Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 8,871
Employers: 3,861

Advertised starting pay

Average starting payCAD / hour: $31.25Across 1,006 listings
Average starting payCAD / year: $71,158Across 637 listings
Average starting payUSD / year: $76,192Across 32 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $26.49Across 17 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%70 listings
Hybrid: 13%1,171 listings
On-site: 85%7,579 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (419), HealthCareersInSask.ca (179), Winnipeg Regional Health Authority (75).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 7 days ago
IH
Patient Registration/Cashier/Health Records Clerk
Interior Health Authority
Oliver, BC
- Full-time
Added 7 days ago
SL
Assistant Corporate Secretary
Smith Legal Search
Vancouver, BC
- $110,000 to $140,000 CAD / year
- Full-time
Assistant Corporate Secretary | Vancouver | In-Office
Added 7 days ago
PE
Administrative Assistant
PTW Energy Services
Hinton, AB
- Full-time
Added 7 days ago
PC
Administrative Assistant
PwC Canada
Toronto, ON
- Full-time
Added 7 days ago
PC
Administrative Assistant
PwC Canada
Calgary, AB
- Full-time
Added 7 days ago
PC
Administrative Assistant
PwC Canada
Montreal, QC
- Full-time
Added 7 days ago
PC
Administrative Assistant
PwC Canada
Vancouver, BC
- Full-time
Added 7 days ago
LE
ADMINISTRATIVE SECRETARY - 38 WEEKS
LCI Education
Montréal-Ouest, QC
- Full-time
Added 7 days ago
PC
Administrative Assistant
PwC Canada
Ottawa, ON
- Full-time
Added 7 days ago
C
Market Administrative Assistant
CIBC
Port Coquitlam, BC
- Full-time
Added 7 days ago
SL
Administrative Assistant - Contract 6 months
Smythe LLP
Vancouver, BC
- Full-time
…Assistant (6 months contract) to join our downtown Vancouver office. If you’re looking for a new challenge to join a dynamic team of professionals who collaborate every day to deliver…
Added 7 days ago
SL
Receptionist
Smythe LLP
Vancouver, BC
- Full-time
Added 7 days ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Added 7 days ago
RB
Administrative Assistant
Royal Bank of Canada
ON · GREATER SUDBURY / GRAND SUDBURY, Ontario
- Full-time
Added 7 days ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
Added 7 days ago
EI
Office Manager
EBC Inc.
Mississauga, ON
- Full-time
…Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive…
Added 7 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 7 days ago
GR
Executive Assistant to the Director
Goldbeck Recruiting
Vancouver, BC
- Full-time
Added 7 days ago
T
Strategic Sourcing Specialist
TransAlta
Calgary, AB
- Full-time
Added 7 days ago
CL
ADMINISTRATIVE SECRETARY - 38 WEEKS
Collège LaSalle, Montréal
Montréal-Ouest, QC
- Full-time
Added 7 days ago
AC
Senior Technical Sourcing Specialist (Engineering Background)
Amphenol Communications Solutions
Markham, ON
- Full-time
Added 7 days ago
J
Administrative technician • Claims management
JobsMedia.io
Quebec, QC
- Full-time
Added 7 days ago
GE
Field Operations Supervisor
GFL Environmental Inc.
Saskatoon, SK
- Full-time
Added 7 days ago
AE
Security Operations Supervisor
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Added 7 days ago
DG
Receptionist
Dilawri Group of Companies
ON · Ontario, Canada
- Part-time

Smythe LLP

Executive Assistant

Vancouver, BC, V6C 2B3, Canada

Salary: $80,000 - $95,000/year Location: Downtown Vancouver · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $80,000 - $95,000/year Location: Downtown Vancouver
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant

Salary: $80,000 - $95,000/year
Location: Downtown Vancouver

Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.

The ideal candidate is a resourceful, technology-minded administrative professional who anticipates needs, exercises sound judgment, and maintains a high degree of discretion.

The Opportunity

We have an exciting opportunity for an experienced Executive Assistant to join the Smythe team, providing high-level support to our Assurance Practice Group Leader.

