Jobs in Canada

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Added 1 hour ago
YS
Senior Health Manager
Yemen ShortList
Aden
- Part-time
Under the supervision of the Health Coordinator, the Senior Health Manager provides technical and managerial oversight for IRC Yemen’s health portfolio country wide. The portfolio covers…
Added 5 hours ago
LS
Accounting & Administrative Coordinator - Permanent - 19661
LRO Staffing
Ottawa, ON
- Full-time
Our client in the Ottawa West area is looking for an Accounting & Administrative Coordinator to join their growing organization on a permanent, full-time basis. This organization focuses on…
Added 6 hours ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
…Office of Indigenous Relations, Human Resources, Safety Office, Finance, Information Systems & Technology (IST), Procurement and Contact Services, Central Stores, and Plant…
Added 8 hours ago
E
Scheduling and Attendance Coordinator (SAC) - Full-Time (FT) - Countryside
Extendicare
Sudbury, ON · Axm - Countryside
- Full-time
Scheduling and Attendance Coordinator – Sudbury, ON
Added 15 hours ago
C
Senior Test Coordinator
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 16 hours ago
SD
Senior Estimator - ICI and Tenant Improvements
SAWW Developments
Vancouver, BC
- Full-time
SAWW Developments is looking to hire an Estimating Coordinator that supports the Estimating Manager in identifying, organizing, preparing, and tracking construction tender opportunities.…
Added 17 hours ago
I-
Project Control Officer
IFG - International Financial Group
Toronto, ON
- Contract
3–5+ years of experience as a Project Control Officer, Senior IT Project Coordinator, or similar role.
Added 19 hours ago
MD
PEPR Senior Researcher - Research Scientist 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8:00 a.m
Added 19 hours ago
S
Accounts Payable Coordinator
Solink
Remote, Canada
- $46,542 to $55,000 CAD / year
- Full-time
- Remote
Reports to: Senior Manager, Finance Operations
Added 19 hours ago
CF
Payroll Specialist and HR Coordinator
CReATe Fertility Centre
Toronto, ON
- Full-time
Prepare recurring and ad hoc payroll and HR reports for the HR Manager, Finance, and senior management.
Added 20 hours ago
GT
PCO/Accountant - Accounting, Financials, Eclipse
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $35 to $40 CAD / hour
- Contract
3–5 years of experience in a Senior IT Project Coordinator, Project Control Officer, or similar role.
Added 21 hours ago
Proposal Coordinator
Aecon
Cambridge, ON
Reporting to the Sr. Proposal Manager, the Proposal Coordinator is responsible for supporting the planning, coordination, and administration of proposal development activities associated…
Added 22 hours ago
A
Administrative Coordinator
Aplin
AB · Edmonton, AB
- Contract
We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes…
Added 1 day ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
The client has flexibility for an excellent candidate who may not be available onsite five days per week
Added 1 day ago
C
Data Analyst, Employee Communications Platforms (12 Month Contract)
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 1 day ago
TU
Manager, Human Resources
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position supervises the Admin Support, Admin Coordinator, and the Head’s Assistant and will work collaboratively with the Faculty of Science, Dean’s Office, Central UBC offices…
Added 1 day ago
SG
Communication & Events Coordinator
Segal GCSE LLP
Toronto, ON
- $50,000 to $60,000 CAD / year
Location: Toronto, hybrid - 3 days in office
Added 1 day ago
MU
Accounting Coordinator
McGill University
Brown Student Serv.
- Full-time
…services specific to international students. The Office of the Senior Director provides strategic leadership, operational and infrastructure excellence, and integrated communications in…
Added 1 day ago
UO
Manager, Human Resources
University of British Columbia
Vancouver, BC · UBCV | Institute for Computing Information and Cognitive Systems / Computer Science Building (ICCS)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position supervises the Admin Support, Admin Coordinator, and the Head’s Assistant and will work collaboratively with the Faculty of Science, Dean’s Office, Central UBC offices…
Added 1 day ago
QU
Faculty Resource & Compensation Coordinator (J0926-0129)
Queen's University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Full-time
Reporting to the Associate Director, Administration, Initiatives, and Operations (AIO), the Faculty Support Coordinator performs a broad range of complex administrative, operational, and…
Added 1 day ago
TS
Account Manager
Three Ships Beauty
Remote, Canada
- $75,000 to $100,000 CAD / year
- Full-time
- Remote
Increase in-store sales by working with the Senior Sales & Education Manager to plan events, create displays and in-store assets, and train store teams.
Added 1 day ago
TS
Account Manager
Three Ships
Toronto, ON
- $75,000 to $100,000 CAD / year
- Full-time
Increase in-store sales by working with the Senior Sales & Education Manager to plan events, create displays and in-store assets, and train store teams
Added 1 day ago
PC
Project Manager - Building Science
Pinchin Canada
Victoria, BC
- Full-time
Pinchin is seeking a Project Coordinator or Project Manager to join our Building Science and Sustainability (BSS) team in Victoria. This new role will report directly to the Operations…
Added 1 day ago
4S
Project Coordinator - GAC
49 Solutions
Ottawa, ON
- $100,000 to $1,100,000 CAD / year
You are an organized and proactive Project Coordinator who knows how to keep a project moving. You are comfortable maintaining schedules and trackers, following up on deliverables,…
Added 1 day ago
4S
Project Coordinator - GAC
49 Solutions
Ottawa, ON
- $100,000 to $1,100,000 CAD / year
- Full-time
You are an organized and proactive Project Coordinator who knows how to keep a project moving. You are comfortable maintaining schedules and trackers, following up on deliverables,…

Sodexo Canada Ltd

Office Coordinator

Mississauga, ON, Canada

Up to $25 CAD / hour · Full-time

Apply on jobs.smartrecruiters.com About employer

Applications open in a new tab.

