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Added 5 mins ago
TS
Protection Services Worker
The Salvation Army in Canada
Fort McMurray, AB
- Full-time
Assist Facilities Manager/Maintenance Assistant with duties in all salvation army properties, when required.
Added 20 mins ago
S
Stage Experience Lead - Full Time
sephora.com
Toronto, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 35 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 35 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 35 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 35 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 1 hour ago
LP
Academic Aide
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Reporting to the Manager, Student Academic Services, this position requires an energetic individual with strong communications skills to support students with disabilities and mental health…
Added 1 hour ago
TM
Digital Media Specialist
Toronto Metropolitan University
Toronto, ON
- Temporary
…Specialist, and the Bridging Divides Social Media and Digital Content Assistant, The Digital Media Specialist will produce content for Bridging Divides at the Global Migration Institute web…
Added 1 hour ago
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Nursing Unit Assistant (NUA) - Arbutus Care Centre
VitalHires
Vancouver, BC
- Other
The Nursing Unit Assistant performs clerical and receptionist functions to support client care, including transcribing physician orders and managing client charts. They also coordinate…
Added 1 hour ago
S
Virtual Operations Assistant - SonoRAY
SonoRAY
Canada
- Full-time
We are looking for a highly organized and dependable Virtual Operations Assistant to support the day-to-day execution of SonoRAY's courses and operations.
Added 1 hour ago
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Medical Laboratory Assistant
Sanya’k̓ula
Port Moody, BC
- Part-time
Successful completion of a recognized Lab Assistant training program
Added 1 hour ago
S
Medical Laboratory Assistant
Sanya’k̓ula
Vancouver, BC
- Part-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.
Added 1 hour ago
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Medical Laboratory Assistant
Sanya’k̓ula
Port Moody, BC
- Temporary
Successful completion of a recognized Lab Assistant training program
Added 1 hour ago
S
Medical Laboratory Assistant
Sanya’k̓ula
North Vancouver, BC
- Part-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.
Added 1 hour ago
TU
Manager, Head Office & Facilities
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Coordinates departmental web content and communications to support the effective dissemination of current, accurate, and relevant information to internal and external audiences, in…
Added 1 hour ago
TU
Hospitality Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
Reports to the manager, administration and finance, with a dotted line to the assistant principal, programs. Provides essential support to the principal, and also supports the events and…
Added 2 hours ago
PO
Administrative Coordinator
Peak of the Market Ltd.
Winnipeg, MB
- Full-time
…the day-to-day operations of the office, the Senior Executive Assistant to the CEO, and various departments across Peak. This is a varied role where no two days are the same. You may be…
Added 2 hours ago
R
Administrative Assistant
Resilience
Mississauga, ON · CAN - ON - Mississauga - Meadowpine Blvd
- Full-time
…as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on…
Added 2 hours ago
UO
Manager, Head Office & Facilities
University of British Columbia
Vancouver, BC · UBCV | Civil and Mechanical Engineering Building (CEME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Coordinates departmental web content and communications to support the effective dissemination of current, accurate, and relevant information to internal and external audiences, in…
Added 2 hours ago
Senior Manager, Customer Experience
Hyundai Motor Company
Markham, ON
Collaborates with the CX Team, Parts Team and Aftersales Team to set and communicate priorities for the District Managers Aftersales and Assistant Zone Managers – Aftersales.
Added 3 hours ago
SG
Purchasing Assistant
Saliance Global Holdings Co. Ltd
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Reporting directly to the Owner and under the day-to-day supervision of the Project Manager, the Purchasing Assistant plays a key role in supporting the operations, projects, and strategic…
Added 3 hours ago
SE
Power System Junior Engineer
Schneider Electric
Winnipeg, MB · Toronto, ON · Ottawa, ON · Montreal, QC · Richmond, BC · UNAVAILABLE, Alberta
- Full-time
Must have strong communications skills to effectively communicate with customers, sales reps, and other technical support and inside staff.
Added 3 hours ago
RT
Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
- Full-time
This is not a traditional administrative assistant position. We are a growing public technology company with a small, hands-on team, and we are looking for someone who can take ownership,…
Added 3 hours ago
SE
Power System Junior Engineer
Schneider Electric
Ottawa, ON
- $64,000 to $96,000 CAD / year
- Full-time
Must have strong communications skills to effectively communicate with customers, sales reps, and other technical support and inside staff.
Added 3 hours ago
SE
Power System Junior Engineer
Schneider Electric
AB · Alberta, Canada
- $64,000 to $96,000 CAD / year
- Full-time
Must have strong communications skills to effectively communicate with customers, sales reps, and other technical support and inside staff.

