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Added 33 mins ago
AH
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
Administrative Assistant, Business Administration Certificate, or equivalent post-secondary education. Experience supporting contract management, procurement, vendor relations, or service…
Added 4 hours ago
GS
Construction Project Administrative Coordinator
Gallaher Signature Living
Windsor, ON
- Full-time
Gallaher Companies is seeking a highly organized, detail-oriented, and proactive Administrative Construction Assistant to support our growing construction operations.
Added 5 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 5 hours ago
Clerk IV - Capital Planning
Winnipeg Regional Health Authority
Brandon, MB
…Capital Planning Services Department. The Capital Planning Assistant functions in a confidential capacity in matters relating to labour…
Added 5 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 7 hours ago
RB
Investment Funds Advisor Assistant
Royal Bank of Canada
Vancouver, BC
- Full-time
Added 8 hours ago
F
Project Manager II
Fluor
Vancouver, BC
- Full-time
Demonstration of successful performance as a Project Manager on one (1) small job or assistant Project Manager or a significant role on medium sized engineering, procurement, fabrication,…
Added 9 hours ago
C
Assistant Accounting Supervisor at Red River Co-op
Co-op
Winnipeg, MB
- Full-time
Red River Co-op invites applications for the position of Assistant Accounting Supervisor at our home office located at 10 Prairie Way, in Winnipeg. This position reports to the Accounting…
Added 10 hours ago
L
Financial Service Representative - LendDirect Office 1507
LendDirect
Oshawa, ON
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Branch Manager where I focused on building relationships and developing others in my store to help…
Added 11 hours ago
SR
Administrative Assistant
STRIVE Recruitment Inc.
Burnaby, BC
- Full-time
STRIVE is a Vancouver-based recruitment firm offering recruitment solutions in the specialist areas of Accounting Finance, Construction, Corporate Administration, Operations, and…
Added 11 hours ago
FC
Advertising Specialist
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process as well as a
Added 11 hours ago
FC
Business Analyst - Data Warehouse & Business Intelligence
Fidelity Canada
Toronto, ON
- Full-time
Experience working closely with data architects, ETL developers, BI developers, finance teams, and business stakeholders
Added 11 hours ago
M
Administrative Assistant
MNP
Abbotsford, BC
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 12 hours ago
TG
Senior Specialist, TSX Listings
TMX Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- $85,000 to $95,000 CAD / year
- Full-time
Prior experience as a Paralegal or Corporate Legal Assistant within the securities, corporate finance, or regulatory law practice areas.
Added 12 hours ago
C
Estate Planning Assistant, Wood Gundy-Bilingual
CIBC
Montreal, QC
- Full-time
You’ll join a team that goes above and beyond for their clients. The Estate Planning Assistant is accountable for supporting Head Office and Estate Planning Specialists in all areas of…
Added 12 hours ago
FC
Project Manager II
Fluor Corporation
Vancouver, BC
- Full-time
Demonstration of successful performance as a Project Manager on one (1) small job or assistant Project Manager or a significant role on medium sized engineering, procurement, fabrication,…
Added 12 hours ago
C
Executive Assistant
CIBC
Toronto, ON
- Full-time
You’ll be joining CIBC’s Risk Management team as an Executive Assistant. In this role, you’ll provide day-to-day administrative support to 3 Executive's in Global Operations Enterprise Risk…
Added 13 hours ago
BL
Legal Assistant (full-time temporary)
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
- Other
The BC Public School Employers’ Association (BCPSEA) is seeking a highly organized Legal Assistant to provide general and specialized support to our in-house Legal Counsel and Coordinated…
Added 13 hours ago
HA
Accounting Generalist - AP & AR Assistant
Hotel Arts Group
Calgary, AB
- Full-time
Hotel Arts Group is currently seeking an Accounting Generalist - Accounts Payable & Accounts Receivable Assistant to join our Finance team.
Added 13 hours ago
FP
Assistant Controller- Dual Property
Four Points by Sheraton Kelowna Airport
Kelowna, BC
- Full-time
…organized, and have excellent interrelationship skills. The Assistant Controller- Dual Property should streamline our accounting functions and operations, provide financial analysis and…
Added 13 hours ago
R
Investment Funds Advisor Assistant
RBC
Vancouver, BC
- Full-time
Added 13 hours ago
TG
Senior Specialist, TSX Listings
TMX Group
Vancouver, BC
- $85,000 to $95,000 CAD / year
- Full-time
Prior experience as a Paralegal or Corporate Legal Assistant within the securities, corporate finance, or regulatory law practice areas.
Added 13 hours ago
TC
Aexeo Onboarding - Vice President
The Citco Group Limited
Halifax, NS
- Full-time
…minimize risk. The VP is responsible for managing a group of Assistant Vice Presidents (AVP), training and development of staff, roll out of global best practice and standardization across…
Added 14 hours ago
B
Client Services Assistant
BMO
Newmarket, ON
- Full-time
Added 14 hours ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Remote, Canada
- Full-time
- Remote
…Mutual Canada workplaces and the Canadian Centralized Executive Assistant team. The role is accountable for facilities and front-of-house services, workplace experience, executive support,…