Job details

Pay: Up to $25 CAD / hour
Job type: Full-time
Posting language: English
Posted: Oct 23, 2026

Original job description

Company Description

Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.

This role serves as the first point of contact for employees and visitors while coordinating office services, facilities requests, site access, meeting arrangements, deliveries, and general administrative activities. Working closely with the Site Operations Manager, property management, vendors, and internal departments, the Office Coordinator helps maintain a safe, welcoming, well-organized, and efficiently operated workplace.

The ideal candidate is dependable, detail-oriented, professional, and comfortable managing a variety of responsibilities throughout the day.

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Flexible and dynamic work environment.
Competitive compensation.
Access to ongoing training and development programs.

Job Description

Reception and Visitor Services

Serve as the first point of contact for employees, visitors, and guests, providing professional and courteous service.
Register visitors, notify hosts upon arrival, and communicate basic site safety and security requirements.
Maintain a professional appearance and business-casual dress standard.

Facilities Coordination and Site Security

Coordinate facilities service requests with management and vendors, including repairs, maintenance, alarms, and fire safety matters.
Assist with coffee machines and water filtration systems by coordinating service calls and following up on repairs.
Work with Corporate Security to coordinate employee access badges, fobs, and controls including approved early or late access arrangements and access to onsite gym amenities.
Complete required site Emergency Action Plan and evacuation training, and follow established emergency procedures.

Office Operations, Meetings, and Events

Maintain office supplies and inventory in accordance with agreed levels and reorder items as needed.
Coordinate office lunches, catering deliveries, and employee events, including catering orders, setup requirements, and cleanup arrangements.
Verify catering deliveries against confirmed orders, including quantities, menu items, and special dietary meals; document discrepancies and follow up with vendors.
Set up meeting rooms and event spaces according to schedules and setup requirements, including furniture arrangements and room changes between meetings.
Coordinate with the cleaning team to complete at least one weekly office reset, ensuring meeting rooms and shared spaces are clean, organized, and ready for use.
Coordinate new employee workplace readiness, including workstation preparation, office supplies, welcome items, IT coordination, and badge or access arrangements.

Shipping, Receiving, and Vendor Coordination

Coordinate incoming and outgoing courier deliveries, internal mail distribution, and outbound shipments.
Track shipments, direct deliveries to the appropriate recipients, and follow up on delayed, missing, or incorrectly delivered items.
Schedule vendor visits and coordinate access and site requirements with the Site Operations Manager.

Administrative and Financial Support

Review FedEx invoices and supporting shipment information, identify appropriate departments and cost allocations, and complete invoice coding according to established Finance procedures.
Follow up on missing information, invoice discrepancies, and outstanding administrative items.
Support Finance and Commercial Operations with administrative tasks and projects appropriate to the role.
Enter and verify water, electricity, and natural gas information in the site utility reporting system, following training and established procedures.
Assist with invoice tracking, inventory reviews, and approved disposal requests with the relevant departments and service providers.
Maintain accurate records, complete assigned checklists and trackers, and provide timely updates on outstanding items.
Attend the site training as directed and perform other related duties as assigned.

Qualifications

Previous experience in office administration, reception, customer service, office coordination, or a similar role.
Strong verbal and written communication skills, with a professional and service-oriented approach.
Good organizational skills and the ability to manage multiple tasks, deadlines, and changing priorities.
Working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
Comfortable using digital systems, maintaining records, processing invoices, and following established procedures.
Physical ability to complete meeting room setup changes based on requests, including moving tables and chairs and returning rooms to their original setup in a fast-paced environment.
Strong attention to detail when checking deliveries, invoices, access records, and administrative documentation.
Schedule: Monday to Friday, from 8:00 a.m. to 4:30 p.m.
25/hr

Additional Information

BENEFITS

Health and Dental Insurance
Free Parking available
Countless opportunities to grow within the company.
Full training provided.

Ready to be part of something greater? Apply today!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted. 

Follow us on social media to see first-hand what we are all about! 

Instagram: Sodexo Canada (@sodexocanada)

Twitter: Sodexo Canada (@SodexoCanada)

LinkedIn: Sodexo Canada Careers

Facebook: Sodexo Canada | Facebook

SodexoSJS

Relocation/Relocalisation: No

Division: Canada Corporate Services

Province: ON

Language Requirements/Exigences linguistiques: English

Position Type/Type de poste: Hourly

Job Type/Type d'emploi: Permanent

Fly in-Fly out /Vol d'arrivée-vol de départ: No

Compensation: up to CAD 25 - hourly

Apply on jobs.smartrecruiters.com About employer

More about this job

Responsibilities

The Office Coordinator serves as the primary point of contact for visitors and employees while managing daily site operations, facilities requests, and administrative tasks. This role also coordinates office services, catering, vendor visits, and meeting room arrangements to ensure a safe and efficient workplace.

Requirements

Candidates should have previous experience in office administration, reception, or customer service along with strong organizational and communication skills. Proficiency in Microsoft Office applications and the physical ability to manage meeting room setups are required for this position.

Skills

Office administration
Reception
Customer service
Facilities coordination
Microsoft Office
Outlook
Word
Excel
Inventory management
Vendor coordination
Invoice processing
Communication skills
Organizational skills
Attention to detail
Emergency procedures

Benefits

Health insurance
Dental insurance
Free parking
Training and development programs

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Reception
Facilities Management
Administrative Support
Customer Service
Vendor Management
Inventory Control
Invoice Coding
Microsoft Office
Outlook
Word
Excel
Site Security
Emergency Action Plan
Catering Coordination
Courier Services
Workplace Readiness
Data Entry
Record Keeping
Operations Support

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Work requirements

Jobs in Canada