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Added 7 mins ago
Systems Administrator 3
British Columbia Lottery Corporation
BC · Hybrid - Kamloops or Vancouver, BC
The Systems Administrator 3 acts as a senior technical resource in application/service architecture, application design and delivery, translating business and technical requirements into…
Added 7 mins ago
RB
Bilingual FX Analyst - 12 months Contract
Royal Bank of Canada
Toronto, ON
- Full-time
Identify opportunities to help clients hedge foreign currency exposures to be anchored with senior FX coverage
Added 7 mins ago
RB
Senior Manager, Operational Risk / IT Risk and Compliance
Royal Bank of Canada
Toronto, ON
- Full-time
Senior Manager Operational Risk / IT Risk and Compliance is responsible for supporting the management of Operational Risk and Technology / Cyber Risk supporting the broader Payments…
Added 7 mins ago
S
Associate Customer Success Manager - French
ServiceNow
Montreal, QC
- Full-time
The Customer Success Manager (CSM) - IC2 - is the practitioner level in the CSM job family. You will own consumption and adoption outcomes across a portfolio of mid-complexity customers,…
Added 22 mins ago
J
Intermediate Recruiter - Edmonton
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AB · Edmonton, AB
- Full-time
…ranging from project and operational professionals through senior leadership and executive…
Added 22 mins ago
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Senior Project Controls Specialist - Infrastructure
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- Full-time
Graham is actively recruiting for a Senior Project Controls Specialist to support the Infrastructure Division. Reporting to the Senior Project Controls Manager, this role defines and…
Added 22 mins ago
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Finance Managed Services Senior Associate
PwC Canada
Toronto, ON
- Full-time
As a Finance Managed Services Senior Associate, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t…
Added 22 mins ago
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Senior Analyst, Marketing Science
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- Full-time
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Added 22 mins ago
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Project Manager - Electrical & Instrumentation
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- Full-time
Graham is actively recruiting for an Electrical Project Manager within our Industrial Division. Reporting to the Senior Operations Director, this role will oversee and coordinate electrical…
Added 22 mins ago
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Finance Managed Services Senior Associate
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Added 22 mins ago
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Cybersecurity Generalist Senior Associate
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Added 22 mins ago
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Scrum Master
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- Internship
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Added 22 mins ago
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Finance Manager
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Markham, ON
- Full-time
Conducts in-depth financial analysis and makes recommendations to Senior Finance and Operations Management
Added 22 mins ago
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Finance Managed Services Senior Associate
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Calgary, AB
- Full-time
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Added 37 mins ago
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Sr Full Stack Engineer
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- Full-time
As a Senior Full Stack Developer, you will own the software that sits between our cameras in the field and the people who rely on them: the applications our team and customers use to run…
Added 37 mins ago
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Director, Strategic Communications
BC Energy Regulator
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- Full-time
Provide strategic counsel to senior leadership and across the organization on reputational, public, political, stakeholder and communications risks, opportunities and implications…
Added 52 mins ago
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Programmer Analyst II
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or…
Added 52 mins ago
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Int./Sr. Naval Architect Technologist
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St. John's, NL · Greater St. John's Metropolitan Area
- $80,000 to $100,000 CAD / year
- Full-time
We are recruiting for a Intermediate/Senior Naval Architect Technologist in Ottawa, ON and/or St. John's, NL.
Added 52 mins ago
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Senior Director, Product & Platform Trust
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- Full-time
…product teams build safe and secure products at scale. The Senior Director, Product & Platform Trust will partner closely with product and engineering leaders across Autodesk's product &…
Added 52 mins ago
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Project Field Coordinator, Mine
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Reporting to the Mine Maintenance Engineering & Capital Projects Senior Supervisor, the Project Field Coordinator is responsible for the coordination and safe execution of field…
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Home Support Worker - Pathway to PSW
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Senior Product Manager, Interoperability
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Toronto, ON
- Full-time
Autodesk invites the industry-savvy and forward-thinking to join our Platform Services Product Data team as a Senior Product Manager for Interoperability. Here, you’ll play a key role in…
Added 52 mins ago
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Senior Product Manager, Interoperability
Autodesk
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- Full-time
Autodesk invites the industry-savvy and forward-thinking to join our Platform Services Product Data team as a Senior Product Manager for Interoperability. Here, you’ll play a key role in…
Added 52 mins ago
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IT Investment Planning & Financial Strategy Manager
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- Full-time
…role in supporting government decision-making by providing senior-level analysis, developing funding strategies, and influencing investment priorities for complex, high-value technology…
Added 52 mins ago
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Business System Analyst - D365
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Ability to effectively work with various types of stakeholders (ex. end users, IT, senior management)

Software Guidance & Assistance, Inc. (SGA, Inc.)

Junior PM

Mississauga, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Software Guidance & Assistance, Inc., (SGA), is searching for a Junior PM for a right to hire assignment with one of our premier financial services clients in Mississauga, ON.

