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SMS Equipment Inc.

Time Capture Coordinator

Acheson, AB, T7X 6P9, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

SMS Equipment is looking for a detail-oriented Time Capture Coordinator to support Payroll Operations through the accurate processing, validation, and auditing of employee time records. This role plays a key part in ensuring payroll accuracy, maintaining compliance with collective agreements, and providing administrative support within a fast-paced service environment.

Work Location: Acheson, AB.
Work Arrangement: Hybrid – providing the flexibility to work remotely up to 2 days per week.
Schedule: Monday to Friday, with alternating weekend coverage approximately every 2nd to 3rd weekend for 3-6 hours per day.

What You'll Do

Process and enter timecards for hourly employees, union employees, and supervisors into company systems.
Verify, balance, and audit employee hours to ensure accuracy and payroll compliance.
Ensure employee hours are administered in accordance with applicable collective agreement terms and conditions.
Follow up with supervisors regarding missing approvals, incomplete timecards, and discrepancies.
Run payroll audits and reports to ensure all employee paid and non-paid hours are properly accounted for.
Complete pay period balancing activities and related payroll checklists.
Respond to routine employee inquiries and collaborate with branch personnel and Human Resources regarding time entry matters.
Maintain electronic records and scanned timecard documentation.
Prepare payroll-related reports required for auditing and operational purposes.
Protect confidential employee information and maintain the integrity of payroll operations.
Provide additional administrative support and other duties as assigned.

What You Bring

The successful candidate will have a Grade 12 diploma and previous office experience in an industrial environment. They will be highly detail-oriented with strong time management skills and the ability to work independently while managing multiple priorities.

Other requirements include:

Strong computer skills, including Microsoft Office applications and electronic business systems.
Excellent verbal communication skills and the ability to effectively exchange information with internal stakeholders.
Strong organizational skills, attention to detail, and accuracy in data entry.
Ability to analyze information, exercise sound judgment, and prioritize work in a busy environment.
Commitment to maintaining confidentiality and handling sensitive information appropriately.

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.

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More about this job

Responsibilities

The Time Capture Coordinator is responsible for processing, validating, and auditing employee time records to ensure payroll accuracy and compliance. This role also involves collaborating with supervisors and HR to resolve discrepancies and maintaining accurate electronic documentation.

Requirements

Candidates must possess a Grade 12 diploma and previous office experience in an industrial environment. Strong computer skills, attention to detail, and the ability to manage multiple priorities are essential for this position.

Skills

Payroll processing
Timekeeping
Data entry
Auditing
Microsoft Office
Time management
Attention to detail
Communication
Analytical skills
Confidentiality
Record keeping
Payroll compliance

Benefits

Competitive wages
Comprehensive group benefits plan
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Time Capture
Timecards
Auditing
Compliance
Collective Agreements
Data Entry
Microsoft Office
Administrative Support
Payroll Operations
Industrial Environment
Reporting
Confidentiality
Record Management
Payroll Balancing

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