This role is well suited to someone who takes ownership, confidently manages complex and competing priorities, and recognizes opportunities to improve how work gets done. You will combine exceptional support with sound judgment, excellent communication and a continuous-improvement mindset. You are proactive in anticipating your Executive’s needs to help manage their work effectively.

In this role, you will:

Provide proactive executive-level support, taking ownership of complex priorities and exercising sound judgment to ensure a high level of preparation, coordination, and follow-through.
Anticipate your Executive’s needs and priorities, looking ahead to identify requirements, potential challenges, and opportunities for support before they arise, ensuring they are prepared and administrative needs are addressed appropriately.
Manage high-priority, time-sensitive, and confidential matters, exercising discretion while preparing and coordinating professional correspondence, presentations, reports, meeting materials, and other client-facing documents.
Serve as a trusted point of contact for Partners, clients, and internal stakeholders, proactively coordinating communications and priorities while navigating competing demands and resolving challenges independently.
Plan and coordinate large-scale events, conferences, meetings, and firm-wide activities, managing complex logistics and stakeholder requirements to deliver a seamless and high-quality experience.
Leverage Microsoft Copilot, AI, automation, and other technology to optimize administrative workflows, improve productivity, reduce manual processes, and enhance the support provided to Partners and teams.
Contribute to process, data, and system improvement initiatives, supporting documentation, testing, implementation, and the continued evolution of administrative tools and ways of working.
Collaborate with Senior Admins and cross-functional teams to support process improvements, data governance, maintain procedures, and contribute to training and knowledge-sharing initiatives.

What You Bring

5+ years of progressive experience in executive administration, senior administrative support, or a related professional services environment, with demonstrated success supporting senior leaders and managing complex priorities.
Exceptional organizational and communication skills, with the ability to anticipate needs, exercise sound judgment, manage sensitive and highly confidential information, and provide polished, executive-level support with limited oversight.
Strong technology capabilities and a demonstrated interest in using Microsoft 365, Copilot, AI, automation, and digital tools to improve workflows, increase efficiency, and find better ways of working.
Highly proactive, resourceful, and solutions-focused, with the ability to manage competing priorities, navigate change, resolve challenges independently, and maintain a consistently high standard of accuracy and professionalism.
Experience coordinating complex meetings, large-scale events, conferences, and business activities, with strong attention to detail and the ability to effectively manage multiple stakeholders and logistics.
Strong relationship-building skills, with the confidence and professionalism to work effectively with Partners, clients, and internal stakeholders while delivering an exceptional level of service.

Why Join Smythe?

At Smythe, we combine the opportunities of a growing firm with a supportive, entrepreneurial culture where people genuinely enjoy working together.

About Smythe

Smythe LLP is a leading professional services firm with offices in Vancouver, North Vancouver, and Langley. Since 1980, we have helped clients across BC, Canada, and internationally with accounting, tax, assurance, and advisory services.

Learn more about Life at Smythe at www.smythecpa.com and follow us on Instagram (@lifeatsmythe) and LinkedIn (Smythe LLP).

If you're an experienced Executive Assistant who is excited to provide proactive support, embrace technology, and make an impact in a growing firm, we'd love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide proactive executive-level support to the Assurance Practice Group Leader by managing complex priorities and anticipating administrative needs. Coordinate high-level communications, meetings, and events while leveraging technology to optimize workflows and improve productivity.

Requirements

Requires 5+ years of progressive experience in executive administration or a related professional services environment. Candidates must demonstrate strong technology capabilities, exceptional organizational skills, and the ability to manage confidential matters with sound judgment.

Skills

Executive support
Administrative management
Communication
Microsoft 365
Microsoft Copilot
AI tools
Automation
Event planning
Project coordination
Data governance
Problem solving
Relationship building
Confidentiality
Time management
Process improvement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Assurance Practice
Administrative Support
Microsoft 365
Microsoft Copilot
AI
Automation
Data Governance
Event Coordination
Professional Services
Process Improvement
Stakeholder Management
Confidentiality
Workflow Optimization
Reporting
Presentation Preparation
Logistics Management
Accounting
Tax
Advisory Services

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