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Added 25 mins ago
S
Project Coordinator (Entry-Level)
Stingray
Montreal, QC
- Full-time
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Added 29 mins ago
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Added 46 mins ago
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Added 46 mins ago
TC
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Clinical Research Associate I (SRI) - Odette Cancer Centre Clinical Trials - Temporary Full-Time 2026-19105 (2026-19105)
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Added 1 hour ago
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Added 2 hours ago
TT
COORDINATOR, CUSTOMS
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Added 2 hours ago
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Added 3 hours ago
QM
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract.

Sodexo Canada Ltd

Office Coordinator

Mississauga, ON, Canada

Up to $25 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Up to $25 CAD / hour
Job type: Full-time
Posting language: English
Posted: Oct 23, 2026

Original job description

Company Description

Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.

This role serves as the first point of contact for employees and visitors while coordinating office services, facilities requests, site access, meeting arrangements, deliveries, and general administrative activities. Working closely with the Site Operations Manager, property management, vendors, and internal departments, the Office Coordinator helps maintain a safe, welcoming, well-organized, and efficiently operated workplace.

The ideal candidate is dependable, detail-oriented, professional, and comfortable managing a variety of responsibilities throughout the day.

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Flexible and dynamic work environment.
Competitive compensation.
Access to ongoing training and development programs.

Job Description

Reception and Visitor Services

Serve as the first point of contact for employees, visitors, and guests, providing professional and courteous service.
Register visitors, notify hosts upon arrival, and communicate basic site safety and security requirements.
Maintain a professional appearance and business-casual dress standard.

Facilities Coordination and Site Security

Coordinate facilities service requests with management and vendors, including repairs, maintenance, alarms, and fire safety matters.
Assist with coffee machines and water filtration systems by coordinating service calls and following up on repairs.
Work with Corporate Security to coordinate employee access badges, fobs, and controls including approved early or late access arrangements and access to onsite gym amenities.
Complete required site Emergency Action Plan and evacuation training, and follow established emergency procedures.

Office Operations, Meetings, and Events

Maintain office supplies and inventory in accordance with agreed levels and reorder items as needed.
Coordinate office lunches, catering deliveries, and employee events, including catering orders, setup requirements, and cleanup arrangements.
Verify catering deliveries against confirmed orders, including quantities, menu items, and special dietary meals; document discrepancies and follow up with vendors.
Set up meeting rooms and event spaces according to schedules and setup requirements, including furniture arrangements and room changes between meetings.
Coordinate with the cleaning team to complete at least one weekly office reset, ensuring meeting rooms and shared spaces are clean, organized, and ready for use.
Coordinate new employee workplace readiness, including workstation preparation, office supplies, welcome items, IT coordination, and badge or access arrangements.

Shipping, Receiving, and Vendor Coordination

Coordinate incoming and outgoing courier deliveries, internal mail distribution, and outbound shipments.
Track shipments, direct deliveries to the appropriate recipients, and follow up on delayed, missing, or incorrectly delivered items.
Schedule vendor visits and coordinate access and site requirements with the Site Operations Manager.

Administrative and Financial Support

Review FedEx invoices and supporting shipment information, identify appropriate departments and cost allocations, and complete invoice coding according to established Finance procedures.
Follow up on missing information, invoice discrepancies, and outstanding administrative items.
Support Finance and Commercial Operations with administrative tasks and projects appropriate to the role.
Enter and verify water, electricity, and natural gas information in the site utility reporting system, following training and established procedures.
Assist with invoice tracking, inventory reviews, and approved disposal requests with the relevant departments and service providers.
Maintain accurate records, complete assigned checklists and trackers, and provide timely updates on outstanding items.
Attend the site training as directed and perform other related duties as assigned.

Qualifications

Previous experience in office administration, reception, customer service, office coordination, or a similar role.
Strong verbal and written communication skills, with a professional and service-oriented approach.
Good organizational skills and the ability to manage multiple tasks, deadlines, and changing priorities.
Working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
Comfortable using digital systems, maintaining records, processing invoices, and following established procedures.
Physical ability to complete meeting room setup changes based on requests, including moving tables and chairs and returning rooms to their original setup in a fast-paced environment.
Strong attention to detail when checking deliveries, invoices, access records, and administrative documentation.
Schedule: Monday to Friday, from 8:00 a.m. to 4:30 p.m.
25/hr

Additional Information

BENEFITS

Health and Dental Insurance
Free Parking available
Countless opportunities to grow within the company.
Full training provided.

Ready to be part of something greater? Apply today!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted. 

Follow us on social media to see first-hand what we are all about! 

Instagram: Sodexo Canada (@sodexocanada)

Twitter: Sodexo Canada (@SodexoCanada)

LinkedIn: Sodexo Canada Careers

Facebook: Sodexo Canada | Facebook

SodexoSJS

Relocation/Relocalisation: No

Division: Canada Corporate Services

Province: ON

Language Requirements/Exigences linguistiques: English

Position Type/Type de poste: Hourly

Job Type/Type d'emploi: Permanent

Fly in-Fly out /Vol d'arrivée-vol de départ: No

Compensation: up to CAD 25 - hourly

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More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and employees while managing daily site operations, facilities requests, and administrative tasks. This role also coordinates office services, catering, vendor visits, and meeting room arrangements to ensure a safe and efficient workplace.

Requirements

Candidates should have previous experience in office administration, reception, or customer service along with strong organizational and communication skills. Proficiency in Microsoft Office applications and the physical ability to manage meeting room setups are required for this position.

Skills

Office administration
Reception
Customer service
Facilities coordination
Microsoft Office
Outlook
Word
Excel
Inventory management
Vendor coordination
Invoice processing
Communication skills
Organizational skills
Attention to detail
Emergency procedures

Benefits

Health insurance
Dental insurance
Free parking
Training and development programs

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Reception
Facilities Management
Administrative Support
Customer Service
Vendor Management
Inventory Control
Invoice Coding
Microsoft Office
Outlook
Word
Excel
Site Security
Emergency Action Plan
Catering Coordination
Courier Services
Workplace Readiness
Data Entry
Record Keeping
Operations Support

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