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Added 2 mins ago
AI
Software Architect
Arkion Identity Systems
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Lead decisions around microservices, event-driven architecture, and distributed systems.
Added 2 mins ago
SM
RQ11619 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Ability to translate business and data requirements into specifications sufficient for designing appropriate technology solutions.
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O
Sr. Practice Consultant-Public Cloud
OnX
Toronto, ON
- Full-time
OnX has helped organizations across Canada solve complex technology challenges - combining deep technical expertise with local insight and long-term client relationships. OnX's capabilities…
Added 2 mins ago
R&
Project Manager – Finance Transformation
Robertson & Company Ltd.
Toronto, ON
- Contract
Lead the planning, execution, governance, and delivery of a large-scale Finance Transformation program focused on Oracle ERP implementation.
Added 2 mins ago
SM
RQ11531 – Scrum Master – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
Bachelor’s degree in Computer Science, Information Technology, Business, or a related field.
Added 2 mins ago
SM
RQ11541 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Ability to define and lead UX projects, design workshops, and alignment sessions with stakeholders and business users.
Added 2 mins ago
S
Business Consultant
Swoon
Toronto, ON
- $40 to $52 CAD / hour
- Contract
…financial governance, operational givernance, coordination, lead process development and documentation, financial management, and reporting across multiple workstreams. This role is…
Added 2 mins ago
VL
Business Analyst
VStream Labs Inc.
Toronto, ON
- $70 to $75 CAD / hour
- Contract
VStream Labs Inc. is hiring an experienced Business Analyst for a Toronto-based contract opportunity. You will lead requirements discovery, translate complex business needs into practical…
Added 2 mins ago
SM
RQ11612 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Ability to translate business and data requirements into specifications sufficient for designing appropriate technology solutions.
Added 2 mins ago
SM
RQ10989 – Business Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
The Business Architect will lead the development of business architecture artifacts and ensure alignment with enterprise standards and governance requirements throughout the project…
Added 2 mins ago
SM
RQ11622 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…the various components. The tester will work with the testing lead and IT lead of each project as well as the project team members in the analysis, design, development, implementation and…
Added 2 mins ago
CL
General Manager - Secure Destruction Recycling Facility
Clean Lifecycle Network (CLN)
Canada
- Full-time
CLN is seeking an experienced General Manager to lead the day-to-day operation of a secure destruction and materials recovery facility in Ancaster (Hamilton), Ontario. This is a hands-on,…
Added 2 mins ago
GS
Lead AI Engineer/QA
GeorgiaTEK Systems Inc.
Quebec, QC
- Contract
We're seeking an experienced QA Lead who can balance hands-on technical excellence with team leadership.
Added 2 mins ago
RD
Senior Network Engineer
Randstad Digital
NB · New Brunswick, Canada
- $85,000 to $105,000 CAD / year
- Full-time
…uniting complex physical operations with cutting-edge network…
Added 2 mins ago
TT
Full Stack Java Analyst - Investment Banking
Tech Talent International
Montreal, QC
- $75,000 to $80,000 CAD / year
- Full-time
…organizations in Canada/US. We are currently hiring a Java Technical Lead - Investment Banking for our global consulting…
Added 2 mins ago
Y
Microsoft Fabric & Airflow Engineer
Yochana
Brampton, ON
- Contract
Lead the offshore engineering pod, providing mentorship and guidance to team members.
Added 2 mins ago
B
Software Developer - CRM - Senior (Lead exp)
Bevertec
Toronto, ON
- Contract
Job Role: Software Developer - CRM - Senior (Lead exp)
Added 2 mins ago
SM
RQ11539 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Ability to define and lead UX projects, design workshops, and alignment sessions with stakeholders and business users.
Added 2 mins ago
SM
RQ11538 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Ability to define and lead UX projects and design workshops and alignment sessions with stakeholders and business users.
Added 2 mins ago
IG
Senior Civil Engineer
Insight Global
Peterborough, ON
- Full-time
…regulatory requirements. This role offers the opportunity to lead large-scale residential, commercial, industrial, institutional, mixed-use, and infill development projects while mentoring…
Added 2 mins ago
G
SENIOR OPERATING MODEL AND CONTINOUS IMPROVEMENT CONSULTANT (HYBRID)
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…transformation. This role will partner closely with our AI, Technology, and Business teams to fundamentally redesign how work gets done - leveraging automation, advanced analytics, and…
Added 2 mins ago
U
Technical Lead - Runtime SDK
Ubisoft
Montreal, QC
- Full-time
As a Technical Lead within the Technology Group, you will define and guide the technological vision of our SDKs designed for game engines, ensuring maximum quality, performance, and…
Added 2 mins ago
TT
Java Technical Lead - Investment Banking
Tech Talent International
Montreal, QC
- $100,000 to $105,000 CAD / year
- Full-time
…organizations in Canada/US. We are currently hiring a Java Technical Lead - Investment Banking for our global consulting…
Added 2 mins ago
LI
Finance Operations Manager (AP)
Livingston International
Toronto, ON
- Full-time
…talent, managing relationships and service levels with payables technology partners, ensuring accurate transaction accounting, and maintaining alignment with company policies, internal…
Added 2 mins ago
TC
Manager, Fund Accounting (Real Assets)
The Citco Group Limited
Toronto, ON
- $111,000 to $133,000 CAD / year
- Full-time
…industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client…