Responsibilities :

Workforce Analytics, Headcount & Recruitment Tracking
- Headcount Reporting & Data Maintenance:
- - Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special preferences.
  - Generate month-over-month headcount trend reports, contractor vs. FTE ratios, and attrition analytics.
  - Track and document attrition reasons and market transition insights (e.g., via professional networks).
- Recruitment & Pipeline Monitoring:
- - Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).
  - Compile monthly and year-to-date (YTD) hiring metrics, promotion tracking, and rotation schedules for graduates/interns.
- Contractor & Contingent Worker Oversight:
- - Monitor contractor tenures, vendor IDs, and contract end dates on a monthly basis utilizing Tableau and internal reporting systems to ensure timely extensions or offboarding.
Onboarding, Offboarding & Resource Lifecycle Management
- New Hire Onboarding:
- - Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns from pre-hire documentation to Day-1 login readiness.
  - Prepare welcome packages, ensure hardware/stationery provisioning, coordinate locker assignments, and schedule orientation check-ins.
- Offboarding & Departures:
- - Execute standard departure protocols upon employee resignation or contract completion (e.g., locker clearances, equipment returns, access de-provisioning).
- Process Documentation:
- - Author, maintain, and quarterly review step-by-step Standard Operating Procedures (SOPs) for recruitment workflows, onboarding checklists, and departure processes.
Executive Support, Presentation Design & Meeting Management
- Leadership Presentations & Monthly Updates:
- - Design, curate, and format monthly executive decks and operational updates for department leadership.
  - Coordinate and assemble presentation decks for Department Town Halls and site-wide forums.
- Meeting & Calendar Administration:
- - Maintain comprehensive annual site calendars incorporating performance review cycles, Town Halls, leadership visits, and key organizational milestones.
  - Coordinate high-impact meetings, agendas, logistics, and document concise Minutes of Meeting (MoM) with actionable follow-ups.
- Travel & Expense Management:
- - Arrange domestic and international travel itineraries, accommodation, and handle prompt expense reconciliation and submission.
Site Logistics, Compliance & Office Administration
- Office & Supplies Management:
- - Supervise inventory, procurement, and distribution of office stationery, technical accessories, and specialized team supplies.
  - Oversee physical locker allocation, auditing, and maintenance.
- Visitor Management:
- - Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly/bi-weekly schedule.
  - Compliance, Licenses & Administrative Tracking:
  - Track mandatory compliance training completion, software license renewals, and CMP (Compliance Management Platform) requirements.
Team Engagement, Communications & Site Culture
- Internal Communications & Community Management:
- - Administer and curate content for internal SharePoint portals and enterprise collaboration channels (e.g., Collaborate/Teams) on a weekly basis.
  - Manage quarterly and monthly milestone celebrations, including employee service anniversaries and team achievements.
- Event Coordination & Cultural Initiatives:
- - Plan, organize, and execute monthly team engagement activities, team-building sessions, and social events.
  - Drive participation and logistical execution for site events such as Hackathons, Women in Tech forums, and Diversity & Inclusion initiatives.
  - Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).
Distribution Lists & Access Governance
- Maintain, reconcile, and audit departmental email distribution lists (DLs) for FTEs, Consultants, Graduates, Voice of the Employee (VOE), and Site-wide groups.
- Partner with engineering/automation teams to identify opportunities to automate distribution list synchronization based on resource movement.

Required Skills:

Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.
Education: Post-secondary diploma or Bachelor's degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).
Technical Skills
- MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.
- Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.
- Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).
Professional & Interpersonal Attributes
- Organizational Excellence: Exceptional multi-tasking skills with the ability to prioritize competing deadlines in a fast-paced technology environment.
- Data Accuracy & Discretion: High attention to detail and rigorous commitment to handling confidential personnel and financial data with integrity.
- Communication Skills: Strong verbal and written communication skills suitable for interfacing with senior executives, engineering leads, vendors, and external visitors.
- Proactivity & Initiative: Self-starter capable of working autonomously, optimizing existing administrative workflows, and driving continuous improvement.

By applying for a job with SGA, you agree to allow SGA to process your application for this and future opportunities in accordance with our Privacy Policy. Also, to ensure timely processing, you agree to be contacted by our AI recruiter via email, text, or phone. Message frequency varies and data rates may apply, but you can reply STOP to any SMS message to opt-out of texts and may contact SGA at info@sgainc.com to opt-out of AI communications. The choice not to engage with AI will not adversely impact your consideration for placement. AI is not used to make any hiring determinations.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy

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More about this job

Responsibilities

Maintain workforce and recruitment data, coordinate employee lifecycle processes, and oversee contractor tracking, reporting, and administrative documentation. Support leadership through presentations, meeting and travel coordination, site logistics, compliance tracking, internal communications, and team engagement activities.

Requirements

Requires at least four years of relevant experience in project management, department administration, or business management support, preferably in a large corporate or financial technology environment. Requires a post-secondary diploma or bachelor's degree in a related field or equivalent experience, advanced Microsoft Office skills, familiarity with collaboration and reporting tools, and strong organizational, communication, and data-handling abilities.

Skills

Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Project Management
Advanced Microsoft Excel
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Meeting and Calendar Management
Process Documentation

Visa sponsorship

Not detected in the job text

Keywords

Workforce Analytics
Headcount Tracking
Recruitment Pipeline
Attrition Analytics
Contractor Management
Onboarding
Offboarding
Standard Operating Procedures
Executive Presentations
Meeting Coordination
Travel and Expense Management
Office Administration
Compliance Tracking
SharePoint
Microsoft Teams
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Enterprise Resource Planning
Distribution List Governance
Talent Acquisition
Human Resources
Financial Services
Data Confidentiality

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