Litigation Legal Assistant

Ready to be the person a busy litigation partner can’t do without?

Our client, a leading national business law firm in downtown Toronto, is seeking an experienced Litigation Legal Assistant to support a dynamic group of lawyers. This is a chance to work on high-profile, complex disputes at a firm known for top-tier work. The role comes with the structure, resources and professional development you’d expect from a market leader.

The ideal candidate runs a lawyer’s practice with confidence. Anticipating needs, keeping files moving and handling clients with polish and discretion. If you thrive in a fast-paced environment and take real ownership of your work, this is a role where you’ll be relied on and recognized.

Duties & Responsibilities

• Manage the day-to-day practices of several litigation lawyers, with a focus on efficiency and responsiveness
• Monitor and manage lawyers’ inboxes, staying on top of file developments and responding where appropriate
• Oversee busy calendars, scheduling meetings and appointments, booking rooms, AV and catering, preparing agendas and arranging travel
• Act as a trusted point of contact for clients, colleagues and outside parties, and build strong client relationships
• Draft, format, proofread and finalize correspondence, court documents and other materials, using in-house document production support where needed
• Open new matters, including conflict and intake research, and set up and maintain electronic files
• Manage the billing cycle from start to finish: chase outstanding time entries, edit pre-bills, prepare invoices, confirm fees and disbursements, and respond to client billing questions
• Support business development, including presentations, speaking notes, pitch materials, lawyer bios and CRM updates
• Assist lawyers with firm leadership responsibilities and external board commitments
• Respond to and follow through on audit letter requests

What We’re Looking For

• 3+ years of experience as a legal assistant, ideally supporting a litigation partner at a large firm
• College diploma in legal, office or business administration, or an equivalent mix of education and experience
• Working knowledge of litigation procedures, with strong drafting and proofreading skills
• Excellent organization, time management and multitasking abilities
• Sound judgment, discretion and a high standard of confidentiality
• Advanced proficiency with standard office software and document management systems
• A team player who also takes initiative and works well independently