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Added 1 hour ago
PE
Administrative Assistant
PTW Energy Services
Hinton, AB
- Full-time
PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project…
Added 1 hour ago
PC
Administrative Assistant
PwC Canada
Ottawa, ON
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 1 hour ago
C
Market Administrative Assistant
CIBC
Port Coquitlam, BC
- Full-time
…President (MVP) and the Market Office. As a Market Administrative Assistant you’ll build strong working relationships with the leaders supporting the MVP, by coordinating meetings,…
Added 2 hours ago
SL
Administrative Assistant - Contract 6 months
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP is seeking an organized and hardworking Administrative Assistant (6 months contract) to join our downtown Vancouver office. If you’re looking for a new challenge to join a…
Added 2 hours ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 2 hours ago
RB
Administrative Assistant
Royal Bank of Canada
ON · GREATER SUDBURY / GRAND SUDBURY, Ontario
- Full-time
…join our leading wealth management firm as an Administrative…
Added 2 hours ago
UO
Sessional Lecturer - FSL206H5S Functional French-Low Intermediate II
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 2 hours ago
UO
Sessional Lecturer - LIN104H5S English Sounds
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 2 hours ago
UO
Sessional Instructional Assistant, MMI1070H Economics of Business Strategy, 2027 (Jan - April)
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 2 hours ago
K
Legal Assistant
KPMG
ON · Toronto, Ontario
- Full-time
At least two years of experience in a legal assistant role
Added 2 hours ago
RH
Controller
Robert Half
Waterloo, ON
- Contract
Robert Half is seeking a Controller to support the finance team for one of the clients in manufacturing industry. This role comes at a critical time of year and will play an important part…
Added 2 hours ago
UO
Arts Research Centres Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $4,719 to $4,960 CAD / month
- Full-time
…works closely with the Director, Research Development. The Assistant interacts frequently with faculty members, staff, and students within research centres based in Arts, as well as staff…
Added 3 hours ago
BP
Administrative Assistant
BNP Paribas
Montreal, QC
- Full-time
Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Added 3 hours ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Is looking for a pure Executive Assistant role
Added 3 hours ago
TT
Museum Archives Assistant
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
The purpose of this Position is to provide professional archival support within the Secwépemc Museum and Heritage Park and will work as an assistant to the Archivist.
Added 3 hours ago
OJ
Assistant General Counsel – Insurance Regulatory & Corporate
Oliver James
Toronto, ON
- Full-time
Assistant General Counsel – Insurance & Regulatory
Added 4 hours ago
L
Assistant Branch Manager - Office 1714
LendDirect
Medicine Hat, AB
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 4 hours ago
AF
Assistant Branch Manager - Office 1714
Attain Finance
Medicine Hat, AB
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 4 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Sudbury, ON · Greater Sudbury, ON
- Full-time
…join our leading wealth management firm as an Administrative…
Added 4 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
…join our leading wealth management firm as an Administrative…
Added 4 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 4 hours ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Our client, a growing financial services organization, is seeking a proactive and resourceful Executive Assistant to provide dedicated support to a senior leader. This is an exciting…
Added 4 hours ago
M
Sr. Vendor & Operations Lead
McKesson
Mississauga, ON
- Full-time
Coordinate renewal reviews with Procurement, Legal, Finance, HR, and Technology stakeholders.
Added 4 hours ago
Assistant Professor in Economics
University of Guelph
Guelph, ON
The Department of Economics and Finance in the Gordon S. Lang School of Business and Economics at the University of Guelph invites applications from candidates with teaching expertise in…
Added 5 hours ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.

Smythe LLP

Executive Assistant

Vancouver, BC, V6C 2B3, Canada

Salary: $80,000 - $95,000/year Location: Downtown Vancouver · Full-time

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Job details

Pay: Salary: $80,000 - $95,000/year Location: Downtown Vancouver
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant

Salary: $80,000 - $95,000/year
Location: Downtown Vancouver

Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.

The ideal candidate is a resourceful, technology-minded administrative professional who anticipates needs, exercises sound judgment, and maintains a high degree of discretion.

The Opportunity

We have an exciting opportunity for an experienced Executive Assistant to join the Smythe team, providing high-level support to our Assurance Practice Group Leader.

