Executive Assistant

Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.

This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It’s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.

Duties & Responsibilities

• Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization.
• Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders.
• Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up.
• Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements.
• Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones.
• Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time.
• Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization.
• Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information.
• Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.

What We’re Looking For

• 6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
• Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required
• Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes
• Experience with SEDAR+ and public-company filings is an asset
• Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting
• Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly
• Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations
• Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next
• Sound judgment and exceptional discretion when handling confidential and highly sensitive information
• Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment

Compensation & Benefits

• Base salary of $90,000–$110,000, depending on experience and qualifications
• Discretionary performance-based bonus, plus ST and LT incentive
• Extended health benefits
• Group RRSP with employer matching from day one
• 4 weeks’ vacation, plus 10 paid personal/sick days
• Collaborative, values-driven team with a genuine commitment to work-life balance