Solace Corporation

Contracts Administrator

Ottawa, ON, K2K 3K1, Canada

Expected Salary Range: Expected salary range for this role is from $65-75,000. · Full-time

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Job details

Pay: Expected Salary Range: Expected salary range for this role is from $65-75,000.
Job type: Full-time
Experience: 2+ years of experience in contracts administration, legal operations or a related role, ideally in technology, SaaS or another fast-paced environment.
Posting language: English
Posted: Oct 28, 2026

Original job description

Enterprise AI is moving from pilots to production, and the constraint is no longer the model - it's the data. Agents are only as good as what they can sense, trust, and act on in the moment, and real-time, event-driven data is becoming the foundation every serious AI system runs on.

Solace is the leading real-time data platform for the enterprise AI era. Established enterprises worldwide - including RBC Capital Markets, Bosch, Heineken, PSA Singapore, United Airlines, Schwarz Group, and hundreds more - have built their business around Solace to enable intelligent, real-time experiences, modernize their application and integration landscape, and create seamless digital journeys for their customers, partners, and employees.

So, the next time you drive a car, order furniture online, fly in a plane, check your bank balance on your phone, your positive experience could be a direct result of our technology - and your hard work!

About the Role

We are looking for a Contracts Administrator to join Solace's growing Legal team and keep our sales, customer, vendor and partner contracting moving. You will run contracts from intake through signature and renewal, maintain our records, and help make our contracting process faster and more consistent.

This is a hands-on role for someone who is organized, careful with detail and comfortable working with business teams. As a member of the Legal team, you will work closely with our Deal Desk and other internal stakeholders.

What You’ll Do

Contract Administration

Manage the contract request queue. Log, triage and route requests from Sales, Finance, Marketing and other teams.

Prepare agreements from approved templates, including NDAs, order forms, statements of work and amendments.

Review incoming contracts, identify deviations from our standard terms and route them to the appropriate Legal team member.

Coordinate approvals and signatures, and file executed documents.

Lead an initial clean-up and audit of our contract files and repository so agreements are accurately organized and easy to locate.

Maintain accurate, complete contract records in our repository.

Contract Operations

Administer our contract lifecycle management tools and help improve how we use them.

Support contracting playbooks, guidance and approval workflows.

Report on contract volume, turnaround times and upcoming renewals.

Find routine tasks that can be streamlined or automated.

Business Partnership

Act as the first point of contact for general Legal team questions from business teams, answering questions about our contracting process and directing other questions to the appropriate Legal team member.

Support the Legal team on special projects as they arise and the business evolves.

