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Added 12 mins ago
Assistant Store Manager - Smart Centres Vernon
Reitmans (Canada) Ltée/Ltd
Vernon, BC
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 12 mins ago
Retail Shop Manager on Duty, King West
Equinox
Toronto, ON
Full-time
…direction from the Regional, District or Area Shop Manager and the Assistant Manager on business strategy and action plans to ensure maximum productivity and compliance with all company…
Added 27 mins ago
Store Manager
Vast auto Distribution
Kingston, ON
Work directly with the assistant management team to ensure all team members receive proper training in all areas.
Added 27 mins ago
Assistant manager
Vast auto Distribution
Kingston, ON
Optimize daily operations and manage changes in assignments.
Added 27 mins ago
Retail Floor Team Member - Whitby (Part-Time)
Talize Inc / Recycling Rewards
Whitby, ON
Part-time
Answer incoming calls and assist with donation door operations.
Added 56 mins ago
Personal Assistant to the President
Samee Metal Trading
Puslinch, ON
Full-time
Note: This position is distinct from the President’s Executive Assistant, who handles corporate priorities, business meetings, and company operations. The Personal Assistant focuses…
Added 56 mins ago
Maintenance Assistant (Casual Part Time)
COGIR Real Estate
Moose Jaw, SK
Part-time
Reporting to the Maintenance Manager, the Maintenance Assistant executes routine repairs and carries out minor maintenance operations with a focus on providing superior customer service to…
Added 56 mins ago
Pharmacy Assistant
Whitby Compounding Pharmacy & Medical Centre
Whitby, ON
Full-time
Role Description The Pharmacy Assistant is a full-time, on-site role based at Whitby Compounding Pharmacy & Medical Centre in Whitby, ON. In this position, the Pharmacy Assistant supports…
Added 1 hour ago
Executive Assistant, Corporate Client Group
Royal Bank of Canada
Calgary, AB
Full-time
An exciting opportunity to join our team as an Executive Assistant in Corporate Client Group’s Relationship Management team (CCG-RM). CCG-RM is dedicated to delivering a complete range of…
Added 1 hour ago
Assistant Manager, Guest Experience | Cornwall Centre
lululemon
Regina, SK
Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 1 hour ago
Assistant Manager
Sporting Life Group
Laval, QC
As an Assistant Manager, your main purpose of the position is to drive sales, profitability and customer service in our retail stores through developing and driving a selling culture,…
Added 1 hour ago
Finance Manager (full-time onsite)
Good Shepherd Ministries
Brampton, ON · Regional Municipality of Peel, ON
Full-time
We are currently accepting applications for an Finance Manager (full-time onsite). Reporting to the Assistant Executive Director, the Finance Manager enhances the dignity and quality of…
Added 1 hour ago
assistant manager, fast food
Jugo Juice
Calgary, AB
Full-time
Added 1 hour ago
assistant manager - food services
Petro-Canada
Gatineau, QC
Full-time
Added 1 hour ago
assistant manager, fast food
Dairy Queen
Timmins, ON
Full-time
Added 2 hours ago
Administrative Assistant
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
Full-time
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This…
Added 2 hours ago
Assistant Manager, Guest Experience | Midtown, Saskatoon
lululemon
Saskatoon, SK
Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 2 hours ago
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
Full-time
…Medicine at UBC, participate in Divisional and Departmental operations initiatives and staff meetings, and to support clinical and health services research of the division. Successful…
Added 2 hours ago
Assistant manager, restaurant
Subway
Duncan, BC
Full-time
Plan, organize, direct, control and evaluate daily operations
Added 2 hours ago
Restaurant assistant manager
Tim Hortons Québec
Amherst, NS
Full-time
Added 3 hours ago
Assistant General Manager of Guest Experience
Montanas BBQ & Bar
Toronto, ON · Etobicoke, ON
Full-time
Overview: Our Assistant Managers are hands-on and work as a team with each associate to deliver the Perfect Guest Experience to our Guests each and every time.
Added 3 hours ago
Assistant Food Service Manager - Private School
Aramark Canada
Toronto, ON
$53,045 to $55,000 CAD / year
Full-time
Aramark is recruiting an experienced Assistant Food Service Manager to support our culinary and catering operations at a private school in Toronto. This role supports our teams and daily…
Added 4 hours ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 4 hours ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
Added 4 hours ago
Assistant Vice President - Company Secretarial / Vice-président adjoint, Secrétariat d’entreprise
The Maples Group (Financial Services)
Montreal, QC
Full-time
Position: Assistant Vice President – Company Secretarial

Smith Legal Search

Executive Assistant

Vancouver, BC, Canada

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Oct 28, 2026
Experience: 6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.

This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It’s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.

Duties & Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization.
Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders.
Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up.
Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements.
Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones.
Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time.
Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization.
Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information.
Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.

What We’re Looking For

6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required
Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes
Experience with SEDAR+ and public-company filings is an asset
Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting
Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly
Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations
Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next
Sound judgment and exceptional discretion when handling confidential and highly sensitive information
Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment

Compensation & Benefits

Base salary of $90,000–$110,000, depending on experience and qualifications
Discretionary performance-based bonus, plus ST and LT incentive
Extended health benefits
Group RRSP with employer matching from day one
4 weeks’ vacation, plus 10 paid personal/sick days
Collaborative, values-driven team with a genuine commitment to work-life balance

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board, including complex calendar and travel management and end-to-end Board and Committee meeting coordination. Support investor relations, SEDAR+ filings, corporate reporting, expense reconciliation, correspondence, and secure handling of confidential materials.

Requirements

Requires 6–8+ years of senior executive assistant experience supporting C-suite executives and a Board, with demonstrated Board and Committee support experience. Candidates should understand public-company processes and governance, manage complex schedules and travel across time zones, and demonstrate strong organization, discretion, judgment, and Microsoft Office proficiency; SEDAR+ and Board portal experience are assets.

Skills

Executive Support
Board And Committee Support
Calendar Management
Travel Coordination
Corporate Governance
SEDAR+ Filings
Public-Company Disclosure
Investor Relations Support
Meeting Coordination
Document Management
Microsoft Office
Excel
Time Management
Confidentiality
Judgment And Discretion
Stakeholder Communication

Benefits

Performance-Based Bonus
Short-Term Incentive
Long-Term Incentive
Extended Health Benefits
Group RRSP With Employer Matching
Four Weeks' Vacation
Ten Paid Personal/Sick Days
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
General Counsel
Board Of Directors
Board And Committee Meetings
Corporate Governance
Publicly Listed Company
Mining
SEDAR+
Public-Company Disclosure
Investor Relations
Shareholder Relations
Executive Calendar Management
International Travel
Microsoft Office
Excel
Board Portals
Governance Packages
Agendas
Meeting Minutes
Regulatory Timelines
Corporate Reporting
Expense Reconciliation
Document Management
Confidential Information
Stakeholder Communications

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