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Smith Legal Search

Executive Assistant

Vancouver, BC, Canada

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Oct 28, 2026
Experience: 6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.

This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It’s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.

Duties & Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization.
Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders.
Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up.
Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements.
Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones.
Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time.
Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization.
Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information.
Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.

What We’re Looking For

6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required
Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes
Experience with SEDAR+ and public-company filings is an asset
Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting
Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly
Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations
Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next
Sound judgment and exceptional discretion when handling confidential and highly sensitive information
Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment

Compensation & Benefits

Base salary of $90,000–$110,000, depending on experience and qualifications
Discretionary performance-based bonus, plus ST and LT incentive
Extended health benefits
Group RRSP with employer matching from day one
4 weeks’ vacation, plus 10 paid personal/sick days
Collaborative, values-driven team with a genuine commitment to work-life balance

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board, including complex calendar and travel management and end-to-end Board and Committee meeting coordination. Support investor relations, SEDAR+ filings, corporate reporting, expense reconciliation, correspondence, and secure handling of confidential materials.

Requirements

Requires 6–8+ years of senior executive assistant experience supporting C-suite executives and a Board, with demonstrated Board and Committee support experience. Candidates should understand public-company processes and governance, manage complex schedules and travel across time zones, and demonstrate strong organization, discretion, judgment, and Microsoft Office proficiency; SEDAR+ and Board portal experience are assets.

Skills

Executive Support
Board And Committee Support
Calendar Management
Travel Coordination
Corporate Governance
SEDAR+ Filings
Public-Company Disclosure
Investor Relations Support
Meeting Coordination
Document Management
Microsoft Office
Excel
Time Management
Confidentiality
Judgment And Discretion
Stakeholder Communication

Benefits

Performance-Based Bonus
Short-Term Incentive
Long-Term Incentive
Extended Health Benefits
Group RRSP With Employer Matching
Four Weeks' Vacation
Ten Paid Personal/Sick Days
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
General Counsel
Board Of Directors
Board And Committee Meetings
Corporate Governance
Publicly Listed Company
Mining
SEDAR+
Public-Company Disclosure
Investor Relations
Shareholder Relations
Executive Calendar Management
International Travel
Microsoft Office
Excel
Board Portals
Governance Packages
Agendas
Meeting Minutes
Regulatory Timelines
Corporate Reporting
Expense Reconciliation
Document Management
Confidential Information
Stakeholder Communications

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