Software Guidance & Assistance, Inc., (SGA), is searching for a
Junior PM for a
right to hire assignment with one of our premier financial services clients in
Mississauga, ON.
Responsibilities :
- Workforce Analytics, Headcount & Recruitment Tracking
- Headcount Reporting & Data Maintenance:
- Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special preferences.
- Generate month-over-month headcount trend reports, contractor vs. FTE ratios, and attrition analytics.
- Track and document attrition reasons and market transition insights (e.g., via professional networks).
- Recruitment & Pipeline Monitoring:
- Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).
- Compile monthly and year-to-date (YTD) hiring metrics, promotion tracking, and rotation schedules for graduates/interns.
- Contractor & Contingent Worker Oversight:
- Monitor contractor tenures, vendor IDs, and contract end dates on a monthly basis utilizing Tableau and internal reporting systems to ensure timely extensions or offboarding.
- Onboarding, Offboarding & Resource Lifecycle Management
- New Hire Onboarding:
- Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns from pre-hire documentation to Day-1 login readiness.
- Prepare welcome packages, ensure hardware/stationery provisioning, coordinate locker assignments, and schedule orientation check-ins.
- Offboarding & Departures:
- Execute standard departure protocols upon employee resignation or contract completion (e.g., locker clearances, equipment returns, access de-provisioning).
- Process Documentation:
- Author, maintain, and quarterly review step-by-step Standard Operating Procedures (SOPs) for recruitment workflows, onboarding checklists, and departure processes.
- Executive Support, Presentation Design & Meeting Management
- Leadership Presentations & Monthly Updates:
- Design, curate, and format monthly executive decks and operational updates for department leadership.
- Coordinate and assemble presentation decks for Department Town Halls and site-wide forums.
- Meeting & Calendar Administration:
- Maintain comprehensive annual site calendars incorporating performance review cycles, Town Halls, leadership visits, and key organizational milestones.
- Coordinate high-impact meetings, agendas, logistics, and document concise Minutes of Meeting (MoM) with actionable follow-ups.
- Travel & Expense Management:
- Arrange domestic and international travel itineraries, accommodation, and handle prompt expense reconciliation and submission.
- Site Logistics, Compliance & Office Administration
- Office & Supplies Management:
- Supervise inventory, procurement, and distribution of office stationery, technical accessories, and specialized team supplies.
- Oversee physical locker allocation, auditing, and maintenance.
- Visitor Management:
- Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly/bi-weekly schedule.
- Compliance, Licenses & Administrative Tracking:
- Track mandatory compliance training completion, software license renewals, and CMP (Compliance Management Platform) requirements.
- Team Engagement, Communications & Site Culture
- Internal Communications & Community Management:
- Administer and curate content for internal SharePoint portals and enterprise collaboration channels (e.g., Collaborate/Teams) on a weekly basis.
- Manage quarterly and monthly milestone celebrations, including employee service anniversaries and team achievements.
- Event Coordination & Cultural Initiatives:
- Plan, organize, and execute monthly team engagement activities, team-building sessions, and social events.
- Drive participation and logistical execution for site events such as Hackathons, Women in Tech forums, and Diversity & Inclusion initiatives.
- Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).
- Distribution Lists & Access Governance
- Maintain, reconcile, and audit departmental email distribution lists (DLs) for FTEs, Consultants, Graduates, Voice of the Employee (VOE), and Site-wide groups.
- Partner with engineering/automation teams to identify opportunities to automate distribution list synchronization based on resource movement.
Required Skills:
- Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.
- Education: Post-secondary diploma or Bachelor's degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).
- Technical Skills
- MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.
- Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.
- Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).
- Professional & Interpersonal Attributes
- Organizational Excellence: Exceptional multi-tasking skills with the ability to prioritize competing deadlines in a fast-paced technology environment.
- Data Accuracy & Discretion: High attention to detail and rigorous commitment to handling confidential personnel and financial data with integrity.
- Communication Skills: Strong verbal and written communication skills suitable for interfacing with senior executives, engineering leads, vendors, and external visitors.
- Proactivity & Initiative: Self-starter capable of working autonomously, optimizing existing administrative workflows, and driving continuous improvement.
By applying for a job with SGA, you agree to allow SGA to process your application for this and future opportunities in accordance with our Privacy Policy. Also, to ensure timely processing, you agree to be contacted by our AI recruiter via email, text, or phone. Message frequency varies and data rates may apply, but you can reply STOP to any SMS message to opt-out of texts and may contact SGA at info@sgainc.com to opt-out of AI communications. The choice not to engage with AI will not adversely impact your consideration for placement. AI is not used to make any hiring determinations.
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy
