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Smythe LLP

Administrative Assistant - Contract 6 months

Vancouver, BC, V6C 2B3, Canada

Pay: $50,000/year (prorated) Location: Downtown Vancouver, BC · Full-time

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Job details

Pay: Pay: $50,000/year (prorated) Location: Downtown Vancouver, BC
Job type: Full-time
Experience: 1+ years of experience in an office environment would be an asset as would experience in a professional services firm
Posting language: English
Posted: Oct 26, 2026

Original job description

Administrative Assistant (Contract 6 months)

Pay: $50,000/year (prorated)
Location: Downtown Vancouver, BC

Smythe LLP is seeking an organized and hardworking Administrative Assistant (6 months contract) to join our downtown Vancouver office. If you’re looking for a new challenge to join a dynamic team of professionals who collaborate every day to deliver enduring value to our clients, and to progress the skills of our people, then apply today!

Our Firm

Smythe is a Chartered Professional Accounting (CPA) firm with office locations in Vancouver, North Vancouver, and Langley. With over 200 staff and partners, Smythe has the resources to serve businesses of all sizes, both private and public, and is one of the largest independent CPA firms in BC.

Established in 1980, we are recognized for exceptional work in the areas of assurance, taxation and business advisory services for private and public companies, family-owned businesses and not-for-profit clients.

We have a depth of experience and expertise in many industry sectors, including real estate and construction, hospitality, technology and resource industries.

The opportunity

Smythe is looking for an Administrative Assistant who can provide support on a range of activities to our Assurance team, or other practice groups as required

Responsibilities

Support Partners/Managers to ensure tasks and deadlines are met

Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.

Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.

Liaise with internal staff at all levels to resolve administrative inquiries

Prepare client materials and documents

Maintain electronic filing system

Prepare written responses to routine inquiries (CRA follow-up correspondence, forward mail to clients, etc.)

Update and ensure the accuracy of the organization's databases

General clerical duties include scanning, photocopying, faxing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required

Oversee with front desk responsibilities, including answering phone calls, welcoming clients, and general office upkeep such as maintaining cleanliness in shared spaces.

Sort, distribute, and send mail, faxes, and courier packages

Order, receive, and maintain office supply inventory

Assist with Firm events and initiatives where needed.

What we are looking for

1+ years of experience in an office environment would be an asset as would experience in a professional services firm

Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat

Proficiency to quickly learn software and adopt new technology

Good judgment and analytical skills with a strong focus on attention to detail

Proven ability to deal with sensitive materials with a high degree of tact and discretion

Excellent client service and interpersonal skills

Excellent command of verbal and written English, with proven ability to communicate clearly and professionally

Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks

Excellent judgment and strong problem-solving skills

You will need to

Occasional extra hours and attendance at events outside the regular workweek
Must be able to lift up to 25lbs

The Smythe Advantage

At Smythe we are committed to the development of our people and offer a competitive salary package. We have a team of highly engaged contributors that strive for excellence every day which make Smythe a rewarding place to work. Our people really are the Smythe Advantage. Come join our team and find out for yourself.

If you want to learn more about Life at Smythe, visit our website www.smythecpa.com, follow us on Instagram @lifeatsmythe or LinkedIn @Smythe LLP.

We thank you for your application and will reach out regarding on any updates to your application.

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More about this job

Responsibilities

The Administrative Assistant will provide support to the Assurance team by preparing documents, managing correspondence, and maintaining electronic filing systems. Additionally, the role involves front desk duties, office supply management, and assisting with firm events.

Requirements

Candidates should have at least one year of office experience, preferably in a professional services firm. Proficiency in Office365 and Adobe products is required, along with strong communication, organizational, and analytical skills.

Skills

Administrative support
Office365
Adobe Acrobat
Excel
PowerPoint
Outlook
Proofreading
Data entry
Client service
Time management
Project management
Communication
Problem-solving
Attention to detail
Filing
Clerical duties

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Assurance
CPA firm
Office365
Adobe Acrobat
Outlook
Excel
PowerPoint
Data management
Clerical
Front desk
Client service
Project management
Time management
Professional services
Database maintenance
Inventory management
Proofreading
Correspondence
Scheduling

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