Jobs near Toronto, ON

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Added 6 mins ago
Intermediate Auto Claims Advisor/Adjuster (Toronto, ON - Hybrid)
Aviva
Toronto, ON
To meet our customer’s needs, you must be available to work on a rotating shift schedule during the hours of 8am to 6pm on Monday through Friday
Added 6 mins ago
Intermediate Auto Claims Advisor/Adjuster (Markham, ON - Hybrid)
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To meet our customer’s needs, you must be available to work on a rotating shift schedule during the hours of 8am to 6pm on Monday through Friday
Added 6 mins ago
SP
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B
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Added 6 mins ago
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CP
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Added 6 mins ago
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Added 21 mins ago
AG
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Smith Legal Search

Practice Assistant

Toronto, ON, Canada

$75,000 to $95,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $75,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Dec 12, 2026
Work location: Hybrid work model: about 4 days in office, with 1 remote day per week
Experience: Minimum 5+ years of experience as a practice, executive or legal assistant at a law firm, supporting a senior partner
Posting language: English
Posted: Nov 12, 2026

Original job description

Are you an experienced practice assistant who keeps a busy partner’s world running smoothly? This is an opportunity to support a leading practice at one of the most respected names in the legal industry.

Our client, a large international law firm in downtown Toronto, is seeking a Practice Assistant to support a well-established Senior Partner and their practice group. The partner is highly regarded in the field, and the practice is busy and client-facing. They’re looking for a polished, reliable professional who can step in confidently and take ownership of the desk.

This role suits someone who stays ahead of what’s coming, manages competing priorities with ease and takes pride in getting the details right. If you’re known as the steady, trusted right hand to a senior lawyer, you’ll find this role rewarding and high impact.

Duties & Responsibilities:

Manage the full billing cycle, from docketing through pre-bills and final invoices, following up with timekeepers on outstanding time
Partner with the accounting team on billing, collections, write-offs and client-specific billing requirements
Monitor work in progress, receivables and budgets, flagging concerns early
Manage the partner’s inbox and calendar, prioritizing what needs attention and keeping deadlines on track
Act as a professional, trusted point of contact for clients, colleagues and outside parties
Draft, format and proofread correspondence and documents
Coordinate meetings, travel, catering and AV, and prepare expense reports
Handle new matter intake, engagement letters and conflict checks
Open, organize and maintain electronic files in the firm’s document management system
Assemble pitch and proposal materials, including bios, rates and experience summaries
Support speaking engagements, conferences, publications and other business development initiatives
Track professional licensing renewals and continuing education requirements
Provide backup support to colleagues and liaise with other departments as needed

What We’re Looking For

Minimum 5+ years of experience as a practice, executive or legal assistant at a law firm, supporting a senior partner
Strong billing experience, including docketing, pre-bills and invoice finalization
Legal assistant or office administration diploma, or equivalent education and experience
Excellent judgment and discretion with confidential client information
A proactive, resourceful approach and the ability to anticipate needs
Outstanding organization and attention to detail in a fast-paced environment
Advanced proficiency with standard office software, document management systems and legal billing platforms

Compensation & Benefits

Salary between $75,000 - $95,000 based on experience
Discretionary year-end bonus
3–4 weeks’ vacation, depending on experience
One of the most comprehensive benefits packages in the industry
Hybrid work model: about 4 days in office, with 1 remote day per week

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the senior partner’s practice support, including billing, docketing, inbox and calendar management, client communications, document preparation, and matter intake. Coordinate meetings, travel, files, business development materials, professional requirements, and collaboration with accounting and other departments.

Requirements

Requires at least five years of experience as a practice, executive, or legal assistant at a law firm supporting a senior partner, with strong legal billing experience. Candidates should have a relevant diploma or equivalent experience, excellent judgment and discretion, strong organization and attention to detail, and advanced proficiency with office software, document management systems, and legal billing platforms.

Skills

Legal Billing
Docketing
Pre-Bill Preparation
Invoice Finalization
Collections Coordination
Budget Monitoring
Calendar Management
Inbox Management
Client Relations
Document Drafting And Proofreading
Meeting And Travel Coordination
Matter Intake
Conflict Checks
Document Management Systems
Business Development Support
Confidentiality And Discretion

Benefits

Salary Of $75,000–$95,000
Discretionary Year-End Bonus
3–4 Weeks’ Vacation
Hybrid Work Model

Visa sponsorship

Not detected in the job text

Keywords

Practice Assistant
Law Firm
Senior Partner
Legal Practice
Billing Cycle
Docketing
Pre-Bills
Invoice Finalization
Timekeepers
Collections
Write-Offs
Work In Progress
Receivables
Budgets
Client-Specific Billing
Matter Intake
Engagement Letters
Conflict Checks
Document Management System
Pitch Materials
Business Development
Professional Licensing
Continuing Education
Legal Billing Platforms
Hybrid Work

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Work requirements

Jobs near Toronto, ON