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Added 11 mins ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 1 hour ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
NS
Renal Assistant - Renal Dialysis
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Internship
Reporting to the Renal Program Manager and working under the direction of a Registered Nurse or delegate, the Renal Assistant is responsible for assisting nursing staff with set up and…
Added 1 hour ago
NS
Occupational Therapy Assistant - Rehabilitation & Supportive Care
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Internship
Reporting to the Program Manager of the Rehabilitation and Supportive Care Services portfolio, and under the supervision of an Occupational Therapist, the Occupational Therapy Assistant…
Added 1 hour ago
SJ
Admin Assistant CM 4M Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
Graduate of a recognized office Administration program and/or an equivalent combination of education and experience
Added 1 hour ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Nutrition Services Department is currently seeking a Temporary Part-Time Food Service Assistant to join their team.
Added 1 hour ago
OG
Executive & Personal Assistant
Onni Group of Companies
Vancouver, BC
- Full-time
ONNI Group is hiring an Executive & Personal Assistant to the Principal in Vancouver, BC
Added 1 hour ago
UO
Medical Laboratory Technician Assistant Professor Educator/Program Coordinator, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
…New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest…
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Nelson, BC
- Full-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Kootenay Lake Regional Hospital in Nelson, BC. If Medical…
Added 1 hour ago
SL
Assistant Corporate Secretary
Smith Legal Search
Vancouver, BC
- $110,000 to $140,000 CAD / year
- Full-time
Assistant Corporate Secretary | Vancouver | In-Office
Added 1 hour ago
OH
Tissue Recovery Coordinator (GTA)
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
Added 1 hour ago
WF
Grocery Team Member (Stocker, Inventory, Floor Service, Customer Service) - Part Time
Whole Foods Market
Toronto, ON
- Part-time
Assists with sampling program, keeping sample areas full, clean and appealing.
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Internship
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 1 hour ago
WC
Medical Laboratory Technologist (MLT) – Laboratory Instruction (MLA Program)
Western Community College
BC · Agassiz, British Columbia
- Part-time
Position: Medical Laboratory Technologist (MLT) Instructor for our Medical Laboratory Assistant (MLA) Program (Laboratory Sections).
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
London, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 2 hours ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Halifax, NS
- Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Ottawa, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 2 hours ago
FH
Program Clerk
Fraser Health
New Westminster, BC
- Full-time
…paid leave forms and relief staff availability; assists the Program Manager and Business Support Assistant to complete forms ensuring position control tracking on documentation is correct,…
Added 2 hours ago
FH
Program Clerk
Fraser Health
New Westminster, BC
- Full-time
…paid leave forms and relief staff availability; assists the Program Manager and Business Support Assistant to complete forms ensuring position control tracking on documentation is correct,…
Added 2 hours ago
Licensed Practical Nurse Educator, Long Term Care
Fraser Health
BC · Hope / Agassiz / Harrison Hot Springs / Kent, British Columbia
…management activities. The LPNE performs their duties within a program and/or regional focus and may be required to work at multiple sites across Fraser…

Smith Legal Search

Assistant Corporate Secretary

Vancouver, BC, Canada

$110,000 to $140,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $110,000 to $140,000 CAD / year
Job type: Full-time
Apply by: Nov 25, 2026
Experience: 5+ years of experience in a corporate secretarial, governance, paralegal or legal executive assistant role supporting a board of directors
Posting language: English
Posted: Oct 26, 2026

Original job description

Assistant Corporate Secretary | Vancouver | In-Office

Ready to take the next step in your governance career? Our client, a major international mining company in Vancouver, is seeking an Assistant Corporate Secretary to play a key role in its corporate secretary function.

Reporting directly to the head of governance, you’ll manage board and committee processes, maintain corporate records across multiple entities and prepare first drafts of minutes and resolutions. It’s an ideal fit for a seasoned corporate secretarial professional or paralegal who drafts with precision and handles board-level matters with discretion.

Duties & Responsibilities:

Manage board and committee meetings from start to finish, including scheduling, agendas, materials, logistics and action-item follow-up
Prepare first drafts of minutes, resolutions and written consents for the Corporate Secretary’s review
Oversee quality control of meeting materials, including version control and approvals
Keep governance calendars, annual workplans and action logs up to date
Maintain minute books and corporate records for a group of entities, including director and officer registers and corporate authorizations
Build and maintain a well-organized governance filing system with strong version control and retention practices
Support routine corporate and regulatory filings in coordination with external counsel and internal teams
Prepare signing packages and execution versions, and manage executed documents
Coordinate notarizations, international document authentication and other execution requirements with signatories and outside providers
Conduct first-pass reviews and mark-ups of governance documents, escalating issues as needed
Track obligations, approvals and delegations of authority under key governance agreements, and maintain related reference materials
Create and update standard governance templates, including minutes, resolutions, certificates, incumbency certificates and signing authorities
Administer the board portal, including meeting books, content uploads and user access
Ensure document handling meets confidentiality and retention standards
Recommend practical improvements to governance processes and templates

What We’re Looking For

5+ years of experience in a corporate secretarial, governance, paralegal or legal executive assistant role supporting a board of directors
Paralegal diploma or legal administration training preferred; equivalent experience considered
Proven experience drafting minutes and resolutions and maintaining corporate records
Public company, board or multi-entity governance experience is an asset; mining, resources or industrial sector exposure is a plus
Sound judgment and discretion with confidential, board-level information
Highly organized, with reliable follow-through across multiple deadlines

Compensation & Benefits

Salary range: $110,000-$140,000+, based on experience
Short-term incentive plan
Extended health, dental and vision coverage
RRSP program
Full-time, in office five days a week
Occasional early or late meetings to accommodate board schedules across time zones

Apply About employer

More about this job

Responsibilities

Manage board and committee processes, including meeting preparation, materials, follow-up, and first drafts of minutes and resolutions. Maintain corporate records and governance systems across multiple entities, coordinate filings and document execution, and support improvements to governance processes and templates.

Requirements

Requires at least five years of experience in corporate secretarial, governance, paralegal, or legal executive assistant work supporting a board. A paralegal diploma or legal administration training is preferred, along with experience drafting minutes and resolutions and maintaining corporate records; public-company or multi-entity governance experience is an asset.

Skills

Board And Committee Meeting Management
Minute And Resolution Drafting
Corporate Records Management
Meeting Materials Quality Control
Version Control
Corporate And Regulatory Filings
Governance Document Review
Board Portal Administration
Confidentiality And Discretion
Corporate Governance
Action-Item Tracking
Document Retention
Process Improvement

Benefits

Short-Term Incentive Plan
Extended Health Coverage
Dental Coverage
Vision Coverage
RRSP Program

Visa sponsorship

Not detected in the job text

Keywords

Corporate Secretary
Corporate Governance
Board Of Directors
Board Committees
Meeting Agendas
Meeting Materials
Minutes
Resolutions
Written Consents
Minute Books
Corporate Records
Director And Officer Registers
Corporate Authorizations
Governance Calendars
Annual Workplans
Action Logs
Corporate Filings
Regulatory Filings
External Counsel
Signing Packages
Notarizations
Document Authentication
Delegations Of Authority
Board Portal
Document Retention
Mining
Multi-Entity Governance

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