Solactive AG

Office Manager – Toronto

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Company Description

Since its creation in 2007 in the financial city of Frankfurt am Main, Solactive AG has grown to one of the key players in the indexing space. The German multi-asset index provider focusses on tailor-made indices, offering to its clients a faster service, with greater flexibility and at a reasonable cost. Solactive AG and its subsidiaries have become one of the fastest growing index providers over the past few years and support the leading investment banks and asset managers across the globe. We have gained global recognition for our role in the Exchange Traded Fund (ETF) industry, where we rank among the top providers worldwide for underlying indices. We also excel in diverse areas such as Structured Products and investment mandates, showcasing the wide range of our capabilities. The impact and value we bring to the market is palpable, but also in the reputation we have proudly built by being close to our customers, solidifying Solactive AG as a trusted and reliable ally in the ever-evolving global financial landscape.

Job Overview

You'll be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. You'll create an environment where productive work feels good for our team, our guests, and anyone who walks through the door. And here's what makes this role especially exciting: we're planning to move into a new Toronto office next year, and you'll be a key driver of that transition helping to shape a brand-new space from the very beginning and making it truly ours.

Your Tasks

Serve as the first point of contact in the office, ensuring a warm, open, and professional atmosphere for employees and visitors alike.
Own the day-to-day office operations: ordering supplies, managing vendors and service providers, and maintaining a smooth-running workspace.
Coordinate with building management on facilities, maintenance, and health & safety compliance.
Plan and organize team events, social activities, and employee engagement initiatives that bring people together.
Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience for the whole team.
Partner closely with Office Managers at our other locations (Frankfurt, Berlin, Hong Kong) to align on standards and share best practices.
Handle incoming communications, mail, and package management for the office.
Provide basic on-site support for meeting room setups and technology (coordinating with IT where needed).

Your Profile

You love welcoming people and bring a naturally positive, service-oriented energy to everything you do.
You're highly organized, proactive, and can manage multiple priorities without losing sight of the details.
You're a confident communicator warm with people and clear in writing.
You work independently and take initiative without needing a lot of hand-holding.
You're comfortable operating in an international environment and collaborating across time zones.
Experience in office management, workplace coordination is a plus.
Familiarity with Canadian workplace health & safety requirements is an asset.

Our Offer

A role with real ownership: you shape the Toronto office experience from the ground up, including leading our upcoming office move.
Part of a global FinTech company with offices in Frankfurt, Berlin, Toronto, and Hong Kong.
Competitive compensation package, including healthcare, retirement savings and other benefits.
A modern, people-first culture: flat hierarchies, short decision-making paths, no corporate overhead.
Regular cross-office networking events and a team that genuinely invests in each other.

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More about this job

Responsibilities

The Office Manager will oversee daily office operations, including vendor management, facility maintenance, and health and safety compliance. They will also lead the logistics and coordination for the upcoming office relocation in Toronto.

Requirements

The ideal candidate is highly organized, proactive, and possesses strong communication skills with a service-oriented mindset. Previous experience in office management or workplace coordination is considered a plus.

Skills

Office management
Facilities management
Vendor management
Event planning
Health & safety compliance
Communication
Organization
Logistics
Project coordination
Administrative support

Benefits

Healthcare
Retirement savings

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
FinTech
Facilities Management
Vendor Management
Office Relocation
Health & Safety
Employee Engagement
Logistics
Administrative Operations
Workplace Coordination
Multi-asset Index Provider
Project Management

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