Maintenance Coordinator, Office Services

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Overview

We are looking for a Maintenance Coordinator, Office Services to support the day-to-day operations, maintenance, safety, and overall functionality of our 4980 Tahoe Blvd Head Office. This role is responsible for coordinating facilities maintenance, equipment, third-party service providers, space planning, building access, and other office services.

The Maintenance Coordinator will also support workplace health and safety initiatives, manage purchasing activities, and help ensure a safe, secure, efficient, and well-maintained work environment. The successful candidate will be highly organized, detail-oriented, and service-focused, with strong communication, problem-solving, and coordination skills.

Here's What You'll Be Focusing On

Facilities, Maintenance & Health and Safety

• Monitor Head Office and Warehouse facilities to ensure they remain safe, secure, and well maintained. Investigate and coordinate the resolution of building occupant concerns related to lighting, temperature, noise, cleanliness, air quality, and insect or rodent intrusion, in accordance with company policies and applicable regulations.
• Act as the primary contact for building maintenance staff and service providers. Coordinate maintenance activities, service agreements, property-related contracts, building access, and security services.
• Regularly review and coordinate seasonal preventative maintenance activities to support the ongoing functionality of facilities.
• Work with the Joint Health and Safety Committee to support hazard identification, risk assessment, and compliance with applicable health and safety standards at the 4980 Tahoe Head Office.
• Support employees' ergonomic needs in collaboration with Health and Safety by assisting with equipment adjustments and practical workplace solutions.
• Ensure contractors and suppliers comply with applicable safety procedures and insurance requirements. Oversee contractors onsite to ensure adherence to safety rules and work requirements.
• Collect and maintain required contractor documentation and safety signoffs, including insurance certificates, harness training records, and WHMIS documentation.
  
  

Office Services, Purchasing & Vendor Management

• Assess, reorganize, and participate in the planning of existing or new office and warehouse spaces to accommodate changing business and facility requirements. Communicate space changes and plans clearly to all affected parties.
• Coordinate the day-to-day delivery of office services through third-party providers, including records storage, recycling, garbage collection, landscaping, snow removal, window cleaning, and day and night cleaning services.
• Assist with purchasing office supplies, equipment, and furniture. Monitor purchasing budgets, research suppliers, evaluate pricing and delivery timelines, and identify cost-saving opportunities.
• Negotiate office supply pricing with vendors and establish volume-pricing agreements. Negotiate purchase prices, leasing arrangements, and cost-per-page agreements for office equipment.
• Review office purchase requisitions for accuracy, terminology, and specifications, and prepare purchase orders and/or Requests for Expenditure, as required. Verify delivered goods against order specifications, review supplier invoices against purchase orders for accuracy, and coordinate equipment delivery and installation.
• Coordinate copier maintenance and repairs, including toner replacement, and follow up with third-party suppliers to ensure timely service.
• Verify building access requirements and coordinate with IT to arrange ID cards and access credentials for employees, contractors, and guests.
• Maintain clean, organized, and safe work areas in accordance with company standards and requirements.
  
  

Meeting Room Technology & Workplace Readiness

• Act as the first line of support for basic AV and IT issues in meeting rooms and focus rooms.
• Troubleshoot common issues involving room displays, monitors, docking stations, cables, connectivity, microphones, cameras, and conferencing equipment.
• Conduct routine checks to ensure meeting rooms, focus rooms, and shared workplace areas are clean, organized, functional, and ready for use.
• Respond promptly to technical issues that may disrupt meetings, presentations, or virtual collaboration. Coordinate repairs, equipment replacements, and service requests with IT, AV support teams, and third-party vendors.
• Escalate complex hardware, software, network, or system issues to the appropriate support team and follow up to ensure timely resolution.
• Maintain accurate records of maintenance requests, technical issues, service calls, and resolutions. Identify recurring issues and communicate trends or recommendations for corrective action.
• Provide responsive, professional customer service to employees and visitors.
  
  

What You Should Have

• An undergraduate degree and a minimum of 2 years of relevant experience, or a DEC and a minimum of 4 years of relevant experience.
• Experience coordinating facilities maintenance, office services, purchasing activities, or third-party service providers is an asset.
• Strong organizational and time management skills, with the ability to prioritize multiple requests and coordinate competing deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, vendors, contractors, and internal stakeholders.
• Strong attention to detail and problem-solving skills, with the ability to investigate issues, follow through on requests, and identify practical solutions.
• A customer-service-oriented approach, with a commitment to maintaining a safe, professional, and well-functioning workplace.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience using project management, space planning, or office design software, such as Office Space, as well as other relevant business applications.
• Strong computer skills and the ability to operate and troubleshoot common office equipment, including printers, photocopiers, and fax machines.
• Perform other duties as required.
  
  

Who We Are

Sobeys is one of Canada’s leading grocery retailers, with more than 1,600 stores across all 10 provinces and banners including Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, and Lawtons Drug Stores. Our 128,000 teammates and franchise affiliates are passionate about delivering great food and exceptional experiences to our customers and communities.

Learn More About Our Story And Culture

Who We Are | Why Work With Us

Total Rewards

We offer a Total Rewards package designed to support teammates at work and in life. Depending on role and eligibility, teammates may receive health and dental benefits, retirement and savings programs including an Employee Share Ownership Plan, a 10% in-store discount at participating banners, virtual healthcare and an Employee and Family Assistance Program, learning and development opportunities, parental leave top-up, and paid vacation.

Sobeys is committed to providing a compensation structure that is flexible, equitable and competitive in the market to enable performance and growth. To learn more about this opportunity including the expected range of compensation in accordance with Pay Transparency Legislation where required please click the “I’m interested” or "Apply" button above. Individual compensation is determined based on qualifications, experience, and internal equity within the range provided.

Additional Information

External websites may share our organization's job postings which includes compensation information based on similar roles and market benchmarks. These figures are provided for general comparison purposes only and are not issued or verified by our organization.

We may use Artificial Intelligence (AI) tools to support efficiencies in the candidate screening, assessment, and recruitment processes. These AI tools do not make hiring decisions on behalf of the Company. Hiring decisions are made by our Hiring Teams.

Sobeys is committed to creating accessible and inclusive hiring processes. We will work with applicants requesting accommodation at any stage of the recruitment process.

Please note: Successful candidates will be required to provide documentation to prove their legal ability to work in the position during the onboarding process. Documentation will be assessed by the employer prior to commencement of work.