Practice Assistant

Are you an experienced practice assistant who keeps a busy partner’s world running smoothly? This is an opportunity to support a leading practice at one of the most respected names in the legal industry.

Our client, a large international law firm in downtown Toronto, is seeking a Practice Assistant to support a well-established Senior Partner and their practice group. The partner is highly regarded in the field, and the practice is busy and client-facing. They’re looking for a polished, reliable professional who can step in confidently and take ownership of the desk.

This role suits someone who stays ahead of what’s coming, manages competing priorities with ease and takes pride in getting the details right. If you’re known as the steady, trusted right hand to a senior lawyer, you’ll find this role rewarding and high impact.

Duties & Responsibilities:

• Manage the full billing cycle, from docketing through pre-bills and final invoices, following up with timekeepers on outstanding time
• Partner with the accounting team on billing, collections, write-offs and client-specific billing requirements
• Monitor work in progress, receivables and budgets, flagging concerns early
• Manage the partner’s inbox and calendar, prioritizing what needs attention and keeping deadlines on track
• Act as a professional, trusted point of contact for clients, colleagues and outside parties
• Draft, format and proofread correspondence and documents
• Coordinate meetings, travel, catering and AV, and prepare expense reports
• Handle new matter intake, engagement letters and conflict checks
• Open, organize and maintain electronic files in the firm’s document management system
• Assemble pitch and proposal materials, including bios, rates and experience summaries
• Support speaking engagements, conferences, publications and other business development initiatives
• Track professional licensing renewals and continuing education requirements
• Provide backup support to colleagues and liaise with other departments as needed

What We’re Looking For

• Minimum 5+ years of experience as a practice, executive or legal assistant at a law firm, supporting a senior partner
• Strong billing experience, including docketing, pre-bills and invoice finalization
• Legal assistant or office administration diploma, or equivalent education and experience
• Excellent judgment and discretion with confidential client information
• A proactive, resourceful approach and the ability to anticipate needs
• Outstanding organization and attention to detail in a fast-paced environment
• Advanced proficiency with standard office software, document management systems and legal billing platforms

Compensation & Benefits

• Salary between $75,000 - $95,000 based on experience
• Discretionary year-end bonus
• 3–4 weeks’ vacation, depending on experience
• One of the most comprehensive benefits packages in the industry
• Hybrid work model: about 4 days in office, with 1 remote day per week