Sobeys

Administrative Assistant

Ottawa, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers where your unique contributions drive success.

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers where your unique contributions drive success.

We currently have an exciting opportunity for an experienced Administrative Assistant to join our Farm Boy banner in Ottawa.

Here’s Where You’ll Be Focusing

Manage and maintain the Vice Presidents’ calendars, appointments, and travel schedules.
Organize and coordinate meetings and events.
Prepare and edit correspondence, communications, presentations, and other documents.
Proofread and translate certain official documents.
Coordinate business travel arrangements (flights, hotels, and other accommodations).
Perform administrative tasks such as analyses, ad hoc reporting, invoice processing (low volume), expense reports, mail distribution, etc.
Collect and analyze data to prepare reports and documentation.
Serve as a liaison with internal staff at all levels of the organization.
Interact with external partners.

What You Have To Offer

Excellent proficiency with the Microsoft Office Suite (Office 365: Outlook, Microsoft Word, Excel, PowerPoint, and Teams).
Experience managing calendars, scheduling and organizing meetings, and coordinating travel arrangements.
Exceptional organizational skills.
Ability to anticipate the needs of the managers you support and take initiative to move priorities and projects forward efficiently.
Self-motivated, highly detail-oriented, and committed to accuracy and quality.
Strong interpersonal skills that enable effective interactions with individuals at all levels of the organization.
Ability to handle confidential information with tact, professionalism, and discretion.
Contribute to the team's success through collaboration and teamwork with colleagues.

Who We Are

Sobeys is one of Canada’s leading grocery retailers, with more than 1,600 stores across all 10 provinces and banners including Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, and Lawtons Drug Stores. Our 128,000 teammates and franchise affiliates are passionate about delivering great food and exceptional experiences to our customers and communities.

Learn More About Our Story And Culture

Who We Are | Why Work With Us

Total Rewards

We offer a Total Rewards package designed to support teammates at work and in life. Depending on role and eligibility, teammates may receive health and dental benefits, retirement and savings programs including an Employee Share Ownership Plan, a 10% in-store discount at participating banners, virtual healthcare and an Employee and Family Assistance Program, learning and development opportunities, parental leave top-up, and paid vacation.

Sobeys is committed to providing a compensation structure that is flexible, equitable and competitive in the market to enable performance and growth. To learn more about this opportunity including the expected range of compensation in accordance with Pay Transparency Legislation where required please click the “I’m interested” or "Apply" button above. Individual compensation is determined based on qualifications, experience, and internal equity within the range provided.

Additional Information

External websites may share our organization's job postings which includes compensation information based on similar roles and market benchmarks. These figures are provided for general comparison purposes only and are not issued or verified by our organization.

We may use Artificial Intelligence (AI) tools to support efficiencies in the candidate screening, assessment, and recruitment processes. These AI tools do not make hiring decisions on behalf of the Company. Hiring decisions are made by our Hiring Teams.

Sobeys is committed to creating accessible and inclusive hiring processes. We will work with applicants requesting accommodation at any stage of the recruitment process.

Please note: Successful candidates will be required to provide documentation to prove their legal ability to work in the position during the onboarding process. Documentation will be assessed by the employer prior to commencement of work.

Apply About employer

More about this job

Responsibilities

Manage Vice Presidents’ calendars, appointments, travel, meetings, and events, and prepare, edit, proofread, and translate documents. Handle administrative tasks including data analysis, reporting, invoice and expense processing, mail distribution, and communication with internal staff and external partners.

Requirements

The role requires strong proficiency with Microsoft Office 365 and experience managing calendars, scheduling meetings, and coordinating travel. Candidates should be highly organized, detail-oriented, proactive, discreet with confidential information, and effective in collaborating and communicating across the organization.

Skills

Calendar Management
Appointment Scheduling
Meeting and Event Coordination
Travel Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Document Editing and Proofreading
Data Analysis
Report Preparation
Invoice Processing
Expense Reporting
Organization
Confidentiality and Discretion

Benefits

Health and Dental Benefits
Retirement and Savings Programs
Employee Share Ownership Plan
In-Store Discount
Virtual Healthcare
Employee and Family Assistance Program
Learning and Development Opportunities
Parental Leave Top-Up
Paid Vacation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Sobeys
Farm Boy
Ottawa
Microsoft Office 365
Outlook
Microsoft Word
Excel
PowerPoint
Microsoft Teams
Calendar Management
Meeting Coordination
Event Coordination
Business Travel
Correspondence
Document Proofreading
Document Translation
Data Analysis
Ad Hoc Reporting
Invoice Processing
Expense Reports
Mail Distribution
Confidential Information
Internal Stakeholder Liaison
External Partners
Retail

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