Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,379
Employers: 2,048

Advertised starting pay

Average starting payCAD / year: $72,750Across 305 listings
Average starting payCAD / hour: $27.06Across 157 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 16%684 listings
On-site: 83%3,618 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (221), HealthCareersInSask.ca (50), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 days ago
DG
Receptionist
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- Full-time
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Grocery Utility Clerk (High River)
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High River, AB
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Calgary, AB
- Full-time
Peloton is seeking a highly organized and proactive Receptionist to join our team and ensure the smooth operation of our office.
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Receptionist (Maternity Leave Contract)
Peloton
Calgary, AB
- Full-time
Peloton is seeking a highly organized and proactive Receptionist to join our team and ensure the smooth operation of our office.
Added 4 days ago
A
Property Administrator
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Ottawa, ON · Greater Ottawa Metropolitan Area
- $50,000 to $60,000 CAD / year
- Full-time
Added 4 days ago
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Office Administrative Assistant
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Saskatoon, SK
- Part-time
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Managing Director, Western Canada Executive Compensation
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Calgary, AB
- $260,000 to $300,000 CAD / year
- Full-time
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Montreal, QC · Mirabel, QC
- Full-time
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Ottawa, ON
- Full-time
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Toronto, ON
- Full-time
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Ottawa, ON
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Operations Supervisor, Full Time
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- Full-time
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Toronto, ON
- Full-time
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Administrative Assistant
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- Full-time
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Administrative Assistant
Government of Yukon
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- Full-time
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Government of Yukon
Whitehorse, YT
- Full-time
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Montreal, QC
- Full-time
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Insurance Corporation of British Columbia
Coquitlam, BC · Surrey, BC · Vancouver, BC · Richmond, BC
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Pharmacy - Administrative Assistant
CareRx Corporation
Oakville, ON
- $18 to $22 USD / hour
- Full-time
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supply chain process analyst
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Montreal, QC
- Full-time
Added 5 days ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON
- Full-time
Added 5 days ago
Administrative Assistant
Hydro One Networks Inc
Toronto, ON
Added 5 days ago
ADMINISTRATIVE ASSISTANT 1
City of Toronto
Toronto, ON
Added 5 days ago
ADMINISTRATIVE ASSISTANT TO DIRECTOR
City of Toronto
Toronto, ON
Added 5 days ago
P
Office Manager
Pontosense
Toronto, ON
- Full-time
Toronto or Waterloo, in office | Full-time | Reports to the CEO

Solactive

Office Manager – Toronto

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Sep 24, 2027
Posting language: English
Posted: Sep 24, 2026

Original job description

Company Description

Since its creation in 2007 in the financial city of Frankfurt am Main, Solactive AG has grown to one of the key players in the indexing space. The German multi-asset index provider focusses on tailor-made indices, offering to its clients a faster service, with greater flexibility and at a reasonable cost. Solactive AG and its subsidiaries have become one of the fastest growing index providers over the past few years and support the leading investment banks and asset managers across the globe. We have gained global recognition for our role in the Exchange Traded Fund (ETF) industry, where we rank among the top providers worldwide for underlying indices. We also excel in diverse areas such as Structured Products and investment mandates, showcasing the wide range of our capabilities. The impact and value we bring to the market is palpable, but also in the reputation we have proudly built by being close to our customers, solidifying Solactive AG as a trusted and reliable ally in the ever-evolving global financial landscape.

Job Overview

You'll be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. You'll create an environment where productive work feels good for our team, our guests, and anyone who walks through the door. And here's what makes this role especially exciting: we're planning to move into a new Toronto office next year, and you'll be a key driver of that transition helping to shape a brand-new space from the very beginning and making it truly ours.

Your Tasks

Serve as the first point of contact in the office, ensuring a warm, open, and professional atmosphere for employees and visitors alike.
Own the day-to-day office operations: ordering supplies, managing vendors and service providers, and maintaining a smooth-running workspace.
Coordinate with building management on facilities, maintenance, and health & safety compliance.
Plan and organize team events, social activities, and employee engagement initiatives that bring people together.
Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience for the whole team.
Partner closely with Office Managers at our other locations (Frankfurt, Berlin, Hong Kong) to align on standards and share best practices.
Handle incoming communications, mail, and package management for the office.
Provide basic on-site support for meeting room setups and technology (coordinating with IT where needed).

Your Profile

You love welcoming people and bring a naturally positive, service-oriented energy to everything you do.
You're highly organized, proactive, and can manage multiple priorities without losing sight of the details.
You're a confident communicator warm with people and clear in writing.
You work independently and take initiative without needing a lot of hand-holding.
You're comfortable operating in an international environment and collaborating across time zones.
Experience in office management, workplace coordination is a plus.
Familiarity with Canadian workplace health & safety requirements is an asset.

Our Offer

A role with real ownership: you shape the Toronto office experience from the ground up, including leading our upcoming office move.
Part of a global FinTech company with offices in Frankfurt, Berlin, Toronto, and Hong Kong.
Competitive compensation package, including healthcare, retirement savings and other benefits.
A modern, people-first culture: flat hierarchies, short decision-making paths, no corporate overhead.
Regular cross-office networking events and a team that genuinely invests in each other.

Your Application

Interested? Don’t miss your chance and apply directly online by filling in the application form on our website. This role is for an existing vacancy. Please ensure you also upload your CV; a cover letter is optional. We look forward to receiving your application.

For further information, please visit: www.solactive.com/career/

Please note: no artificial intelligence (AI) is used in the screening, assessment, or selection of candidates for this position.

About Us

Solactive AG is a FinTech company operating globally and growing at a fast pace, headquartered in Frankfurt. Since 2007, we develop tailor-made and multi-asset class index solutions for ETFs and other index-linked investment products for the leading global investment banks and asset managers as our clients. Flexibility, efficiency and providing the highest quality are at the heart and soul of our business philosophy. We are now hiring!

Apply About employer

More about this job

Responsibilities

Manage daily Toronto office operations, serve as the first point of contact for employees and visitors, coordinate facilities and vendors, and organize team events. Lead the upcoming office relocation and collaborate with office managers in other global locations to align standards and share best practices.

Requirements

The ideal candidate is welcoming, service-oriented, highly organized, proactive, and able to communicate clearly while managing multiple priorities independently. Office management or workplace coordination experience is a plus, and familiarity with Canadian workplace health and safety requirements is an asset.

Skills

Office Management
Workplace Coordination
Vendor Management
Facilities Coordination
Health And Safety Compliance
Event Planning
Employee Engagement
Office Relocation
Communication
Organization
Prioritization
Initiative
Cross-Time-Zone Collaboration
Mail And Package Management
Meeting Room Setup
Basic Technology Support

Benefits

Healthcare
Retirement Savings

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Workplace Coordination
Office Operations
Vendor Management
Facilities Management
Building Management
Workplace Health And Safety
Office Relocation
Event Planning
Employee Engagement
Mail Management
Package Management
Meeting Room Setup
Technology Support
IT Coordination
Cross-Office Collaboration
Financial Services
FinTech
Index Provider
Exchange Traded Funds
Structured Products

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