What You’ll Bring to the Role

2+ years of experience in contracts administration, legal operations or a related role, ideally in technology, SaaS or another fast-paced environment.

Familiarity with common commercial documents such as NDAs, order forms, statements of work and master agreements.

Strong attention to detail and organizational skills.

Ability to manage a high volume of contracts at once and keep them moving.

Clear written and verbal communication skills.

Good judgment about what to handle independently and what to escalate.

Comfortable working with colleagues who do not have a legal background.

Nice to have Skills

Experience with a contract lifecycle management tool, contract repository, e-signature platform or AI-enabled contracting tool.

A degree or diploma in legal studies, business or a related field, or paralegal or legal assistant training.

What Success Looks Like

You handle a high volume of routine contracts accurately and on time.

Requests move through the queue without avoidable delay.

You spot issues early and escalate them clearly.

Any contract and its key terms can be found quickly.

The initial clean-up and audit of our contract files is completed, leaving the repository accurate and well organized.

The business finds our contracting process easy to use.

Why You’ll Love Working at Solace

At Solace, we’re all about smart people, meaningful work, and good vibes.

Work with brilliance – Our team is packed with some of the sharpest minds in the industry.
Balance matters – We believe work should fit into your life, not the other way around.
Hybrid-first – Flexibility is built into how we work, so everyone feels included and empowered.
Values-driven – We live and breathe our core values: craftsmanship, trust, courage, freedom, momentum, humility, and human experience.
Growth mindset – Our training programs are designed to help you level up, fast.
Customer Obsessed – We’re proud of our world-class customer lineup (we’re not shy about it).
Keep it fun – We’re social, we keep things simple, and we know how to have a good time.
Creative culture – We’ve got a great sense of humour and we make cool videos on topics like MITT and this (check them out!).

Role Status: NEW

Expected Salary Range: Expected salary range for this role is from $65-75,000. The final offer within this range will reflect the successful candidate’s skills and experience.

At Solace, we are committed to a fair, inclusive, and transparent recruitment process. To help identify candidates whose qualifications best align with the role, we use artificial intelligence (AI) tools during the initial stage of resume screening. These tools compare submitted resumes to the job description, focusing on education, experience, and skills.

Importantly, all decisions beyond this initial screening - including interviews and final hiring - are made by our human recruitment team. AI is never used to make final hiring decisions.

Let’s Talk

Not sure you meet every requirement? That’s okay - we’re more interested in your potential and passion. If this role excites you, we’d love to hear from you.

Need accommodations during the hiring process? Just let us know - we’re here to support you.

Thanks to everyone who applies! While we wish we could connect with every candidate, only those selected to move forward will be contacted.

At Solace, we believe that diversity and inclusion drive innovation and growth, both in business and in life. We strive to create an enriching and safe workplace where you can be who you are. If you want to do the best work of your career and feel supported every step of the way, we encourage you to join us!

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More about this job

Responsibilities

The Contracts Administrator will manage the end-to-end contract lifecycle, including intake, triage, drafting, and execution of various legal agreements. They will also maintain contract repositories, support legal operations, and act as a primary point of contact for business teams regarding contracting processes.

Requirements

Candidates should have at least 2 years of experience in contracts administration or legal operations, preferably within a technology or SaaS environment. Strong organizational skills, attention to detail, and familiarity with commercial documents like NDAs and statements of work are essential.

Skills

Contract administration
Legal operations
Contract lifecycle management
Document review
Attention to detail
Organizational skills
Communication skills
SaaS
Legal research
Data management
Process improvement
Stakeholder management

Benefits

Hybrid-first work environment
Training programs
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Contracts Administrator
Legal
SaaS
Contract Lifecycle Management
NDAs
Order Forms
Statements of Work
Legal Operations
Contract Repository
E-signature
AI-enabled contracting
Compliance
Process Automation
Deal Desk
Enterprise AI
Data Platform

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