aide
KGS Group
Winnipeg, MB
- Full-time
Added 7 hours ago
B
Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
Added 7 hours ago
JA
Junior/Intermediate Civil Engineering Tech - Campbell River
JE Anderson & Associates
Campbell River, BC
- Full-time
Added 7 hours ago
CB
Sales & Account Manager
Clean Break Home Services
Surrey, BC
- Full-time
…between our clients and operations - helping homeowners, property managers, and commercial…
Added 8 hours ago
DR
Vice President, Sales
DMC Recruitment Group
Steinbach, MB
- Full-time
Added 8 hours ago
DR
Vice President, Operations
DMC Recruitment Group
Steinbach, MB
- Full-time
Added 8 hours ago
A
Structural Designer/checker
Actalent
Airdrie, AB
- $50 to $65 CAD / hour
- Contract
Added 8 hours ago
BR
Development Manager
Brookfield Residential
Calgary, AB
- Full-time

SMARTFOX

Project Coordinator

ON, Canada
Ontario, Canada, Canada

$50,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 4, 2026
Experience: 0 to 5 years' experience in construction, civil engineering, project administration, or a related role (strong internships, co-ops and career changers are welcome)
Posting language: English
Posted: Oct 5, 2026

Original job description

The Role

You'll support project managers, engineers and superintendents by keeping documentation, schedules, subcontractors and communications on track, from mobilisation through to closeout. You'll get strong mentoring and increasing responsibility, whether you're starting your construction career or already have a few years of experience coordinating projects.

What You'll Do

Prepare, track and distribute project documents, including submittals, RFIs, change orders, meeting minutes and daily reports
Maintain project schedules, milestones and action logs, and flag delays or risks early
Coordinate with subcontractors, suppliers, consultants and owner representatives
Support procurement, including purchase orders, subcontract agreements and delivery schedules
Assist with cost tracking, quantity take-offs, pay applications and invoice processing
Monitor insurance certificates, bonds, permits and compliance documentation
Organise project meetings, site visits and inspections
Support quality and safety documentation, including inspection records, toolbox talks and incident reports
Maintain project filing systems in Procore or similar platforms
Assist with prevailing wage, DBE/MBE and certified payroll reporting where required
Prepare closeout packages, including as-builts, warranties, O&M manuals and lien waivers

What We're Looking For

Essential

0 to 5 years' experience in construction, civil engineering, project administration, or a related role (strong internships, co-ops and career changers are welcome)
Basic understanding of civil construction processes and terminology (earthwork, utilities, paving, concrete, structures)
Ability to read and interpret basic drawings and specifications
Strong organisational skills and attention to detail
Proficiency in Microsoft Office, especially Excel, Word and Outlook
Clear written and verbal communication, comfortable working with field crews, subcontractors and clients
Ability to manage multiple priorities and deadlines
Willingness to visit project sites; OSHA 10-hour card (or willingness to obtain)

Desirable

Experience with Procore, Bluebeam, Primavera P6, MS Project, Autodesk Construction Cloud or similar
Familiarity with DOT, municipal or federal-aid project requirements
Understanding of contract documents, submittals and RFI processes
Experience with cost control, estimating or quantity take-offs
Progress toward certifications such as CAPM, PMP, CCM or OSHA 30
Bachelor's or associate degree in Civil Engineering, Construction Management or a related field, or equivalent practical experience

Apply About employer

More about this job

Responsibilities

Coordinate project documentation, schedules, communications, subcontractors, procurement, cost tracking, and compliance throughout construction projects. Support quality and safety records, maintain project systems, and prepare closeout packages.

Requirements

Candidates should have 0–5 years of relevant construction or project administration experience, basic knowledge of civil construction, and the ability to interpret basic drawings and specifications. Strong organization, communication, Microsoft Office proficiency, and willingness to visit project sites are required; relevant software experience, education, and certifications are desirable.

Skills

Project Documentation
Schedule Coordination
Subcontractor Coordination
Procurement Support
Cost Tracking
Quantity Take-Offs
Invoice Processing
Compliance Documentation
Meeting Coordination
Quality Documentation
Safety Documentation
Procore
Microsoft Office
Drawing Interpretation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Civil Construction
Project Coordination
Project Documentation
Project Schedules
Submittals
Requests For Information
Change Orders
Procore
Bluebeam
Primavera P6
Microsoft Project
Autodesk Construction Cloud
Microsoft Excel
Microsoft Word
Microsoft Outlook
Procurement
Purchase Orders
Cost Control
Quantity Take-Offs
Pay Applications
Certified Payroll
Prevailing Wage
DBE/MBE
OSHA 10-Hour Card
DOT Projects
Municipal Projects
Federal-Aid Projects
Closeout Packages
As-Built Drawings
O&M Manuals

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