This role is well suited to someone who takes ownership, confidently manages complex and competing priorities, and recognizes opportunities to improve how work gets done. You will combine exceptional support with sound judgment, excellent communication and a continuous-improvement mindset. You are proactive in anticipating your Executive’s needs to help manage their work effectively.

In this role, you will:

Provide proactive executive-level support, taking ownership of complex priorities and exercising sound judgment to ensure a high level of preparation, coordination, and follow-through.
Anticipate your Executive’s needs and priorities, looking ahead to identify requirements, potential challenges, and opportunities for support before they arise, ensuring they are prepared and administrative needs are addressed appropriately.
Manage high-priority, time-sensitive, and confidential matters, exercising discretion while preparing and coordinating professional correspondence, presentations, reports, meeting materials, and other client-facing documents.
Serve as a trusted point of contact for Partners, clients, and internal stakeholders, proactively coordinating communications and priorities while navigating competing demands and resolving challenges independently.
Plan and coordinate large-scale events, conferences, meetings, and firm-wide activities, managing complex logistics and stakeholder requirements to deliver a seamless and high-quality experience.
Leverage Microsoft Copilot, AI, automation, and other technology to optimize administrative workflows, improve productivity, reduce manual processes, and enhance the support provided to Partners and teams.
Contribute to process, data, and system improvement initiatives, supporting documentation, testing, implementation, and the continued evolution of administrative tools and ways of working.
Collaborate with Senior Admins and cross-functional teams to support process improvements, data governance, maintain procedures, and contribute to training and knowledge-sharing initiatives.

What You Bring

5+ years of progressive experience in executive administration, senior administrative support, or a related professional services environment, with demonstrated success supporting senior leaders and managing complex priorities.
Exceptional organizational and communication skills, with the ability to anticipate needs, exercise sound judgment, manage sensitive and highly confidential information, and provide polished, executive-level support with limited oversight.
Strong technology capabilities and a demonstrated interest in using Microsoft 365, Copilot, AI, automation, and digital tools to improve workflows, increase efficiency, and find better ways of working.
Highly proactive, resourceful, and solutions-focused, with the ability to manage competing priorities, navigate change, resolve challenges independently, and maintain a consistently high standard of accuracy and professionalism.
Experience coordinating complex meetings, large-scale events, conferences, and business activities, with strong attention to detail and the ability to effectively manage multiple stakeholders and logistics.
Strong relationship-building skills, with the confidence and professionalism to work effectively with Partners, clients, and internal stakeholders while delivering an exceptional level of service.

Why Join Smythe?

At Smythe, we combine the opportunities of a growing firm with a supportive, entrepreneurial culture where people genuinely enjoy working together.

About Smythe

Smythe LLP is a leading professional services firm with offices in Vancouver, North Vancouver, and Langley. Since 1980, we have helped clients across BC, Canada, and internationally with accounting, tax, assurance, and advisory services.

Learn more about Life at Smythe at www.smythecpa.com and follow us on Instagram (@lifeatsmythe) and LinkedIn (Smythe LLP).

If you're an experienced Executive Assistant who is excited to provide proactive support, embrace technology, and make an impact in a growing firm, we'd love to hear from you.

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More about this job

Responsibilities

Provide proactive executive-level support to the Assurance Practice Group Leader by managing complex priorities and anticipating administrative needs. Coordinate high-level communications, meetings, and events while leveraging technology to optimize workflows and improve productivity.

Requirements

Requires 5+ years of progressive experience in executive administration or a related professional services environment. Candidates must demonstrate strong technology capabilities, exceptional organizational skills, and the ability to manage confidential matters with sound judgment.

Skills

Executive support
Administrative management
Communication
Microsoft 365
Microsoft Copilot
AI tools
Automation
Event planning
Project coordination
Data governance
Problem solving
Relationship building
Confidentiality
Time management
Process improvement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Assurance Practice
Administrative Support
Microsoft 365
Microsoft Copilot
AI
Automation
Data Governance
Event Coordination
Professional Services
Process Improvement
Stakeholder Management
Confidentiality
Workflow Optimization
Reporting
Presentation Preparation
Logistics Management
Accounting
Tax
Advisory Services

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